Science-Technology
Division
Governing Document
2006
NAME AND MISSION
The name of this unit is the Science-Technology (Sci-Tech) Division,
Special Libraries Association.
The mission of this Division shall be that of the Special Libraries
Association.
The scope of the Division shall be to draw together members having
an interest in the role of library and information science as applied
to the recording, retrieval, and dissemination of information in
all areas of science and technology and to promote and improve
the communication, dissemination, and use of such information to
the benefit of libraries and their users.
MEMBERSHIP
The membership of the Division shall be those members of the Association
who elect to affiliate with the Division.
The Association’s Board of Directors
shall define the classes of members.
Division membership falling below 25 members for more than one
Association year will be reported to the Division Cabinet Chair.
EXECUTIVE BOARD
The executive board (“board”) with a minimum of four
members shall have the authority and responsibility to manage the
Division’s property and to regulate and govern its affairs.
A majority of board members in office shall constitute a quorum
for the transaction of business at any meeting of the board.
No member shall serve in the same office for more than two consecutive
terms. The term of the office of chair, chair-elect, and immediate
past-chair shall be one year. The term of treasurer and secretary
shall be two years.
Should the office of chair become
vacant, the chair-elect shall assume this position for the remainder
of the
term. All other board
vacancies, including a vacancy in the office of chair-elect, occurring
before the conclusion of a departing member’s term will be
filled by majority vote of the remaining members of the board.
OFFICERS
The chair, subject to the executive board, shall have general supervision
and control over Division affairs.
The chair-elect shall have duties as specified by Sci-Tech Division
Recommended Practices (formerly the Procedure Manual) and the needs
of the Division.
The secretary shall keep an approval record of all meetings of
the Division and board and sign legal documents jointly with the
chair, as well as other duties as specified by the Sci-Tech Division
Recommended Practices.
The treasurer shall have custody of the Division funds as well
as other duties as specified by the Sci-Tech Division Recommended
Practices.
The past chair shall have duties as specified by the Sci-Tech
Division Recommended Practices and the needs of the Division.
The Division may elect additional officers as specified by the
Sci-Tech Division Recommended Practices and the needs of the Division.
MEETINGS
The Division annual business meeting shall be held during the Association
annual conference. At least one business meeting shall be held
during the term of office of each elected board. Adequate notice
of meetings shall be provided to the membership.
COMMITTEES
The board may establish committees, which shall be responsible
to the board. The chair shall appoint members and designate the
chairs of all committees except the Nominations Committee, which
shall be appointed by other board members as specified in the
Sci-Tech Division Recommended Practices.
The board may authorize funds for approved committee expenses.
No Division member may serve on any one committee for more than
six consecutive years.
SUBUNITS
Subunits may be established and disbanded by the Division, according
to Sci-Tech Division Recommended Practices.
FUNDS, CONTRACTS AND PROPERTY
Funds for Division expenses shall be derived in part or in whole
from the Association as an allotted share of the annual dues
paid by Division members.
Any agreement, contract, or obligation entered into by the Division,
including the purchase of property such as office machines, filing
cabinets, computer equipment, etc. shall have advance approval
by the board. Any agreement, contract or obligation must be in
compliance with Association liability limits as prescribed in Sci-Tech
Division Recommended Practices.
NOMINATIONS AND ELECTIONS
A Nominating Committee for each election of members to the board
shall be appointed by the board. The Nominating Committee shall
present a slate of candidates to the membership with adequate
notice prior to the Division’s annual business meeting.
Further nominations may be entered by petition of members. If
the slate included more than one candidate for any office, election
shall be by secret ballot distributed to each Division member;
otherwise, the slate shall be presented by the Nominating Committee
for approval by the membership. Procedures for nomination and
the election of candidates shall be determined by Sci-Tech Division
Recommended Practices.
DISSOLUTION AND MERGER
The Division may petition the Association Board of Directors for
dissolution, or for merger with another Division, by an affirmative
vote of two thirds of members voting, in accordance with Sci-Tech
Division Recommended Practices.
COMMUNICATIONS
Divisions shall institute suitable mechanisms to facilitate communications
with and between its members regarding Division activities, affairs,
issues, and other matters.
DIVISION REPRESENTATION AND AFFILIATION
Division representatives to joint committees and meetings of other
societies having objectives allied to those of the Division and
of the Association may be appointed by the Chair.
AMENDMENTS
This governing document may be amended by an affirmative vote of
two thirds of the members present at any Division meeting. Revisions
in, or amendments to, the Division Governing Document, as proposed
by the board or by members, shall be reviewed by the Association
Bylaws Committee, prior to presentation to the Division membership.
Reviewed by Division Cabinet: March 2006
Approved by ST Division Board: June 12, 2006
Effective date: July 1, 2006
This Governing Document was amended:
April 28, 2006
Approved by the Bylaws Committee, Special Libraries Association
___________________________________, Chair
_________________
(signed) (date) Approved by the Division membership:
___________________________________, Chair ___________________
(signed)(date)
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