INFORMATION TECHNOLOGY DIVISION
SPECIAL LIBRARIES ASSOCIATION
Executive Board Meeting
June 14, 2000
Philadelphia Marriott, Philadelphia, PA

PRESENT

Officers: Trudy Katz, Chair; Karen Bleakley, Past Chair; Dee Magnoni, Chair-Elect; Holly Chong-Williams, Treasurer; Deborah Sharp, Secretary

Committee Representatives: Hope Tillman, Past Past Chair; James Manasco, Digital Content Chair, Georgia Higley, Government Information Chair; Heather Hlava, Information Systems Chair; Suzi Hayes, Public Relations Chair; Sylvia Piggott, Professional Development Chair; Walt Howe, Virtual Chair; Lois Weinstein, Virtual Chair-Elect; Lillian Mesner, Archives; Cindi Trainor, Member Services; Andy Breeding, Learning Community Committee Karalyn Kavanaugh, Brighton Conference Planner; Lynne Bidwell, 2001 San Antonio Program Planner; Heather Hlava, 2002 Los Angeles Program Planner; Sharon McKay, 50th Anniversary Chair; Connie Sheridan, member

CALL TO ORDER:

Chair Katz called the meeting to order at 7:40 a.m.

MEETING AGENDA:

Katz circulated the meeting agenda. Motion made to accept agenda. Motion carried.

MINUTES:

Motion made to accept the draft minutes from June 11, 2000. Motion carried.

OFFICERS’ REPORTS:

Chair: Katz thanked everyone for being there and for volunteering for another year. She relayed word from Divisions Cabinet that SLA understands programming problems. Katz named task forces. Will post links on DITE.

Chair-Elect: Magnoni, Seymour Satin, and Jane Dysart have created prospectus for prospective donors. Need $50,000 for next year and have $40,000 already promised.

Treasurer: incoming treasurer Chong-Williams had no report at this time.

SECTION CHAIR REPORTS/REMARKS:

Digital Content: Manasco reported 2 co-sponsored programs planned for 2001.

Government Information: Higley reports 2 programs for 2001. Social Science Div. likely to co-sponsor programs on digital projects and email archiving.

Information Systems: Hlava reported 1 program for 2001 on integrating systems.

Technical Services: Past Chair, Sheridan reported for Chair, Veronica Walker that they are still looking for a Chair-Elect.

Virtual Section: Howe reported no program planned, but would like to introduce members to ways of working virtually.

COMMITTEE CHAIR REPORTS/REMARKS:

2000 Philadelphia Program Planner: Conference site arrangement and service were very good but Bidwell expressed frustration with program errors and conference room sizes.

2001 San Antonio Program Planner: Bidwell reported programs underway for 2001 but CE’s are not yet planned

2002 Los Angeles Program Planner: No report from Hlava.

2000 Brighton Conference: Kavanaugh listed the AV requirements for speaker

ITE 50th Anniversary Planning: Event will take place Tuesday June 12, 2001 7:00 -10:00 p.m. McKay reported Judy Field is in charge of door prizes and commemorative gifts. Lillian Mesner is looking for photos. Charlene Baldwin is looking for realia. There will be a Mariachi band, a champagne toast, special invitations to past ITE chairs, and a commemorative booklet will be mailed to all ITE members. Discussion list is sla-2001-dite@gatekeeper.sla.org

Archives: Early photos microfilmed at HQ. Old archives now arranged chronologically. Early years are scarce. SLA HQ recommends folder arrangement by type of document. Presents problem when archivist is not physically present at the holding library. Mesner prefers a chronological arrangement with finding sheet. University of Kentucky originally suggested to house archives, but Mesner asked that another site be considered. Tillman suggested Simmons College. Discussion will continue at Winter Meeting in Savannah.

Member Services: Past Chair Minch discussed problems with getting accurate information from HQ regarding membership. Her e-mails to deactivated members had an 80% return rate for bad addresses.

b/ITE: Smallwood not attending. Has published publication deadline for each issue.

Professional Development: Piggott reported that CE deadline is now September 15.

Bylaws and Strategic Planning: Bleakley will update procedures manual.

Nominating Committee: Send names of nominees to Bleakley.

Public Relations: Hayes suggested advertising for member recruitment.

OLD BUSINESS:

Tillman expressed her opinion that ITE should co-sponsor Brighton Digital Project program. Bleakley wanted to find out cost. Sylvia James will suggest appropriate amount for donation to Collier Chair. LMD is not co-sponsoring Cochrane program. Ask Maurice at SLA HQ to make corrections to ITE web site.

Breeding commented that Learning Community Task Force has acquired a few more members. Send names of other interested people to Breeding. Breeding wants task force to select realistic, do-able goals.

Bleakley reported that she will be creating a timeline for the COM/ITE merger.

Tillman will turn over Board mail list to ITE Chair.

NEW BUSINESS:

There was no new business.      

ADJOURNMENT:

There being no further business, the meeting adjourned at 8:45 a.m.

Deborah Sharp, Secretary
June 2000

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