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INFORMATION
TECHNOLOGY DIVISION PRESENT: Officers: Hope N.
Tillman, Chair; Karen Bleakley, Chair-Elect;
Lillian Mesner, Past Chair; Dee Magnoni,
Treasurer; Lynne Bidwell, Secretary Committee Representatives
and Members: James Manasco, Awards; Alice Marksberry, b/ITE Business Manager; Jean Crampon,
Information Systems Section Chair; Karalyn Kavanaugh, Information Systems Section Chair-Elect;
Andrew Breeding, Programming/Systems Analysis & Design Section, Chair;
Libby Trudell, Virtual Section, Chair; Ty Webb, Virtual Section Chair-Elect; Sharon Cline McKay;
Dorothy McGarry; Veronica Walker; Cindi Trainor; Kate Wingerson; Linda Minch CALL TO ORDER: Chair Tillman called the
meeting to order at 8:10 a.m. ACCEPTANCE OF AGENDA: Tillman distributed the
agenda. Kavanaugh moved for approval of the agenda;
Magnoni seconded the motion; the motion carried
unanimously. MINUTES FROM THE JUNE
10, 1998: Trudell moved for approval of the minutes
as corrected; Magnoni seconded the motion; the
motion carried unanimously. REMARKS FROM THE
CHAIR: Tillman attended DACOLT,
and she was very glad that a couple of ITE members attended. There was a lot
of discussion regarding the name of DACOLT which may be a hindrance in
understanding the value of the training. What kind of training do we need for
our division and what kind of training would the section chairs find
valuable? At DACOLT, there was a report on the introduction of the
Association management software which is due to be up and running on March 1,
1999. This software should make our jobs a lot easier. Information about our
membership should be more easily accessible. The Communication is
Tillman's theme this year. The chat format has been used to elicit
conversation, and the summaries are posted. One thing that came out of the
chat was to get the candidates running for SLA President-Elect to participate
in a chat session. They are scheduled for a chat in February. Using chat to
communicate is valuable. b/ITE is also valuable, section chairs should use it
to communicate to the membership. Tillman reported that Erlinda Compton won't be able to serve as Technical
Services Chair-Elect. Our Public Relations Chair, Bob Craig, has resigned.
Tillman is looking for someone to fill the post. - REPORT FROM THE
DIVISION CABINET: The division annual
report is due this spring. Tillman will need to submit the report on May 1,
1999. Tillman passed around a copy of the report so the Board could see what
type of information is needed for the report. - 50th ANNIVERSARY
PLANNING FOR THE 2001 ANNUAL CONFERENCE IN SAN ANTONIO: Tillman found that the
responsibility of planning the 50th anniversary event will fall during the term of this year's
candidate for Chair-Elect, Trudy Katz, since she will be Chair from 2000- 2001. The Documentation
Committee started in 1949. The Documentation Division, the predecessor of the
ITE Division, was founded in 1951. The 50th anniversary will be in 2001. CHAIR-ELECT'S REPORT: Bleakley sent out 42 letters to vendors
for fund raising. She also sent letters to Canadian companies. Micromedia will sponsor the "Dead Technologies"
program. McKay reported that Faxon will be
supporting ITE. Ebsco is underwriting the reception
after Stewart Brand's program. Bleakley commented that we have to be careful about
double hitting vendors for the Global 2000 Conference. PAST CHAIR'S REPORT
RE. BALLOT FOR 1999-2000: Mesner distributed the 1999/2000 slate. -Chair-Elect: Trudy Katz -Secretary: Deborah Sharp -Technical Services
