Petroleum and Energy Resources Division
Special Libraries Association

Table of
Contents

  From the Chair
    ¤  Budget
    ¤  Sponsors
        Sign Up
    ¤  Vote on Your
        Bylaws
  From the Editor
  Draft of Annual
    Business
    Meeting Minutes
    ¤  Minutes
    ¤  Treasurer's
        Report
    ¤  Summary of
        Executive
        Board Actions
        of June 7, 1998
    ¤  Committee Reports
        ¤  Awards
        ¤  Networking
        ¤  Nominating
    ¤  Old Business
    ¤  New Business
    ¤  Acknowledgements
    ¤  Chair-Elect
  Looking for a Few
    Good Librarians
  PER Division Special
     Achievement Award
    ¤  Past Winners
  Internet Corner
    ¤  Resources for
        the Sandwich
        Generation
    ¤  Care Resources
    ¤  Resources
    ¤  Health Related
       Resources
    ¤  Changed URLs

FROM THE CHAIR
Libby Black, Chair

Budget

PER is not doing well financially. There is no secret here, we have just been spending more than we have been taking in. Our major sources of income are the SLA allotment, at $8.60/member, ($3285.20 in December of 1997) and sponsorships. Sponsorships for 1997-1998 totaled $5,300. We just got the bill from SLA for the Indianapolis Conference for $6,492.69. Additional expenses included printing a directory, a speaker, our student stipend award, etc. Yes, we have a Pooled (Money Market) account with a balance of about $9400 but we have taken from this account for the past two years to cover expenses. That’s no way to run an organization.

What does this mean for you, the PER member? Well, it means we won’t have flowers on the table at the Business Meeting. We will encourage our presenters to use basic overhead projectors instead of the computer-friendly projectors they prefer us to rent. Jim Mears of SLA tells me that rental cost of equipment at the Annual convention has gone up over 200% in the past seven years. I am asking sponsors for more money this year. In the past people could give anything and we called them a sponsor. I am trying to communicate the real costs to our sponsors when I ask for support. This will not be our fanciest conference ever. If we don’t get the sponsorship, I will cancel or refashion the social events. Don’t laugh if we only serve pretzels and beer! We are not printing the Bulletin anymore. We spent thousands doing that last year. For those of you with a short memory, I was the genius who suggested we create a slicker, more professional paper bulletin a few years ago when I was Bulletin Editor. Guess what? I was wrong. Those slick newsletters cost much more money to produce.

We are in competition with our mother organization, SLA, for sponsorship funds. For instance, the policy right now is that we cannot sell a sponsorship to the PER webpage because of SLA’s contract with Disclosure for sponsorship of SLA’s site, the site where the PER page resides. SLA is allowing us to get sponsorship for the PER Bulletin site only.

PER is on the right track now. We are using a budget this year . Did I hear a "duh?" Well the naked truth is PER was not in the habit of making one. We have to start becoming financially mature in order to keep the Division robust.

How can you help? Get more people to become members, remind your vendors that PER offers them a very direct line to their customer base. Most importantly, support our sponsors! Send any ideas for better financing to me or Chair-Elect Pam Weaver. I’m sorry this is not a fun, upbeat column but no money, no PER.

Sponsors Sign Up!

The following companies have committed to sponsoring PER events at the 1999 Annual SLA Conference: API EnCompass, Editions Technip, PennWell/Oil & Gas Journal Energy Database, Petroleum Abstracts, and Majors Scientific Books, Inc. Community of Science is going where no vendor has gone before by offering to be the first sponsor of the PER Bulletin on the web. Let our sponsors know that we appreciate their support!

Vote On Your Bylaws

Changes to vote on for the Bylaws are in the mail to you. Please send in your vote as soon as possible.

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FROM THE EDITOR
Parker Ladwig, Bulletin Editor

I hope everyone had an enjoyable Thanksgiving holiday. Yes, I do understand that this edition of the PER Bulletin is a little tardy, but thanks to Ed Walton, it’s not too late.

