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INFORMATION TECHNOLOGY DIVISION
PRESENT: Officers: Lillian Mesner, Chair; Hope Tillman, Chair-Elect; Erlinda Compton, Treasurer; Lynne Bidwell, Secretary Committee Representatives: Libby Trudell, Strategic Planning, Chair; Christie Robinson, Government Information Section, Chair; Dee Magnoni, Networking Section, Chair; Seymour Satin, Online Section, Chair-Elect; James Manasco, Awards Committee, Chair; Connie Sheridan, Technical Services Section, Chair-Elect; Karalyn Kavanaugh, Microcomputers Section, Chair-Elect; Trudy Katz, Minneapolis Program Planner; Karen Bleakley, Microcomputers Section, Chair; Ty Webb, Networking Section, Chair-Elect; Charlotte Kohrs, Archives, Chair; Debbie Sharp, Indianapolis Program Planner; Holly Chong-Williams, Government Information Section, Chair-Elect Elect; Joyce Baker, Government Information Section, Chair-Elect; Barbara Folensbee-Moore, b/ITE Editor; Vandana Ranjan, Affirmative Action Committee Chair-Elect; Bonnie Ko, Member. CALL TO ORDER: Chair Mesner called the meeting to order at 4:30 p.m. MEETING AGENDA: Mesner circulated the meeting agenda. MINUTES: Bidwell circulated the minutes of the Board's January 24, 1998 Executive Board Meeting. Tillman moved for approval of the minutes as corrected; Manasco seconded the motion; the motion carried unanimously. TREASURER'S REPORT: Compton presented the Treasurer's Report.
Highlights: Four issues of b/ITE were published (Average cost $4,159.00). Funds raised for the Indianapolis Conference totaled $6,900.00. Bidwell moved for approval of the Treasurer's report; Magnoni seconded the motion; the motion carried unanimously. OFFICER'S REPORTS: Chair: Mesner reported that she had received a letter from Joe Ann Clifton thanking the Division for the $100 honorarium for her work on Archives. Chair-Elect: Tillman reported that the electronic discussions were successful, the Division accomplished a lot. Tillman thanked everyone for helping get the scope notes up to date. She has enjoyed working with Mesner and the Board this year. We have used Chat and the Board listserv to work together, and she looks for this to continue and expand in the coming year. The chat software being used allows real time discussions. The revised and new section names and scope notes were broadcast to the ITE listserv. Tillman has started to talk to other Divisions about co-sponsoring programs for the Brighton conference in an effort to defray costs. SECTION CHAIR REPORTS: Government Information Section: Robinson reported that the Chair started out the year at a disadvantage because in the previous year, no Chair had been appointed for the Section and thus no business had been transacted. This made it somewhat disconcerting in trying to get information on procedure and past programs. With no guidance from a previous Chair, Robinson proceeded in planning for a program to be held at the Special Libraries Association Annual Meeting. Along with securing speakers and coordinating arrangements through the ITE Program Planner, several articles were submitted to different publications to promote the program. The program, "Finding and Accessing State Government Information: Latest Innovations" panel discussion is scheduled for June 9, 1:30-2:45 p.m. Participants and their topics are as follows: Brad Bradley, Access Indiana Information Network, Topic - "The Impact of Indiana's Efforts to Deliver State Government Information to the People;" Paul Cappuzzello, OCLC, Online Computer Library Center, Topic - "The Impact on Getting State Government Information to the People Through the Use of Site Search;" Sydney Jensen, Northstar Project, Minnesota, Topic - "The Impact of Northstar on the Delivery of State Government Information and Services to the People of Minnesota;" Doug Robinson, Kentucky Information Resource Management Commission, Topic - "The Impact of Technology on the Delivery of State Government Services." Microcomputers Section: Bleakley reported that everything is going well for the "What's in the Box? A Look at the Future of Microcomputers." Walt Crawford of Research Libraries Group is the speaker for this session. She reminded everyone to attend the book signing with Walt Crawford and Michael Gorman, on June 8, 9-11 p.m., at the Hyatt, Mt Rushmore meeting room. Online Section: No report. Networking Section: Magnoni reported that the Networking Section has planned the following sessions: "Telecommunications Resources," June 8, 1:30-2:45 p.m., Sponsored by ITE Networking Section, Moderator: Dee Magnoni, Helix Technology Corp., Speaker: Hope Tillman, Babson College. This session will be both practical and technical, covering what we, as information professionals, need to know about how networks work. What components and protocols are involved as we distribute and receive our information via computers whether in small clusters within a building, or beyond? Some of the topics to be covered will be LANs and WANs; their various components (bridges, hubs, routers, switches, etc.) and network protocols. We need to be able to talk this jargon and understand what we are saying, both to make purchases, implement and maintain applications for our customers, and to work effectively with MIS/IT groups in our organizations. "Technology with a Human Face," June 9, 1:30-2:45 p.m., Sponsored by ITE Networking Section and Telecommunications Division, Moderator: Dee Magnoni, Speaker: Michael Gorman, Calif. State Univ. at Fresno. Michael Gorman, co-author of "Future Libraries: Dreams, Madness and Reality" and