Volume 36, Number 4 Summer 2006
In this issue:

2006 MAHD Conference Highlights

SLA Sessions on Grants

Member News

New DMAH Members

DMAH Committee Chairs

DMAH Officers

About the DMAH Bulletin

2006 MAHD Conference Highlights

By Gerald Patout
Head Librarian, The Historic New Orleans Collection
Chair, Museum, Arts and Humanities Division

AMERICAN VISIONARY MUSEUM . . .
Tour Highlight of MAHD and SLA Conference, Baltimore 2006

American Visionary Museum Founder and Director Rebecca Hoffberger said, “It’s been a miracle, the last ten years,” and the Baltimore Sun has described the museum as a “people magnet.” For MAHD and SLA, the personally guided tour of the American Visionary Museum, led by Ms. Hoffberger, was a highlight of the 2006 conference. A celebration of the creative spirit, the museum is an eclectic and synergistic blend of exhibition, distinct galleries, permanent collection artifacts, mechanical theatre as well as public art throughout the museum grounds. For museum librarians, the whole environment was sheer delight, food for thought and very empowering. Ms. Hoffberger’s personal tour of the complex was indeed the pièce de résistance. This is one museum not to be missed!

History Factory.com presentation a real hit . . .

As the division’s conference Horizon program for 2006, the History Factory session could not have been a better choice to feed MAHD librarians appetite for the issues related to their own special libraries and settings in the shifting organizational information management paradigm. The History Factory is a heritage management firm that helps organizations discover, preserve and leverage their history to address a wide variety of business challenges. Presenter, founder and CEO Bruce Weindruch who Forbes magazine described as the man who’s “Making History Pay,” informed the standing room only session that effectively managing corporate heritage and using historical resources can benefit the corporate bottom line. Utilizing a well-crafted PowerPoint presentation and his remarkable personality with facts at hand, Bruce wowed the attendees as to their roles in unleashing the potential of these historic resources found in their libraries.

What a setting & what a story! The Miles Harvey lecture . . .

Map thief Gilbert Bland started his cartographic crimes by slicing out atlases in rare books from John Hopkins Peabody Library and after having his crime exposed in a newspaper piece in 1995, Miles Harvey became obsessed with this mysterious thief. Harvey’s Island of The Lost Maps: A True Story of Cartographic Crime is his personal expose on Bland’s crimes as well as an exciting journey through centuries and continents of unknown lands and maps. Miles Harvey told his story with great depth and emotion and set within the magnificent columns and arches of the Peabody Library, his narrative truly did come to life for the overflowing crowd of SLA attendees.

Major event sponsor SpaceSaver was instrumental in getting Miles Harvey to Baltimore to tell his story that is so important for Special Librarians.

MONDAY MAHDNESS settles the score at Sports Legends!

Monday MAHDNESS in Baltimore 2006 was all about networking and socializing this year. Through the gracious and generous support of Minisis, division membership enjoyed themselves in a unique sports museum setting, surrounded by historic Baltimore sports memorabilia of all kinds, while nibbling on spectacular crudités from one of Baltimore’s most noted catering companies. In the shadows of Camden Yards, the opportunity to network and talk shop was certainly prevalent and a good time was had by all. By the way, the catering was done by Sacha’s and MAHD Treasurer Joyce Weaver did an outstanding job in making this event quite special and lots of fun.

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SLA Sessions on Grants

By Melinda Snarr, MA
MLIS Student, Information School, University of Washington

No doubt most members of the Museum, Arts, and Humanities Division consider grants to be the lifeblood for funding special projects—particularly digitization projects—in their libraries. As such, MAHD’s back-to-back sessions on grants for special libraries on Tuesday, June 13, provided valuable advice and strategies about seeking and administering grants. While the focus was primarily on digitization projects, the insights from these sessions are applicable to many types of libraries and grant projects.

Grant Opportunities for Special Libraries
In the first session, “Grant Opportunities for Special Libraries,” representatives from the Institute of Museum and Library Services, the National Endowment for the Humanities, and the National Historical Publications and Records Commissioneach spoke about their organizations’ grants programs and processes. The perspectives of seasoned grant makers helped to demystify the often overwhelming grant seeking process.

Susan Malbin gave an overview of the various grant programs available to libraries through the IMLS. In particular, she highlighted the Laura Bush 21st Century Librarian and the National Leadership Grants for Libraries programs.

