GUIDELINES FOR COMMITTEE ANNUAL REPORTS
Military Libraries Division, SLA

Each committee Chair is to forward a written report to the Chair of the Division by June 1.

FORMAT OF ANNUAL REPORTS

1. EXECUTIVE SUMMARY

Begin your report with an executive summary that provides highlights of the committee's accomplishments during the year. The summary will be used to write the Division's annual report to the Association and may be published in MILITARY LIBRARIAN either intact as written or excerpted.

2. COMMITTEE MEMBERSHIP

List members and year appointed to the committee.

3. ACTIVITIES

List and elaborate upon activities undertaken by the committee during the year. This will include ongoing projects, new initiatives, and one-time efforts.

4. BUDGET INFORMATION

Indicate costs incurred by the committee that were charged to the Division. It is also helpful to indicate what types of expenses were absorbed by committee members and/or their institutions, such as telephone charges, postage, printing, etc. This section will not serve as a substitute for budget information that is requested by the Treasurer.

5. RECOMMENDATIONS

The committee should provide recommendations for changes in procedures, projects, goals, or other information that will be useful for future committees. Since further action may be appropriate, each recommendation should be made as a separate point, e.g. a bulleted format.

6. ADDENDA

As needed, other information may be appended to the report, including results of surveys, documents, etc.

11/99