author of "Our Singular Strengths: Meditations for Librarians" will discuss ways to maintain humanity and lasting values in our profession and daily work. This program covers not just technology, but our approach to customer service and our professional culture. "Knowledge Workers in the Year 3000," June 10, 1:00-2:15 p.m., Sponsored by Information Futurists' Caucus and Networking Section, Moderator: Dee Magnoni, Speaker: Wendy Schultz, Univ. of Houston at Clear Lake. Dr. Wendy Schultz will lead a workshop that will explore possible futures for knowledge workers. Scenarios of alternative futures will be created, then used for strategic planning. Come and explore the next century and help lead the way for our profession's future! Dr. Schultz is a professor of in the Studies of the Future Program, Univ. of Houston at Clear Lake. Check out her web page at http://www.cl.uh.edu/futureweb/wendy.html. In addition to these programs, the Networking Section sponsored an online book club. They started with Peter Schwartz's Art of the Long View, and they will continue discussion over the summer. The book both prepared conference attendees for the Wendy Schultz "Knowledge Workers in the Year 3000" program and gave the Section a chance to experiment with a virtual community. The experiment was a general success, although Magnoni sees room for growth. In conjunction with Michael Gorman's presentation, the Section has organized a book signing with Michael Gorman and Walt Crawford on June 8. COMMITTEE REPORTS: Indianapolis Program Planner: Sharp reported that the Division is sponsoring, either singly or jointly with other divisions, 14 programs at the 89th Annual Conference in Indianapolis. The ITE Sections planned five programs: Government Information, Microcomputers, Networking, Online and Technical Services. Nationally known authors will speak at four ITE sponsored programs: Fortune Magazine's Tom Stewart on intellectual capital; Pulitzer Prize winner, Doris Kearns Goodwin on the art of biography; Walt Crawford on the changes and future of the PC; and Michael Gorman on ways to maintain humanity on lasting values in our profession. The Division suite is being shared this year with the Communications Division. ITE is sponsoring two open houses. The Monday night open house features a birthday party and book signing by Michael Gorman and Walt Crawford. On Tuesday, the Division will be treated to an evening of live blues at an historic local tavern. Minneapolis Program Planner: Katz reported that she has been actively working on program planning for the 1999 Annual Conference to be held in Minneapolis. The theme for the conference is: "Knowledge Leaders for the New Millenium: Creators of the Information Future." Katz and Tillman are trying to provide a cohesive program for Minneapolis, one that will not have ITE competing programs. The programs will also fit into the four tracks: (1) Leadership - Who We Are; (2) Evolving Roles - Where We're Going; (3) Knowledge Management - What We Do; (4) Practioners' Toolbox - Nuts and Bolts. Pending programs: (1) Dead Technologies, ITE Lead w/ST; (2) Virtual Library, ENG Lead; (3) Seymour Satin's program (Digital Content Section) featuring Reva Basch. Programs on the planning grid:
Archives: Kohrs reported that the Division archives and those of its predecessor, the Documentation Division have been collected and combined. Inventory and Indexing are in progress. No decision has been made regarding the final format for the collection. B/ITE: Folensbee-Moore reported that four issues were published during 1997-98. Advertising was obtained for the last three issues; the fourth issue also contained free ads for those vendors supporting ITE at the annual conference. The average cost to produce each issue has been $4,000+. Ways to try and reduce the cost include more advertising and to get a bulk mailing permit. The Board has been asked to decide whether it is possible to purchase Page Maker software to use for the newsletter. This software would travel with editorship and be more compatible with creating a Web version of the newsletter. It is expected that four issues of the newsletter will continue to be the standard number of issues per year. Webmaster: Tillman reported that the Division's web page was successfully moved to the SLA Headquarters and has been kept up to date. Carolyn Kotlas has maintained the Members page. Lynne Bidwell has updated several sections on the website. Information submitted by Section Chairs and the Indianapolis Program Planner has been added. P. Michael McCulley will be returning as Webmaster. Membership: Mesner assumed responsibility for the Membership Committee this spring. She sent out welcome letters to 120 new members. Awards: Manasco reported that the Awards Committee remained a committee of one for most of the year, however, Ellen Mimnaugh and Charlotte Kohrs both volunteered to help with the Student Award judging in the spring. The announcement for the Student Award was sent to all accredited library schools in the U.S. and Canada in mid-November with an initial deadline of December 30, 1997. It was also posted to several SLA and ALA listservs. The response was underwhelming no essays and only two contacts by interested students) and thus, after consulting with the Division Chair, the deadline was extended to March 20, 1998. It was felt that perhaps students weren't too excited about pulling together another paper around finals time. New notices were sent to all the schools again the third week in January as well as to listservs