Section Members: Dee Magnoni, Doris Helfer.

CALL TO ORDER:

The meeting was called to order at 11:10 am by Chair Imam.

ROLL CALL:

A roster was distributed to secure names, addresses, and email contacts for all attendees.

MEETING AGENDA:

The meeting agenda circulated by Imam was adopted as distributed.

MINUTES:

Spala circulated minutes of the Board's June 14, 1995 meeting.

CHAIR'S SUMMARY:

Comments included:

1. Per SLA, the Division's primary responsibility is to provide program content for the annual conference; the Chapters are responsible for addressing member needs. Secondarily, the Division must also serve their members' interests.

2. Boston program looks good.

3. Membership numbers for the Division exceed 3,000; it is the second choice in SLA which impacts how we get their focus and involvement in the Division.

4. Announced SLA's Board Public Relations actions

5. Conducted a short brain-storming session on how we might tackle issues in the industry:

Purpose:

change

prioritization

team work

new paradigm

diversity

creativity

focusing future

smart work

Opportunities:

status quo

stagnate

hard work

lack of commitment

Piety suggested holding monthly board meetings online via email accounts.

TREASURER'S REPORT:

Mesner reported on the financial status of the Division.

Money Market Fund

Mesner recommended we move $ 10,000 into an MIA fund for 6 months; this was moved by Marshall, seconded by Piety with a modification that we move a minimum of $ 10,000 with the exact amount to be at the discretion of the Treasurer; the modified motion was approved by Marshall, seconded by Piety. Marshall asked if there are any SLA guidelines as to where we can place Division funds and commented that we would want them to be secured; Mesner stated that the only guidelines are for the checking account but concurred that we should place them only in secured accounts. After discussion, the motion was approved unanimously by the Board.

1995 ANNUAL MEETING COSTS

Mesner reported that the Division lost approximately $3,000 before the INTERNET ROOM costs. The Atlanta bill was received late and applied to this report.

INTERNET ROOM
Marshall reported that we had verbally agreed to co-sponsor this function with the SLA Networking Committee. In the past, money had been raised to cover the shared costs of this function with this Committee. The Division informally approved continued assistance with this function at their Winter '95 Board meeting. We did not record how costs would be allocated between the Division and the SLA Committee. We had anticipated a cost of approximately $ 6,000. Subsequently, we have received a bill from SLA for $ 12,000. A contribution of $ 250 towards this expense has been received from the Biological Sciences Division. In conversations with SLA, Jim Mears has stated that this is not an SLA expense; Jane Dysart says it was not officially approved by the Board but has suggested we ask SLA for a loan. Marshall has talked with other Board members and is recommending the Division either authorize payment for 1/2 of the cost (our initial expectation) or we take to the SLA Board and ask for them to pay.

Piety moved that: ITE will pay half of the expenses from the INTERNET Room at the Montreal Conference 1995. The ITE Board requests written clarification of the obligation for the outstanding balance. Spala seconded; motion passed unanimously. Marshall will write a letter on behalf of the Division to SLA.

SECTION REPORTS:

1. MICROCOMPUTER SECTION

Wilson reviewed program content for Boston Annual Meeting.

2. ONLINE SECTION

Winiarz requested a correction to bYTE re: add Elsevier as a sponsor.

CONFERENCE PLANNING REPORT:

Boland reviewed program plans as follows:

1. offering two CE classes

2. tour to Sun Microsystems -JAVA; and MIT

Financial Sponsorship:

OCLC/Forrest Press and Knight-Ridder have agreed to sponsor programs; she is attempting to get additional corporate sponsorship for programs, primarily to support speaker costs and A-V equipment rental.

Piety is raising funds; contact has been made with Ameritech.

Sponsorship for Suite or Cash Bar was discussed; the room cost is $ 650 per night; estimated hospitality costs are $ 1,000 per night; Piety suggested $ 400 per night to allow companies to have a representative and literature in the Suite.

OLD BUSINESS:

A. GENERAL:

1. Newsletter
Marshall estimated the cost at $ 3,000 per issue; she estimates the present mailing to be 3,190. We have secured non-profit approval which for reduced postage costs which requires we modify the front page and enlarge the Association statement. This allows us to mail each issue at $0.16 each. Her goal is to keep the annual cost at under $ 12,000. The Division will seek advertising to underwrite costs; Marshall will coordinate. It was agreed to include bYTE on our WEB page.

B. COMMITTEES:

1. Awards Committee

nothing new to report

2. Strategic Planning Committee
Members Survey:
no report

3. Public Relations Committee
no report

4. Membership
Marshall reported actual figures are now 2,962. Committee is calling expired memberships.

NEW BUSINESS:

1. NETWORKING SECTION

ITE Web Page

Ladner distributed a handout of the prototype main screen and homepage and reviewed proposed contents. Inman suggested we include conference highlights. Hefler will contact Clifton to see if there are some photographs from the Archives which can be added.

2. NOMINATIONS

Marshall's goal is to have a full slate of candidates; if we can't identify enough willing candidates, she will present an uncontested slate.

ANNOUNCEMENTS
.

none

ADJOURNMENT

The meeting was adjourned at 12:50 pm.

Jeanne Spala, Secretary
January, 1996