Committee Reps: Sharon McKay, Awards Chair; Debbie Hatfield, Technical Services Sub-Unit Chair; Sharyn Ladner, Networking Section Chair; Pat Wilson, Microcomputer Section Chair; Janet Maters, Online Section Chair; Elizabeth Winiarz, Online Section Past-Chair; Lynne Bidwell, Technical Services Section Chair; Karen Bleakley, Conference Planner, Montreal; Mary Jo Boland, Conference Planner, Boston; Paul Pinella, Public Relations Chair; Barbara Falensbee-Moore, Newsletter Editor; Karalyn Kavanaugh, Microcomputer Sub-Unit Chair-Elect; Cindy Hill, Strategic Planning Chair; Trudy Katz, Networking Section Chair-Elect.

Section Members: Ellen Mimnaugh, Awards Comm. member; Sandy Spurlock; Jeffrey Mingle.

CALL TO ORDER:

The meeting was called to order at 2:30 pm by Chair Imam.

MEETING AGENDA:

Imam circulated the meeting agenda; Marshall moved for approval as distributed; it was approved as distributed.

MINUTES:

Wladas verbally reviewed the highlights of the Board's June 10, 1995 meeting; action items include:

1. Purchase a financial software package for the Division; input on both Quicken and Quick Book was requested.

2. Woods will distribute the minutes via email to all Division officers.

3. $10,000 will be transferred to a 6-month money market account earning a minimum of 5% interest.

4. It was noted that the Division book is out-of-print and has been transferred to UMI; Marge Hlava will revise; Wilson will handle.

OLD BUSINESS:

1. Bylaws
Imam announced that we can once again have Sections within Divisions instead of Sub-Units.

NEW BUSINESS:
.

A. COMMITTEES:

1. Awards Committee

Innovation & Excellence Award:
McKay read a proposal which she and Mimnaugh prepared (see attached). After discussion, it was moved by Spala, seconded by Mesner, and passed unanimously that the Division allocate up to $ 500 to purchase the Innovation and Excellence Award and associated costs for each year the award is bestowed.

Scholarship Award:

McKay commented that this has previously been handled by a separate Scholarship Committee. The number of applicants has significantly declined over the last few years and this award was not presented. Discussion ensued; see Scholarship Committee below.

2. Scholarship Committee

Reasons for the recent decline of applicants were reviewed including lack of publicity; need to have someone involved in the educational committee to coordinate; it is highly labor-intensive; and it conflicts with Association-sponsored awards. It was suggested that an award be given for the best student-designed Web page. Marshall suggested that we prepare a preliminary report to evaluate and present a plan at the mid-winter Board meeting. She suggested Mary Lee who volunteered to get involved at the ITE Luncheon. Piety stated that the scope needs to be broadened to include scholarship with a travel stipend to attend the annual meeting. It was agreed that we should establish a new Scholarship Committee with expanded scope. Imam will steer this effort. McKay suggested contacting Bill Fisher if he is still a Division member and ask him to participate; if not, we should try to recruit a library school professor for this project.

3. Strategic Planning Committee

Chair:
It was noted that Cindy Hill had volunteered to accept the Chair and her appointment was approved.

Members Survey:

Imam requested that this Committee prepare and distribute a members' needs assessment to identify programs and expectations; Hill will prepare and provide a recommendation to the Board. It was suggested that this include gathering information to determine if the Sections are still relevant to the needs of the members. Marshall suggested we look at the SLA '94 survey for consistency and comparison and use the '93 survey as a baseline. Imam asked for volunteers to help Hill; McKay and Cliff Mills offered assistance. Woods suggested the survey be included in b/ITE.

4. Public Relations Committee

Chair:
Imam introduced Pinella, the newly-appointed Chair, reviewed his background, asked that the officers and members direct their input and ideas to him, and obtained everyone's email addresses.

5. Boston Program Committee
. Boland announced that plans are progressing.

6. Others
Imam requested input and suggestions for additional committees and asked that they be directed to her at any time.

7. Archivist
Marshall reported that Kaeli Spiers, Amos Publications, has agreed to look at our current archives with the possibility of putting them into electronic format; this would be done in conjunction with a project as part of her present studies; this would probably require some financial investment from the Division. Marshall will pursue and submit a proposal by August 31st.

8. b/ITE
Folensbee-Moore and Marshall recommended the Spring/Summer '95 issue be combined; the Board agreed.

9. Speakers' Bureau
Kohrs has agreed to take on this project as a special committee.

B. SECTIONS

1. Networking Section

ITE Web Page
Ladner has identified a site -- U. MI at Dearborn. She asked for input on what to include and made suggestions as follows:

1. Ladner asked for directions from the Board on contents to include pricing strategies for electronic ads and links to vendors' home pages. It was agreed to put this on the Winter Board agenda for approval at this meeting.

2. Boston programming information

3. Pictures of the Board officers and committee chairs

4. What is ITE
Piety agreed to prepare an updated brochure.

5. How to become a member

6. b/ITE online including:
-minutes of Board meetings
-newsletter
-financial report
-member survey

C. OTHER ITEMS:

1. Listserv & email
Imam requested she be copied on all emails regarding ITE activities. The question was posed: Is the listserv only for Board and committees? McKay mentioned that B&F has two lists and suggested we get information on how these are done.

2. Additional financial account
. Mesner suggested opening another account with a minimum of $ 10,000 which will yield 1% below prime; she will investigate and report.

3. Members
Marshall reported that we have 3,032 Division members as of June 13, 1995.

4. Procedural Manual and Bylaws
Piety volunteered to prepare a manual in accordance with the bylaws.

5. Fund Raising
Imam asked who will coordinate this activity. Marshall said that if we choose to do it, we need to do it in an organized manner for b/ITE ads, Awards sponsorship, and Division functions. Historically, the Chair-Elect coordinated this effort. Piety will do this year.

Respectively Submitted,


Jeanne Spala, Secretary
June, 1995