If you’re interested in SLA Mid-Winter, please check the tentative schedule at www.sla.org/conf/call2meet.html#7

Speaking of conferences, here are some SLA conference statistics as a thought-starter.

What do you think? Do the numbers surprise you? Do they mean that each member attends once every five years or perhaps that the same 20% attend each conference? Are the figures important as indicator of SLA’s relevance to our positions with petroleum companies and utilities? Do we need to see the attendance figures for other divisions of SLA for comparison? Of course I have no answers, but I would be willing to publish any opinions that come my way.

In the next issue, I will provide a little more detail of the conference in Minneapolis. Please feel free to send me anything you might find of interest. And remember, the Bulletin submission deadlines are:

V. 21, No. 3—February 1 for February issue
V. 21, No. 4—May 1 for May issue

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DRAFT OF ANNUAL BUSINESS MEETING MINUTES
Stephanie Dueck, Secretary

PER Annual Business Meeting
Hyatt Regency - Ballroom C
Indianapolis, IN
June 9, 1998

Nancy Bourque (Chair) called the meeting to order at 12:35 pm. Executive Board members and Committee Chairs were introduced. SLA Board Proctor was acknowledged. Questel Orbit was thanked for sponsoring the business meeting.

Minutes

The minutes of the PER Annual Business Meeting for June 10, 1997 were published in the Bulletin (Vol. 20, #2). Copies were distributed with no corrections made.

Motion to accept the minutes was moved by Marie Tilson and seconded by Linda Delaney. Motion passed.

Treasurer's Report

Nancy Bourque (acting for Treasurer Nancy Cash) reported that the Division operating funds as of May 31/98 were $13,918.65.

Motion to accept the report moved by Frank Lopez, seconded by Marie Tilson. Motion passed.

Summary of Executive Board Actions of June 7, 1998

• Nancy Bourque updated the Executive on the latest DACOLT discussions including : each person in office and committee chairs now must sign off on association and division bylaws and duties, all Treasurer reports are to be done in Quicken in 1999, and a new Membership Database will be made operational by Oct. 1/98.
• Only 2 issues of the PER Bulletin were published this year. We switched publishers which proved costly ($4,000 for 2 issues). We will continue with our plans to move the Bulletin to our web site. We need to provide a job description for the Bulletin Editor. Discussed some advertising issues.
• Nancy presented Edna Paulson and Stephanie Dueck with tokens of appreciation for their contributions to PER.
• It was agreed that since Libby Black, the new PER Chair, was unable to attend, we would forgo the first meeting of the new executive scheduled for 9:00, June 9, 1998.

Committee Reports

Awards - Edna Paulson presented the PER Special Achievement Award to Marie Tilson.

Networking - Pam Weaver supplied copies of her report indicating that as of May 31, 1998 there were 129 participants in PERforum. During the time period June 1, 1997, through May 31, 1998, there were approximately 300 messages posted by 93 different participants on 175 different subjects. We hope during the next year to move PERforum from the Petroleum Abstracts Server to the SLA server.

Ann Coppin continued to write the "Internet corner" for the PER Bulletin, with two columns being published this year.

Nominating - Frank Lopez reported that the Nominating Committee, consisting of Shawn Atiken, Alice Hassett, and himself, were pleased to present the following for Division offices for the 1998-2000 term.

     CHAIR-ELECT: Pam Weaver (University of Tulsa, Petroleum
     Abstracts)
     TREASURER: Joy Greene (Amoco Corporation)

Motion to accept candidates was moved by Xenia Stanford, seconded by Mila Carrozi.

Old Business

Bylaws Review - Nancy Bourque discussed proposed revisions to the bylaws about ballots and voting. They will need to be forwarded to SLA bylaws Committee and then mailed to the membership.

New Business

Fund Raising – Nancy Bourque acknowledged Seymore Satin who has raised over $4,300 for PER in his fund raising efforts.

Acknowledgements

Sponsors for PER's various events were acknowledged.