Malbin closed her presentation by offering tips, hints, and suggestions for grant seekers:

  • Start with a good idea.
  • Match that idea with the appropriate funder and program. Contact potential funders to make sure the project fits with the program.
  • Read the guidelines and note all instructions and deadlines.
  • Give yourself plenty of time.
  • Develop a draft proposal. Have someone “outside” read it to make sure it’s clear and understandable.
  • Contact funder for clarification or with questions.
  • Revise your proposal and submit it on time.
  • If your proposal is not successful, don’t be discouraged. Read the reviewer comments carefully. Ask the program officer to help clarify any comments you don’t understand.

Daniel Stokes talked about the National Historical Publications and Records Commission, the funding arm of the National Archives and Records Administration. NHPRC helps non-federal institutions preserve and provide access to records of historical value.

<>Stokes also shared some useful tips:
  • It can take several weeks to register as a federal grant applicant. Make sure you’re prepared with your DUNS number and other pertinent information before beginning.
  • You can request a sample of a successful grant proposal similar to your project.

Joseph Herring from the NEH Division of Preservation and Access was the session’s final presenter. The National Endowment for the Humanities funds projects for museums, libraries, and other nonprofits in a variety of program areas, including a $1 million allocation for the We the People Project to stabilize humanities collections and $5,000 preservation assistance grants. Herring’s main tip for grant seekers was to develop relationships with the program officers and granting agencies. They are a good source of advice as you develop your proposal.

During the three presentations and the question and answer period afterward, a few other helpful suggestions were made:

Successful Digital Library Grants: an Overview from the Practitioners
In the second session, “Successful Digital Library Grants: an Overview from the Practitioners,” the focus was on managing grant projects rather than on obtaining the funds. Experienced grant managers shared lessons learned from their years of experience with digital collections.

Susan Benz of the Brooklyn Public Library spoke about her library’s extensive Brooklyn Daily Eagle Online project and the much smaller Fulton Trade Card Collection project.

Benz offered several words of wisdom for managing grant projects large and small:

  • View the grant proposal as a guide. Consider the audience, preservation aspects, purpose, mission, timeframe, resources, and standards outlined in the proposal as you complete your project.
  • Consider whether to outsource some or all of the work to a vendor.
  • Talk to other libraries about their experiences with vendors before you select one.
  • Be flexible and adapt changes to suit your users’ needs.
  • Perform outcomes based evaluations during the course of the project to make sure you’re serving your target population and getting the results you want.
  • Outreach to your target audience so they know about and use your digital resources.

Julie Beamer of the Virginia Historical Society shared strategies and lessons her organization learned since it began digitization in 1997:

  • Get advice on technical aspects and procedures from more experienced organizations.
  • Create a digital imaging policy to guide your work and establish procedures.
  • Have a clear sense of what you want to do and why. Don’t just scan something because it’s there.
  • Make daily back ups of your digital collections.
  • Create “fundable packages” for grant opportunities.
  • If a digitization grant doesn’t exist, carve funding out of other grants whenever possible.
  • Seek out both large and small grants, as well as other sources of funding to sustain your digitization activity.
  • Recognize opportunities for cooperation and collaboration with internal and external partners.

Finally, Beatriz Hardy of the Maryland Historical Society proved that even with all the careful planning and hard work that goes into a successful grant proposal, things can and do go wrong. Hardy talked about how she managed the Eubie Blake Collection digitization project, which was funded by an IMLS National Leadership Grant. By the time the project began, most of the staff involved with the proposal had left the organization. Hardy was hired to oversee the library and the project, and she talked about the many things that went wrong when she took on the job. Despite the problems, the project was a success.

Hardy offered her words of advice based on this experience:

  • Be flexible; there’s always another way to get things done.
  • Consider different vendors and different personnel if things aren’t working out.
  • Don’t be afraid to ask for help or tell your funding agency when you have problems. They want your project to succeed.
  • Don’t be afraid to say when you don’t know something.
  • Hire good people and always check their references!
  • Don’t limit yourself geographically. The most qualified vendor or employee may not be in your region.
  • Keep good records.
  • Students work cheap.
  • Laugh and keep things in perspective.

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Events at The Historic New Orleans Collection

From July 18 through November 4, 2006, The Historic New Orleans Collection presents City of Hope: New Orleans after Hurricane Katrina. Historic photographs, prints, maps, and books trace New Orleans’s perseverance through 300 years of periodic flooding and natural disasters, while contemporary photographs, oral histories, video footage, and ephemera explore Hurricane Katrina’s impact and the city’s will to survive and rebuild against all odds. The exhibition showcases two of The Collection’s post-Katrina initiatives—a comprehensive oral-history program and a visual archive.

Through Hell and High Water: New Orleans, August 29 through September 15, the oral-history program, was spearheaded by manuscripts curator Mark Cave to document the experiences of first responders—firemen, police officers, and members of other rescue agencies who helped save lives and property in the storm’s aftermath. City of Hope features audio stations playing excerpts from the oral histories.

