INFORMATION TECHNOLOGY DIVISION
SPECIAL LIBRARIES ASSOCIATION
EXECUTIVE BOARD MEETING
JUNE 12, 1996
SHERATON HOTEL, BOSTON, MA
PRESENT:
Officers: John Piety, Chair; Zohreh Imam, Past-Chair; Lillian Mesner, Chair-Elect; Erlinda Compton, Treasurer; Jeanne Spala, Secretary
Committee Reps: Lynne Bidwell, Co-WebMaster; Karen Bleakley, Microcomputer Section Chair-Elect; Dee Magnoni, Networking Section Chair-Elect; Mary Marshall, Business Manager b/ITE.

CALL TO ORDER:

The meeting was called to order at 4:10 pm by Chair Piety.

MEETING AGENDA:

Piety circulated the meeting agenda.

CHAIR'S SUMMARY:

Piety presented a thank-you gift to Imam and expressed Division's appreciation for her efforts these past two years.

OLD BUSINESS:

1. INTERNET ROOM, Montreal Meeting
Messner will work with SLA to secure copies of all charges and work with Jim Mears to rectify discrepancies before issuing final payment.

2. b/ITE Report

Piety's objective is to distribute four issues this year. He will work on soliciting content. It was suggested that only abstracts be included on our Web page.

3. Bylaws and Procedures Revisions

Sue Savage has been working on these documents. Contact will be made with her to get copies of recommendations for Board review. A copy of the Sections page from the Procedure Manual was distributed.

4. Section Chairs

Marshall reviewed the list of current Chairs.

5. Seattle Conference Programs

Frizzell is coordinating Division efforts. Suggestions for topics should be directed to her.

6. Fund Raising

Piety spoke with Seymour Satin who is unable to assist this year. This responsibility is a function of the Chair-elect. Messner will coordinate efforts this year.

Marshall cautioned that SLA is concerned about Divisions whose treasuries have a funds surplus (we are one of them). The general guidelines are that the treasury balance should equal the cash flow. Messner will investigate implications and report back to the Board.

NEW BUSINESS:

1. Membership

Current Division membership is 2,960 of which 1,755 list it as their primary division.

2. Great Lakes Regional Conference, 1997

Hilary Handweger volunteered to represent the Division in the program planning at this conference.

3. Nominations

Imam will chair the Nominating Committee with an objective to prepare a slate of candidates for the Winter Board meeting.

4. Midwinter Program Financial Support

A discussion ensued regarding the lack of financial support to attend the Midwinter Meetings as a deterrent to participate in officer positions of the Division. Imam moved that the ITE Division support elected officers' attendance at the Mid-Winter meeting up to $ 1,200 per person; Messner seconded. Imam amended this motion to make this offer available effective with the 1997 meeting; Messner seconded the amendment. Following discussion, Imam further amended the motion to provide financial support to all Division officers to a maximum of $ 1,200 during any calendar year to be used to attend either or both Midwinter and Annual Association meetings; Messner seconded. After further discussion, Imam moved to withdraw all previous motions; Messner seconded. Imam then moved that the ITE Division offer financial assistance to a maximum of $ 1,200 per person in a calendar year as needed for each member of the Elected Board and Conference Planner to attend the Midwinter and Annual Conferences; Messner seconded. With no further discussion, the motion passed with one abstention.

5. Strategic Planning Committee

Piety announced that he is seeking a new Chair of this Committee. Marshall agreed to check previous issues of b/ITE to locate the previous membership needs survey.

Spala suggested it might be time to re-evaluate the functions, responsibilities and need for the Division existing Sections. This is part of the Strategic Planning Committee's responsibilities. The following people have agreed to work on this Committee: Cliff Mills, Tim DeWolf, Zohreh Imam, Libby Trudell, and Jeanne Spala.

6. Conference Program Expenses

Compton moved that any expense involved with a Division program be they speaker fees or equipment requirements exceeding $1,000 require Board approval; Messner seconded. Discussion ensued with recognition that the Conference Planner has always worked from the strict budget; this motion now grants the fiscal funds to do so. The motion was approved unanimously. Compton will discuss with Frizzell.

Bidwell suggested we try to use one location for all meetings during each day. SLA makes all room assignments.

ADJOURNMENT .

It was moved by Messner and the meeting adjourned at 5:45 pm.

Respectively Submitted,

Jeanne Spala, Secretary
June, 1996

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