and a notice was placed in Information Outlook. The new procedure for this award, Manasco noted that the deadline would be mid-March with notices being sent in December. Eight entries were received and the committee is now evaluating the entries in preparation for making a recommendation to the Executive Board. We will have a winning paper for the Annual Conference; Una Hildebrandt is our Student Award winner. Manasco's proposal at the Winter Meeting that the Division name the Student Award in honor of a member or former member was approved. Manasco placed a call for nominations to the ITE listserv back in March and have presented the list of five nominees to the ITE Board list for voting the deadline for this was April 15. The honoree will be announced on the ITE list as well as in an issue of b/ITE. All future notices of this award will use this name. The new award name is the Joe Ann Clifton Student Award. The Division also approved at the Winter meeting the reinstatement of the Member Award to recognize a member of the Division each year for their service to the Division. Manasco has placed a call for nominations and the deadline was April 20. Grieg Aspnes is the honoree for this award. Tillman moved to table the discussion on when to present this award to the Board meeting on June 10; Magnoni seconded it; the motion carried unanimously. Government Relations: Government Relations will be folded into the Government Information Section. Strategic Planning: Trudell reported that the results of the survey have been incorporated into the scope note revisions. The Virtual Division Committee was initiated with the charter to further define what it means to operate in a virtual environment and to identify ways in which ITE can lead the rest of SLA in testing and adopting appropriate technologies. This committee will turn over its findings and recommendations to the newly defined Virtual Section (formerly the Networking Section). The members of the Virtual Division Committee are: Holly Chong-Williams, Tony Hall, Hope Tillman, Deb Wiley, Walt Howe, Ty Webb, Sharon Ladner, Dee Magnoni, Libby Trudell. Trudell is collecting "war stores" about the use of technology and chat and will compile as b/ITE article regarding pains and rewards of being on the leading edge of virtual communication. Affirmative Action: Mesner did not have a chance to do anything with the Affirmative Action Committee. She contacted the SLA Committee Chair this year, however, and got some suggestions for how to carry out this office in the future. Public Relations: No report. OLD BUSINESS Prepared Motions for Restructuring: Tillman distributed the "Revised and New Section Names and Scope Notes for Consideration at the SLA Information Technology Division Board Meeting, June 7, 1998." (Current scope note to be revised:) The Microcomputer Section of ITE was established because members are using microcomputer hardware and software in the operation of their individual libraries. They are using micros for management, cataloging, online searching, acquisitions, online catalogs, interlibrary loans, production, electronic mail, and many other applications. This Section provides a forum for discussion of the issues involved in using microcomputers. It presents an opportunity to hold programs about, and disseminate information to its members on microcomputer hardware and software useful for information management. Suggested revision and rename for Microcomputers Section to Information Systems: The Information Systems Section provides a forum for members to discuss hardware, software, operating systems, and networks, including management and training issues for the effective use of information systems. One goal of this Section is continuously to monitor and to report on new technologies as they emerge. -------------------- (Current scope note to be revised:) The Government Information Section of ITE provides a forum for the exchange of information concerning government documents, information programs, and policies. One Section goal is to establish a network among members whose information needs require access to and use of government publications and other data sources. Suggested revision for Government Information Section: The Government Information Section of ITE provides a forum for members to exchange information concerning government documents information programs, and policies. The Section goal is to establish a network among members whose information needs require access to and use of government publications and other data sources that require technology. This Section also serves as a liaison for the division with the Government Relations Committee of SLA providing information to the Division that is relevant to the Division's interests and representing members' interests to the SLA Government Relations Committee. -------------------- (Current scope note to be revised:) The Online Section of ITE is formed to meet the needs of online database users. The Section provides a forum for discussion of online search protocols, strategies, contracts, end users, new systems, search software packages, etc. Section interests include online databases, timesharing search services, in-house (private) database systems, mainframe and micro-based systems, numeric, bibliographic and full text systems. This Section focuses on the production of and searching of computerized information systems. Suggested revision for Digital Content (Online) Section: The Digital Content Section of ITE provides a forum for members to address the needs of users