Questel-Orbit, Inc
Faxon Company
Thomson Intelligence Corp.
Ebsco Subscription Services
John S. Herald
Moody’s Investors Service
Editions Technip
Lexis/Nexis
Dialog
Disclosure
Oil & Gas Journal Energy Database

Chair-Elect

Nancy Bourque read Libby Black's address in Libby's absence.

Meeting adjourned at 12:55.

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LOOKING FOR A FEW GOOD LIBRARIANS
Edna Paulson, Nominating Chair

The PER Nominating Committee is now looking for members who are interested in serving as the next secretary and the next chair-elect of the division.  Here are some particulars, taken from the proposed division bylaws:

The Secretary keeps a record of all meetings of the Division and the Board and signs all contracts and other legal documents. Since Division and Board meetings take place at SLA's annual conference in June, a candidate is expected to attend these during the term of office. The Secretary we elect next summer will serve for two years, from early June 1999 through early June 2001.

The person chosen as Chair-elect next summer will serve from early June 1999 through early June 2000, then will serve in the position of Division Chair until early June 2001. During his or her year as Chair-elect, the person assists the Chair and represents the Division at meetings of the Division Cabinet (the SLA body that deals with matters affecting divisions). In particular, it is traditional in PER for the Chair-elect (with the Chair's guidance) to plan the Division's breakfast programs for the SLA Conference that year. This is great practice for the person's following year as Chair, since a major duty of that job is to supervise all the division's programming at the Conference. The Chair also represents the Division at meetings of Division Cabinet, as well as acting as CEO of the Division. The Chair-elect/Chair is expected to attend both SLA Annual Conferences, as well as the January Winter Meetings, during the combined two-year term of office. (Financial help is available from the Division if the officer's employer does not support attendance.)

As you read these descriptions, perhaps some names sprang to mind, or perhaps you thought you would like to serve. Please let the Nominating Committee (see below) know of anyone you think would be qualified and interested! We will be glad to talk to anyone interested and explain details.

Members of the Nominating Committee are:

Edna Paulson, Chair
Edna Paulson & Associates
4215 Jefferson Street
Hyattsville, MD 20781-1915
Tel (301) 887-0681
Fax (301) 887-0725
edna@ednapaulson.com

Connie Bihon
Sperry-Sun Drilling Services
Technical Info Center
P.O. Box 60070
Houston, TX 77205-0070
Tel (281) 871-4544
Fax (281) 871-4544
cbihon@hou.sperry-sun.com

Linda Musser
Pennsylvania State University
Earth & Mineral Library
105 Deike Building
University Park, PA 16802-2710
tel (814) 863-7073
lrm@psulias.psu.edu

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PER DIVISION SPECIAL ACHIEVEMENT AWARD
Emily Arrowsmith, Awards Chair

It is, once again, time to reward an outstanding member of the PER Division. You may know of someone who has excelled as a PER Division member, either by service given to the Division, or by achieving outstanding professional accomplishments or by writing professional publications.

This is your chance to say, "well done", and to honor his/her/their hard work and laudable efforts by making a nomination for the PER Division Achievement Award.

Don't be alone in you admiration of an outstanding colleague or colleagues. Let us all have a chance to publicly acknowledge exceptional service and accomplishment.

Past winners were:
1995-1996 - Barbara Pearson
1996-1997 - no award given
1997-1998 - Marie Tilson

Description of PER Division Special Achievement Award

The Petroleum and Energy Resources Special Achievement Award is an award that is conferred for any of the following contributions to the Division:

• Outstanding member or group of members who have contributed in a variety of roles over a period of years exemplifying leadership and participation and ensuring the continuing success of the PER Division.
• Outstanding accomplishment during a particular year, or activity completed during the award year.
• Outstanding article or book or electronic information on petroleum or energy resources

The criteria for the Award:

• A current PER Division member, or a former PER member for at least five consecutive years.
• Applicants for the Award must be nominated by a member of the Division.
• One award may be presented each year. It may be given to an individual or a group who have made a substantial achievement of significant importance.
• Current members of the Executive Board, Heads of Committees, and Award Committee members are not eligible.