Section Chair, 1999/2000: Open Chair-Elect: Veronica
Walker -Webmaster Section Chair, 1999/2000: Michael
R. Leach Chair-Elect: Katherine M.
Wingerson -Government Information
Section Chair, 1999/2000: Holly Chong-Williams Chair-Elect: Georgia M. Higley -Virtual Section Chair, 1999/2000: Ty Webb Chair-Elect: Walt Howe -Information Systems
Section Chair, 1999/2000: Karalyn Kavanaugh Chair-Elect: Heather Hlava de Postino -Digital Content Section Chair, 1999/2000: Carolyn
Ruby Chair-Elect: James Manasco -Programming/Systems
Analysis & Design Section Chair, 1999/2000: Andrew
G. Breeding Chair-Elect: Open Mesner reported that we should be doing
slates instead of ballots to save money. It costs $4400 in processing at
Kinko's to send out ballots. She is going to include information about
recruitment in the information she turns over to next past chair. She suggested
that we could solicit for chairs on the listserv and website. We could use a
confidential listserv for nominations. TREASURER'S REPORT: Magnoni reported that we need to develop
guidelines for speaker's costs for the annual conference. We need to look at ways
to reduce expenses for the annual conference. Tillman commented that we won't
need to rent computers for - Global 2000
Conference: Magnoni reported that we haven't set
aside the money for this yet. We agreed to set aside $10,000 for the
conference. We will need to invoice other divisions for co-sponsoring
programs. Balance ending 12/31/98 Checking/operating fund:
$30,285.94 Savings/Reserve fund: $0 Total available funds:
$30,285.94 Crampon moved to accept
the Treasurer's report; Breeding seconded it; the motion passed unanimously. SECTION CHAIR
REPORTS/REMARKS: - DIGITAL CONTENT: (Seymour Satin not
attending) Bidwell reported for
Satin that the the Digital Content Section will be
sponsoring the session, The New Web Order, at the annual conference in Basch has agreed to do the book signing
on Monday night. Katz is handling the details for the book signing. Jim King of Lexis-Nexis
has also agreed to participate in the panel discussion of Hot Technologies
which Katz is coordinating. Lexis-Nexis and Dialog
want to give money to present at the Hot Technologies panel discussion. We
need to set up some guidelines so that vendors don't use this opportunity as
a promotional event. Vendors may talk about the technology they are
developing and trends in the industry, but they should refrain
from promoting a product for sale. Ideally, the panel discussion should have
three vendors, each speaking for 15-20 minutes, followed by a Q & A
session. - GOVERNMENT
INFORMATION: (Joyce Shields Baker not
attending) No report. - INFORMATION SYSTEMS Crampon will be
moderating the New Web Order session, co-sponsoring with Digital Content. - PROGRAMMING/SYSTEMS
ANALYSIS & DESIGN: Breeding reported that
the Programming and Systems Analysis section is currently in start-up mode. An electronic
message has gone out to registered members in an effort to find out which
topics people are most interested in pursuing. Not all members were reachable
via e-mail so they will be contacted via telephone and/or snail mail. At present people have
expressed interest in the following topics: -Web development tools:
Dynamic HTML, XML, Web application servers, etc. -Web/Internet standards -Digital Libraries &
related standards -Search engine
performance -Knowledge Management -Issues around
Librarian/Programmer collaboration - TECHNICAL SERVICES: (Connie Sheridan not attending) Bidwell reported for - VIRTUAL: Trudell wants to communicate what the
section is attempting to do and the new charter. She will send out a message
to the section list. Trudell reported that we don't
have a program for - DIVISION SUITE: Tillman would like to
have each section chair host a night at the division suite. The ITE open
house is scheduled for Sunday, Monday, Tuesday, and Wednesday. Digital
Content and Information Systems will host Monday night. Virtual will host
Tuesday night. - WEBMASTER: (Michael McCulley not attending) Tillman reported for McCulley that the website has been updated, chat room and
b/ITE have been added. - VIDEO SERVER FOR WEB
VIDEO BROADCASTING Maurice Harris, SLA
Senior Director, Computer Services & Technology, gave a report on the
video server for web video broadcasting, Live Video. It can capture live
video or be used as a prerecorder. The video can be
put on a server and called up at future time. To capture live action, the
video recorder has to be at the location and then streamed back to
Headquarters. They are experimenting with a test video now. The faster the
user's modem connection, the faster the action. If the modem speed is lower
than 5600, the video ends up being viewed as a slide show. The speed of the Internet
connection indicates the quality of the broadcast. The connection on the
website will handle multiple modem speeds. The user can enlarge the image,
double the size, and the resolution is great. It can serve 25 streams.
Maurice will give the url for Video Live to Tillman
so she can post it to the division listserv. COMMITTEE CHAIR
REPORTS/REMARKS: - 1999 (Trudy Katz not
attending) Tillman reported for Katz
that April 1, 1999 is the deadline for final printed program. There will be a
website for preliminary program. After going through
preliminary planning, the following programs are being planned. Sunday, 6/6 3-6 ITE Board Meeting Open house, 9-12 (DCOM is
lead sponsor on Sunday night) Monday, 6/7 1:30-2:45 ITE Hot
Technologies (LMD) 3-4:15 Dead Technologies
(ITE) 3-4:30 Data Mining ST
(ITE) 4:30-6 Information
Futurist Caucus business meeting. Contact Dee Magnoni
at deem@mit.edu 8-11 Open House (8-10, Reva Basch book signing) not in
the suite Tuesday, 6/8 9-10:15 The New Web
Order: The Changing Shape of the Information Environment (ITE) 12-1:30 ITE Annual
Business Meeting and Lunch 1:30 ITE Technical
Services Section co-sponsor Cataloging Meeting 1:30-2:45 FAN, Virtual
Library (ITE) 1:30-2:45 Choosing and
Using Internet Search Engines, Part Three (ITE) 3-4:15 Time and Bits with
Stewart Brand, Information Futurist - followed by cocktails from 4:30-6.