In the months following the storm, the photography department—Jan White Brantley (head), Keely Merritt, and Teresa Kirkland—systematically photographed the city, neighborhood by neighborhood, to record Katrina’s effects. The photographs showcased in City of Hope provide a comprehensive survey of the post-Katrina landscape.

In conjunction with the exhibition, The Collection will host presentations throughout the fall by area artists who have created works in response to Hurricane Katrina. Please visit www.hnoc.org for updated information.

To commemorate the anniversary of Hurricane Katrina, The Collection will host an all-day event featuring presentations by the Times-Picayune reporting staff, winners of the 2006 Pulitzer Prize for their coverage of Hurricane Katrina, and a lecture and book signing by Richard Campanella (Geographies of New Orleans: Urban Fabrics Before the Storm, August 2006). The event will take place Tuesday, August 29, 2006, from 10:00 a.m. to 5:00 p.m., followed by the City of Hope reception from 6:00 to 8:00 p.m.

The Historic New Orleans Collection
533 Royal Street
New Orleans, LA 70130
www.hnoc.org

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New MAHD Members

(* denotes student member)

Daniel Baker*
Westland, MI
Jessie P. Berg*
Phoenix, AZ
Alice Campbell*
Barrington, RI
Alyson Dalby
History of Medicine
Sydney, AUSTRALIA
Elise Dodeles*
Rider University
Moore Library
Lawrenceville, NJ
Deborah A. Doyle*
Friends of the San Francisco Public Library
San Francisco, CA
Kathy Edwards
Kowloon Tong, KNL, HONG KONG
Emily H. Evans
Wirtz Labor Library
U.S. Dept. of Labor
Washington, DC
Katherine R. Fischer*
Philadelphia, PA
Kevin R. Fosko*
Silver Spring, MD
Baton Rouge, LA
Christine Glaad
Surface Transportation Board
Washington, DC
Anne C. Goska*
Washington, DC
Katie Greer*
Ave Maria School of Law
Ann Arbor, MI
Nancy Eichelman Handy
Logistics Management Institute
McLean, VA
Dorlan Harding-Morick
Yale University
Development Office
New Haven, CT
Diane E. Hutchins
Washington State Library
Olympia, WA
Erica S. Johnson*
Portland, OR
Jennifer Kelley*
Northport, AL
Yael Kropsky*
Brooklyn, NY
Christine M. Lanphere*
Sterling, VA
Jessica M. Letizia*
Columbia, MD
Tang Li*
Art & Architecture Libraries
University of Maryland
College Park, MD
Richard Mannino*
Los Angeles, CA
Genevieve Marin*
Longueuil, Quebec, CANADA
Elizabeth V. Martin*
Library Company of Philadelphia
Philadelphia, PA
Michele A. Martin
Greenwich Library
Greenwich, CT
Bonnie McLeskey*
Berkeley, CA
Tracey A. Melhuish*
Denver, CO
Tracie L. Miller
Fayetteville, NC
Marian E. Moore*
SIL
Yaounde, CAMEROON
Sherry Ohara*
Torrance, CA
Felicia A. Palsson*
El Cajon, CA
Christine Pesch*
Columbia Station, OH
Timothy Porges
Arlington, VA
Emily J. Porter*
Ottawa, Ontario, CANADA
Neil Romanosky*
Brooklyn, NY
Tricia Roush
San Francisco, CA
Barbara H. Ryan*
Princeton, NJ
Melinda R. Snarr*
Seattle, WA
Sarah Sogigian*
Shrewsbury Public Library
Shrewsbury, MA
Tiffany Tyau-Wong*
New York, NY
Abbie J. Weinberg
Young & Rubicam Brands
Global Intelligence Group
New York, NY
Ju San Yi*
Honolulu, HI
Kelly J. Yuzawa*
Zuckerman Spaeder LLP
Washington, DC

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About the DMAH Bulletin

The DMAH Bulletin is published four times a year by the Museums, Arts and Humanities Division of the Special Libraries Association. Deadlines for submission of advertisements and materials are as follows:

Spring Issue
Summer Issue
Fall Issue
Winter Issue
April 8
July 8
October 8
January 8
Division Chair
Gerald F. Patout, Jr.
Bulletin Editors
Nancy Adams
Cameron Trowbridge
ISSN
1064-5608

The Special Libraries Association assumes no responsibility for the statements and opinions advanced by contributors to the association’s publications. Editorial views do not necessarily represent the official position of the Special Libraries Association. Acceptance of an advertisement does not imply endorsement of the product by the Special Libraries Association.

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