The Award review process will take place annually; however, there is no requirement that the award will be given each year. Nominations do not carry over from one year to the next.

All documentation from the review process will be destroyed after the recipient is selected.

The Awards Committee will call for nominations in the post conference and Fall issues of the PER Bulletin. Deadline for submission of nominations is February 1st. The committee will determine a winner(s) and on, or before, April 1st will notify the recipient and his/her employer(s) of the Division's intention to present the Award. Press releases may be sent to appropriate professional journals.

The Award consists of an engraved bowl, cup, wooden plaque, or other appropriate keepsake for presentation by the Division Chair at the annual business meeting.

Marie Tilson, Chair Awards Committee
Mindy Klein
Marilyn Stark
13 June 1995 - -Revised
further amended (italic text) and subsequently approved in the PER Board Meeting, 14 June 1995.

The nomination form should be sent to:
Emily Arrowsmith
ARCO Alaska, Inc.
Library
P.O. Box 100360
Anchorage, AK 99510-0360
907/263-4921
earrows@mail.arco.com

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INTERNET CORNER
Resources for the Sandwich Generation
Ann Coppin

     As special librarians we are oriented to provide information resources to support the needs of our employers. However we have families, families with senior members. We may be involved in a planned change for senior living arrangements or we may suddenly need to arrange a move for a family member. What are the options and where to start?

     The following are broad categories of residential facilities based upon terminology as used in California. The same terms may be used elsewhere but the specific services provided may differ.

     Retirement communities - designed for those who can live independently and who choose to live in a community with other seniors. Residents may live in houses, condominiums, or apartments. Various services (organized social programs, recreational activities, etc.) may be provided in a central location.

     Continuing Care Retirement Communities or Continuing/Life Care Centers - usually offer a spectrum of living arrangements from independent living to independent living with cleaning and dining accommodations to assisted living to full medical and nursing services. Residents may live in apartments, suites with limited cooking facilities, suites with no cooking facilities, or rooms.

     Assisted Living - provides housekeeping, dining accommodations, and assistance with medications, bathing, or dressing as needed. Laundry may be included or an optional service. Residents need to be able to get themselves out of bed. May accept residents who use walkers and wheel chairs. Residents live in rooms or suites. Will provide transportation within a specified radius to medical, financial, and shopping facilities.

     Residential Care or Board and Care Facilities - residential-type homes licensed to care for a limited number (one definition is less than 15 beds) of residents. They are similar to assisted living facilities.

     Intermediate Care - provides the same services as assisted living and is for those who are not bed bound. Residents can use wheelchairs and may be incontinent and require intermittent nursing services. Some assisted living facilities are licensed to provide this level of service.

     Skilled Nursing Facilities, Nursing Centers, Long Term Care, Extended Care, Convalescent - residents require 24-hour nursing supervision, and if not confined to bed may require assistance to get out of bed.

     Hospice care - focuses on maintaining patients' quality of life, as opposed to aggressively treating their illnesses. Most hospice care, approximately 90 percent, is given to patients in their homes. The rest is given at hospice facilities, which have home-like settings. Organizations with "hospice" in their titles may only provide support for home care.

The need for a semi-dependent or dependent living facility may develop suddenly. Then the question is how to identify facilities with currently available space. Long Term Care Ombudsman Programs, federally sponsored in all states, investigate and resolve complaints made by or on behalf of residents of nursing homes, boards and care homes, and similar adult homes. They may be also a resource for identifying local care facilities or referral agencies. A local referral agency, such as California Registry, may for no charge to you locate facilities with vacancies within several hours. A service like this is particularly helpful when you are in one location and you want to locate a facility at a distance. The National Aging Information Center provides the Eldercare Locator, a nationwide, directory assistance service to locate services. "New Lifestyles" is both a print publication and an online guide to senior residences and care options.