and providers of all kinds of computerized information. Central to this Section is digital content, including its access, use, management, navigation, selection, implementation, training, dissemination, evaluation, and manipulation. Selection concerns include contract negotiations, integration with the rest of the collection, instruction and documentation, and dissemination/access method whether via modem, network, Intranet or Internet, or installation standalone. Manipulation includes data extraction and visualization, search and retrieval, data mining, archiving, and warehousing. Critical to this Section is a focus on the evaluation of the quality of information. -------------------- (Current scope note to be revised:) The Technical Services Section of ITE is established to serve the needs of the membership for information on technical services operations such as acquisitions, cataloging and serials control in special libraries and information centers. Proposed scope note for Technical Services Section: The Technical Services Section of ITE provides a forum for members to discuss technology concerns in traditional technical services operations, such as acquisitions, cataloging, catalog maintenance, technical standards, interlibrary loan, and serials control for all formats. Looking forward, the scope of this section includes issues and training on meta data development, hyperlinking (particularly but not limited to linking of catalogs to resources and materials), accessibility, support for searching and resource discovery by web site users, and many other issues on electronic information access and control. -------------------- (To be replaced by Virtual:) The Networking Section of the Information Technology Division is a forum for those interested in electronic networking via the Internet and commercial services. The focus will be on sharing information on how to get connected, learning about the resources and services avaialable on the Internet and other networks, and participating in the planning and development of network resources of interest to special librarians. Proposed scope note for Virtual Section: The Virtual Section of ITE provides a forum for members to examine technologies which enable virtual communities and their effectiveness and diversity, particularly in light of our global community. This section focuses on the evolving issues of communications and their methods, and the changing habits of users. The section will explore Internet functions such as chat and other enabling technologies such as audio and video teleconferencing. The section will focus on community building, then provide a forum for the discussion, instruction, and development of virtual community awareness. -------------------- The Programming/Systems Analysis & Design Section provides a forum for members who are responsible for or interested in computer programming, network design, computer graphics, security, and standards, particularly those related to the Internet. Programming topics include data structures and algorithms, issues relating to functional vs. object-oriented programming, documentation, debugging, and training. Graphics topics include image rendering, compression/decompression, graphical user interfaces, and animation/video. The Section offers education and instruction and will continuously monitor and report on new technologies as they emerge. -------------------- The Webmaster Section provides a forum for members to exchange information on planning, designing, and programming complex organizational web sites to support the information management needs of their organizations, whether on the Internet, Intranets, or Extranets. Section interests include server software, web collection management, security and privacy concerns, browser compatibility, site management tools and reports, programming and scripting languages, contracting for content and services, support for interactive communication, and support for searching and resource discovery by website users. The ITE website further provides an opportunity for members to monitor new technologies, share information and develop new skills. Compton moved to accept the revised and new Section names and scope notes; Satin seconded the motion; the motion carried unanimously. Further Motions: Tillman moved to set aside $10,000 in a separate interest bearing account for the Brighton Conference; Bidwell seconded the motion; the motion carried unanimously. Magnoni moved to extend ITE Board voting, with at least three Executive Officers present, to electronic communication formats such as listservs, websites, phone conferences, or chat rooms; Tillman seconded the motion; the motion carried unanimously. Katz moved to have the Professional Development Committee of ITE be responsible for Continuing Education Courses offered at SLA Annual Conferences beginning with the Minneapolis Annual Conference in June of 1999; Tillman seconded the motion; the motion carried unanimously. Manasco moved to abolish the Government Relations Committee in anticipation of incorporating its functions into the Government Information Section; Folensbee-Moore seconded the motion; the motion carried unanimously. Compton moved to establish a standing Affirmative Action Committee; Tillman seconded the motion; the motion carried unanimously. ADJOURNMENT: Bidwell moved to adjourn the meeting; Magnoni seconded the motion; the motion carried unanimously. The meeting was adjourned at 6:25 p.m. Respectively Submitted,
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