INFORMATION
TECHNOLOGY DIVISION
SPECIAL LIBRARIES ASSOCIATION
Executive Board Meeting
January 27, 2001
PRESENT:
Officers: Trudy Katz, Chair; Karen Bleakley, Past Chair; Dee Magnoni,
Chair-Elect; Holly Chong-Williams, Treasurer; Deborah
Sharp, Secretary
Committee
Representatives:
James Manasco, Digital Content Chair; Georgia Higley, Government Information Chair; Heather Hlava, Information Systems Chair; Michael S. Kim,
Information Systems Chair-Elect; Sylvia Piggott, Professional Development
Chair; Walt Howe, Virtual Section Chair; Lois Weinstein, Virtual Section
Chair-Elect; Lillian Mesner, Archives; Karalyn Kavanaugh, Brighton
Conference Planner; Heather Hlava, 2002 Los Angeles
Program Planner; Sharon McKay, 50th Anniversary Chair; Craig Haggit, member; Sue O'Neill, member.
CALL TO ORDER:
Chair Katz called the
meeting to order at 1:15 p.m.
MEETING AGENDA:
Katz circulated the meeting
agenda. Motion made to accept agenda as amended. Motion carried.
MINUTES:
Motion made to accept the
minutes from June 14, 2000. Motion carried.
OFFICERS’ REPORTS:
Chair:
Katz thanked everyone for
attending.
Chair-Elect:
Magnoni reported on fund raising. Northern
Light had agreed to be a platinum sponsor for the 50th anniversary event. After
their check for $5000 had been received, they decided not to exhibit at the
conference. Discussion about whether or not ITE can keep the
check and recognize Northern Light in some way other than the official program.
Treasurer:
Chong-Williams circulated Financial
Summary and Balance Sheets. Total Assets of 12/31/00 were $28,976.84. There
were no liabilities as of 12/31/00. Chong-Williams
requested that receipts submitted for reimbursement be
attached to paper with a written explanation of what expenses were for, and to
please copy Treasurer on all negotiations regarding financial matters.
Weinstein, McKay, and Mesner volunteered to share
various reimbursement forms with Treasurer. Motion made to approve Treasurer's
report. Motion carried.
SECTION CHAIR
REPORTS/REMARKS:
Digital Content: Manasco
reported that Digital Content will co-sponsor 1 program with LMD on Mon., June
11.
Government Information: Higley reports
2 programs for 2001 conference: Digital Projects and email archiving,
co-sponsored with Social Science Division
Information Systems: Hlava
reported 1 program for 2001 on companies who have re-engineered themselves into
search engines.
Technical Services: Chair, Veronica Walker absent. No
report submitted. Bleakley will contact members of
Technical Services and ask what we can do for them. Suggested
a survey that asked members if they would like to become active in the section.
Virtual Section: Howe reported no program planned,
but would like to introduce members to ways of working virtually. Hlava asked if Howe would speak at a program in 2002.
Piggott asked if Howe would study cost, hardware, and writing proposal to
prototype using virtual technology for virtual meetings. Weinstein, Howe and Magnoni formed ad hoc committee and will report in June
2001.
Webmaster: Katz reported. Chair-Elect
resigned, Chair was missing in action, so Katz took over as webmaster. Howe has
agreed to be Chair-Elect of Webmaster Section. Howe would like to focus on web
design for visually impaired.
COMMITTEE CHAIR
REPORTS/REMARKS:
2000 Brighton Conference: Kavanaugh reported on Peter Cochrane, speaker at
2001 San Antonio Program
Planner: Bidwell
absent. Katz reported: 1 CE course approved, Internet Taxonomies and Metadata.
Open Houses will be held in salons this year instead of suites. More discussion
will take place on list. Other discussion on using Hot Technologies as program name. Bleakley will make sure the title is used in final program.
2002
Archives: Mesner
reported. Simmons will take ITE archives and will not charge for storage as of
now, but may in future. Mesner will delete words
"without charge" from contract with Simmons. Currently archives
comprise almost 3 boxes. A small manual in the finding sheets will go to
archivist succeeding Mesner. A copy of finding sheets
will also go to Chair.
Member Services: Trainor
absent. Katz submitted report: Membership as of 12/00 was 2,393. Letter to 125
new members mailed/emailed. Letters to approximately 100 dropped members
mailed. Asked SLA HQ if they can provide membership
information electronically to facilitate easier communication.
Information concerning Association level awards emailed to ITE list. Chair
recommends that separate person be appointed each year to solicit nominees for
these awards. Information concerning ITE student award mailed to ITE list and
library schools. Student members will be solicited by end of January. Discussion on lack of students applying for awards.
b/ITE: Magnoni reported that new
member, Gretchen McNeely is now the new editor of b/ITE.
Learning Communities No report.
Diversity Leadership Dell'Aquila
absent but submitted recommendations for committee. Including recruiting
members for committee, develop agenda and establish
goals, develop Section 5.20a (Affirmative Action) of ITE Procedures Manual,
promote committee.
Professional
Development:
Piggott led discussion. How can Association level offer guidance? How do we
know what our members want?
Public Relations: Hayes submitted report. In
anticipation of merger with Communications Division, will send invitations to
all COM members for Anniversary event, open houses, and ITE sections; will put
general
Nominating: Bleakley
announced Kavanaugh as Chair-Elect. Hopes to have
Secretary nominee by next meeting. Section Chairs are
taking care of Chair-Elect-Elects.
Procedures Bleakley
passed out assignments. Fax back to Bleakley by Feb.
15.
ITE 50th Anniversary McKay passed out budget. Judy
Field, who is in charge of door prizes and commemorative gifts, discussed
amounts spent on gifts and number of attendees. Motion made to approve
estimated amended budget. Motion approved. Higley
gave report on commemorative brochure. Deadline for all submission for brochure
is April 1. Deadline for brochure printing is mid-May. Katz clarified that
Chair and Chair-Elect are owners of discussion list.
OLD BUSINESS: Bleakley
reported on DCOM merger. 30-day notice will go out before annual business
meeting asking both divisions to vote on whether or not they should vote to
merge. Explanation of how to proceed after this vote is explained in by-laws.
Hlava handed out new scope note for
Information Systems. The scope note reads:
The Information Systems, Analysis and Design section
provides a forum for members interested in or responsible for issues related to
all areas of information systems, infrastructure (including hardware, software,
operating systems, networks and network design), security, standards, data
structures, programming and computer graphics. This section monitors and
reports on emerging new technologies and offers education and training on their
effective use, implementation and management
Motion made to accept with ammended title: Information Systems Analysis & Design.
Motion approved.
Motion to
change mariachi band for anniversary event to DJ with Country-Western music. Motion approved.
NEW BUSINESS:
Discussion
to merge Nominating, By-laws, Strategic Planning, and Procedures Committees
into one Committee with new name.
Kavanaugh recommended that fund raising
continue as a committee.
ADJOURNMENT:
There being no further
business, the meeting adjourned at 4:45 p.m.
Deborah Sharp, Secretary
January 2001
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