Care Resources

California Registry www.calregistry.com - state wide senior housing information, counseling, and free referrals, 1-800-444-9191. Established in 1939. Under Resources there is a list of toll free health phone numbers.

The Eldercare Locator www.aoa.gov/elderpage/locator.html - a way to find community assistance for seniors, public service of the Administration on Aging established in 1991, 1-800-677-1116.

Global CareGuide, Inc. www.eldercare.com - serving those searching for child and/or elder care. Claims listings in over 5,200 cities. In resources under "Types of Care" giving description, requirements, and considerations types of independent living, semi-dependent living, and dependent care.

New LifeStyles Online www.newlifestyles.com - guide to senior residences and care options, 1-800-869-9549.

United States ElderCare Referral Agency, Inc. www.eldercareinfo.com - another free service which was founded in 1991, 1-800- 848-1008. Terminology under housing options may vary from definitions given above. Includes a list of common care and health terms and definitions www.eldercareinfo.com/terms.htm.

Resources

Administration on Aging www.aoa.gov

State Agencies on Aging www.aoa.gov/aoa/pages/state.html - includes links to individual state agencies when web sites are available.

Directory of State Long Term Care Ombudsman www.aoa.gov/aoa/pages/ltcomb.html.

Area Agencies on Aging www.aoa.gov/aoa/webres/area-agn.htm

The Eldercare Locator www.aoa.gov/elderpage/locator.html - a way to find community assistance for seniors, 1-800-677-1116.

Directory of Web Sites on Aging
www.aoa.gov/aoa/webres/home-top.htm - a gateway to many resources including international ones.

Children of Aging Parents www.careguide.net/careguide.cgi/caps/capshome.htm! - a non-profit, charitable organization with a national mission to assist the caregivers of the elderly with reliable information, referrals, and support, 1-800-227-7294.

Health Care Financing Administration (HCFA) www.hcfa.gov - the federal agency that administers the Medicare, Medicaid and Child Health Insurance Programs.

National Aging Information Center www.aoa.dhhs.gov/naic - a central source for a wide variety of program- and policy-related materials and demographic and other statistical data on the health, economic, and social status of older Americans.

National Association of Professional Geriatric Care Managers (GCM) www.gcmwest.com - an organization of practitioners whose goal is the advancement of dignified care for the elderly and their families.

National Institute on Aging (NIA) www.nih.gov/nia - promotes healthy aging by conducting and supporting biomedical, social, and behavioral research.

Social Security On Line www.ssa.gov.

Health Related Resources

Healthfinder www.healthfinder.gov - a gateway consumer health and human services information web site from the United States government. It leads to selected online publications, clearinghouses, databases, web sites, and support and self-help groups, as well as the government agencies and not-for-profit organizations that produce reliable information for the public.

Hardin Meta Directory of Internet Health Sources www.lib.uiowa.edu/hardin/md - directory arranged by medical specialties.

MEDLINE www.ncbi.nlm.nih.gov/PubMed - NLM's search service.

National Health Information Center (NHIC) nhic-nt.health.org   - a health information referral service.

Osteoporosis and Related Bone Diseases National Resource Center www.osteo.org.

Pharmaceutical Information Network pharminfo.com - a online drug information resource provided by VirSci Corporation.

RxList - The Internet Drug Index www.rxlist.com - brand and generic names, information about indications and usage, description, side effects and drug interactions, etc.

Changed URLs

www.ameren.com/ameren2/index.htm Ameren Corporation (formerly Union Electric Company and Central Illinois Public Service Company)

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DISCLAIMER
Petroleum and Energy Resources Bulletin is published quarterly for members of the Petroleum and Energy Resources Division of the Special Libraries Association.  The Special Libraries Association assumes no responsibility for the statements and opinions advanced by the contributors of the Association's publication.   Editorial views do not necessarily represent the official position of the Special Libraries Association.  Acceptance of advertisement does not imply endorsement of the product by Special Libraries Association.

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