SARC IV
February 27-29, 2008
Hilton St. Petersburg Carillon Park
St. Petersburg, FL

Sponsors/Exhibitors FAQ

This Frequently Asked Questions (FAQ) page contains information related to SARCIV exhibitors and sponsors. If you cannot find your question answered on this page, please email our Fundraising / Vendor Relations Chair Ernie Evangelista at eevangelista2003@yahoo.com or post your question to the SARCIV list.

Previous SARC meetings

• Which companies had previously sponsored or exhibited at SARC?
• What was the breakdown by library environment of those who attended SARCIII?

Preparing for SARC

• Where can I get a W-9 form?
• Who should I send certificates of insurance to?
• What formats do you accept for vendor logos?
• How many participants are you expecting for the conference?

Conference set-up

• How early can exhibitors set up booths at SARCIV?
• What will the exhibit space look like?
• My exhibit requires an electrical outlet. Can the hotel provide that?
• Will Internet access be available?
• Who should I mail conference materials to and how early can I send them?
• Will there be booth signage?
• When will I know my booth assignment?

At the Conference

• Who can I contact with any concerns during the conference?
• When can exhibitors break down their spaces?
• Additional company representatives will be coming. Is there a fee for them?
• What is the exhibit schedule during the conference?

After SARC

• How many people attended SARCIV?
• How did attendance break down by environment?
• Who sponsored and/or exhibited at SARCIV?

Previous SARC meetings

Question: Which companies had previously sponsored or exhibited at SARC?

Answer: The following table lists exhibitors and sponsors from the past two SARC meetings:

Question: What was the breakdown by library environment of those who attended SARCIII?

Answer: SARCIII, held in September-October 2005 in Williamsburg, Virginia, was attended by 156 information professionals whose affiliations are noted below:

Preparing for SARC

Question: Where can I get a W-9 form?

Answer: Rahn Huber, SARCIV Budget Committee chair can provide W-9 forms. Rahn can be reached at: rahn.huber@owen.vanderbilt.edu or via telephone at (615) 343-4084.


 
Question: Who should I send certificates of insurance to?

Answer: Certificates of insurance should be mailed to Ernie Evangelista, Fundraising / Vendor Relations chair at:
 
Ernie Evangelista
Library and Information Services
Federal Reserve Bank
1000 Peachtree Street
Atlanta, GA  30309

Exhibitors are also expected to be able to provide certificates of insurance upon request during the conference.

 
Question: What formats do you accept for vendor logos?

Answer: As noted in our sponsor / exhibitor information sheets, SARCIV sponsors and exhibitors will be acknowledged on our Web site and printed program. We will accept gif and jpg images. They should be sent to Ernie Evangelista at eevangelista2003@yahoo.com

Question: How many participants are you expecting for the conference?

Answer: Conference planners project 150 total attendees.

Conference Set-Up

Question: How early can exhibitors set up booths at SARCIV?

Answer: Exhibitors can prepare tables on Wednesday, February 27 AFTER the conference's opening reception, sponsored by the Copyright Clearance Center, around 9:00 p.m. Or exhibitors can prepare tables as early as 7:45 a.m. Thursday morning, February 28. The conference's first session kicks off at 9:00 a.m. 
  

Question: What will exhibit space look like?

Answer: The SARCIV exhibit hall comprises a hallway between our session space and veranda. Each exhibitor will have a six foot table and chair. We will provide additional chairs for other registered representatives of the exhibiting company.

Question: My exhibit requires an electrical outlet. Can the hotel provide that?

Answer: Our exhibit hall contains electrical outlets. Exhibitors requiring electricity and/or audio visual support must complete the forms below and fax back to Kelly Virgin at (727) 573-1463. Kelly can also be reached at Kelly.Virgin@hilton.com or (727) 954-2019.
Exhibit Order Form
Credit Card Authorization
 

Question: Will Internet access be available?

Answer: As a business hotel, the Hilton Carillon Park Hotel offers wireless Internet service. This access is covered by the exhibition fee.

Question: Who should I mail conference materials to and how early can I send them?

Answer: As noted on sponsor / exhibitor registration forms, the Hilton Carillon Park Hotel can receive conference materials as early as February 20, 2008. Be sure to include a return address, point of contact and date shipped on all packages. Send materials to:  

Kelly Virgin
Convention Service Manager
Hilton St. Petersburg Carillon Park
950 Lake Carillon Drive
St. Petersburg, FL 33716

Kelly can also be reached at:
Telephone: (727) 954-2019
Fax: (727) 573-1463
Email: Kelly_Virgin@hilton.com

Question: Will there be booth signage?

Answer: Each table will NOT have signage. If an exhibiting company does not have a desktop banner, rest assured that participants will still be able to find exhibitors.

Question: When will I know my booth assignment?

Answer: With a smaller exhibit hall, table assignments will be provided ON SITE when exhibitors register.

At the Conference

Question: Who can I contact with any concerns during the conference?

Answer: Ernie Evangelista, Fundraising / Vendor Relations Chair, will be attending the conference. Should anything arise during the conference, designated committee or volunteer staff will monitor session rooms and the exhibit hall to ensure continually smooth operation.

Question: When can exhibitors break down their spaces?

Answer: SARCIV’s last exhibit hall break is scheduled from 2:30 to 3:00 p.m. on Friday, February 29. While exhibitors can break down their tables after this break, we hope that they will choose, instead, to attend our last two conference sessions.

Question: Additional company representatives will be coming. Is there a fee for them?

Question: What is the exhibit schedule during the conference?

Answer: EXCEPT during lunch periods, the Exhibit Hall will be open for the duration of the conference:

• Thursday, February 28:  9:00 – 4:30
• Friday, February 29:  9:00 – 5:30.

No Conflict times have been scheduled for the following times:

• Thursday, February 28:  10:00 am – 10:30 am; 11:30 am – 12:00 pm; 2:30 pm – 3:30 pm
• Friday, February 29:   10:00 am – 10:30 am; 11:30 am – 12:00 pm; 2:30 pm – 3:00 pm.

After SARC

Question: How many people attended SARCIV?

Answer: 113.

Question: How did attendance break down by environment?

Answer:

Question: Who sponsored and/or exhibited at SARCIV?

Answer: We appreciate support from the following organizations for SARCIV:

• 10K Wizard Technology
• Basch Subscriptions
• Bureau Van Dijk
• Cadence Group
• Copyright Clearance Center
• CRC / Taylor and Francis
• Cribis Corporation (Skyminder)
• EBSCO Publishing
• H.W. Wilson
• InMagic
• IET / Inspec
• LexisNexis
• National Network of Libraries of Medicine
• Safari Books Online
• SLA - Florida Chapter
• SLA - Georgia Chapter
• SLA - Information Technology Division
• SLA - Leadership and Management Division
• SLA - Legal Division
• SLA - North Carolina Chapter
• ST Imaging
• Standard & Poor's (S&P)
• Swets
• Wall Street Journal (Dow Jones)
• Wiley
• WoltersKluwer Health (Ovid)
• WoltersKluwer Law and Business (CCH)

27 total

• 12 exhibitors only
• 8 sponsors only
• 7 both