Contact Dee Magnoni at deem@mit.edu (ITE among
others, ITE is the lead sponsor) 9-12 Open House (ITE lead
sponsor) Wednesday, 6/9 7:30-8:45 ITE Board
Meeting 11:30 ITE Technical
Services Section co-sponsor Cataloging Meeting 12-1:30 Museum
Architecture (ITE & MAHD) 1-4 Y2K and EMU This is
our big three hour program. (ITE & BF) 9-12 Open House, (ITE
lead sponsor) Thursday, 6/10 We are also co-sponsors
of the 3M tour. Details to follow. - 2000 Bidwell and Bleakley attended the - GLOBAL 2000
CONFERENCE: Wiley reported that
information about the Global 2000 Conference is on the - AFFIRMATIVE ACTION: (Vandy
Ranjan not attending) No report. - ARCHIVES: (Charlotte Kohrs not attending) No report. - AWARDS: Manasco reported that the announcement
for the Joe Ann Clifton Student Award will be sent to all accredited library
schools in the The new ITE Member Award
was instituted last year. Grieg Aspnes will be our
recipient in Tillman suggested that
the Awards Chair should coordinate disseminating information about - b/ITE: (Barbara Folensbee-Moore not attending) No report. Section chairs need to
submit articles. They are using Microsoft Publisher software to publish
b/ITE. Submit information for b/ITE in Word. - BYLAWS AND STRATEGIC
PLANNING: Mesner reported that next set of bylaws
will be sent out next week. She will send out a paper copy for comment by the
end of February. She will send on the suggested changes to the bylaws to
headquarters. - STRATEGIC PLANNING: Tillman reported that she
will investigate what other divisions have done regarding strategic planning.
Business and Finance had a meeting from 9-4 today with a facilitator to work
on strategic planning. She is considering the idea of assigning strategic
planning to the Past Chair, however, it may belong in a committee of Past
Chairs. - CAREER GUIDANCE: (Deborah Smith-Cohen not
attending) Tillman reported that
Smith-Cohen will be creating a web site on library professional development
and career guidance. - MEMBERSHIP: (Holly Chong-Williams not attending) Bidwell reported for Chong-Williams that the Membership Section has sent out
over 500 letters to new ITE members over the last six months. Some of the
letters look like they are going to existing members who have paid their dues
late. McKay commented that we
need to work on getting new members involved. We need to find ways to mentor
new members or inactive members. One suggestion is to have Board members look
for someone to mentor. We need to identify who those people are. We should
encourage section chairs to attend Dacolt. - PROFESSIONAL
DEVELOPMENT: (Debbie Sharp not
attending) Bidwell reported for
Sharp. Sharp submitted a CE Course to Conference. Title: Managing the
Technology Curve Target audience:
Librarians and information professionals who feel they are not learning and
coping with new technologies. Learning outcomes: Learn
and be able to use new techniques in handling new technologies. Course description: Does
keeping up with technology feel like a part time job? Why does it seem like
some people know how to use technologies as soon as they arrive? This
workshop will present advanced technology knowledge, as well as techniques
for and approaches to learning technology faster. In particular, it will
discuss those technologies which have an impact on information retrieval on
the Internet. Whether you are a manager, a trainer, or a front line professional, this
workshop will strengthen the way you deal with technology in the information
workplace. This same workshop was presented
at Online World in October 1998 by Scott "Techman"
Brandt and Hal Kirkwood of This class was not
approved based on the following comments: Content does not match
the core objectives Course seems to be very
general and basic Not sure of audience Course did not seem meaty Sharp offered to add some
"meat" by extending the course to a full day, but by that time my
intended speaker had received an offer to produce a workshop at his
university and opted to devote his time to that rather than expanding his
workshop to a full day. - PUBLIC RELATIONS: (Robert Craig not
attending) Craig has resigned.
Tillman is looking for a replacement. OLD BUSINESS: The ITE stationary is
outdated, we need to get a graphic designer working on this. Bleakley may have a contact who would be willing to work
on it. We need a new ITE logo. NEW BUSINESS: Mesner reported that she has approached
Marge Hlava about the possibility of doing a new
edition of her book from 1984, ÒPrivate File
Creation/Database Construction.Ó When Mesner talked to Hlava, Hlava said that she and Heather would really consider
updating the book, if we could get the royalty situation worked out with Headquarters
first. Last time it was like pulling teeth to get royalty checks from
Headquarters. Mesner will follow up on this and
report back to the Board via the listserv. Hlava
may also be interested in presenting CE courses in the future. Kavanaugh reported that the conference will
be held in Trudell moved that $500 be allocated for
travel expenses for Joe Ann Clifton to attend the Magnoni suggested that the division
officially recognize anniversary dates of long time members of ITE. Tillman
will take on this project. ADJOURNMENT: Bleakley moved for adjournment; Magnoni seconded the motion; the motion passed
unanimously. The meeting was adjourned at 11:45 a.m. Respectively submitted, Lynne H. Bidwell,
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