INFORMATION TECHNOLOGY DIVISION
SPECIAL LIBRARIES ASSOCIATION
Executive Board Meeting
June 11, 2000
Philadelphia Marriott, Philadelphia, PA

PRESENT

Officers: Karen Bleakley, Chair; Trudy Katz, Chair-Elect; Hope Tillman, Past Chair; Dee Magnoni, Treasurer; Deborah Sharp, Secretary

Committee Representatives: Holly Chong-Williams, Government Information Chair; Georgia Higley, Government Information Chair-Elect; Karalyn Kavanaugh, Information Systems Chair; Heather Hlava, Information Systems Chair-Elect; Andy Breeding, Programming Systems Chair; Suzi Hayes, Public Relations Chair; Sylvia Piggott, Professional Development Chair; Connie Sheridan, Technical Services Chair; Ty Webb, Virtual Chair; Walt Howe, Virtual Chair-Elect; Michael Leach, Webmaster Chair; Lynne Bidwell, 2000 Philadelphia/2001 San Antonio Program Planner; Sharon McKay, 50th Anniversary Chair

CALL TO ORDER:

Chair Bleakley called the meeting to order at 3:33 p.m.

MEETING AGENDA:

Bleakley circulated the meeting agenda. Motion made to accept agenda. Motion carried.

MINUTES:

Motion made to accept the minutes from January 2000. Motion carried.

OFFICERS’ REPORTS:

Chair: Bleakley thanked everyone for all their hard work over the past year.

Chair-Elect: Katz reported fundraising efforts had brought in between $9000-$10,000

Treasurer: Magnoni reported the following:

DITE Mid-Year Financial Statement

1/1/2000 through 5/31/2000

INCOME

Dues Allotment 26190.00

Interest Income  46.27

Meeting Income 3364.00

Sponsorships               2700.00

             -----------

TOTAL INCOME                        32300.27

EXPENSES

Bank Charges                92.82

Bulletin -- Non-Adv 3873.82

Meeting Expense          1607.12

Miscellaneous Exp 78.08

Postage & Supply         22.80

Void     0.00

             -----------

TOTAL EXPENSES                   5674.64

             -----------

TOTAL INCOME - EXPENSE      $26,625.63

             -----------

 

DITE Balance Sheet by Year

As of 5/31/2000

ASSETS

Cash and Bank Accounts

BankBoston Checking                9606.95            36232.58

BankBoston Savings                             10219.07           10329.99

             -----------            -----------

TOTAL Cash and Bank Accounts            19826.02           46562.57

             -----------            -----------

TOTAL ASSETS                                                19826.02           46562.57

             -----------            -----------

LIABILITIES & EQUITY

LIABILITIES                                                       0.00      0.00

EQUITY                                                            19826.02           46562.57

             -----------            -----------

TOTAL LIABILITIES & EQUITY                19826.02           46562.57

             -----------            -----------

Motion made to approve treasurer’s report. Motion carried.

NOMINATING COMMITTEE REPORT:

Chair Tillman announced following slate of nominees:

Chair-Elect: Dianna Magnoni, Treasurer: Holly Chong-Williams, Digital Content: Gary Price, Information Systems: S. Michael Kim, Virtual: Lois Weinstein, Webmaster: Patricia Suarez. Report was approved and accepted.

SECTION CHAIR REPORTS/REMARKS:

Digital Content: Not attending

Government Information: Chong-Williams organized joint program with MIL

Information Systems: Kavanaugh organized program with BIO/CHE/PAM/PHM/ST

Programming Systems: Breeding organized panel on Search Engines. Also raised issue of little interest in Programming Systems Section. Discussion on disbanding section. Motion made to fold Programming into Information Systems Section. Motion carried.

Technical Services: Sheridan reported 10 attendees for SACO Workshop held today. George Eberhart, Editor of American Libraries, wants to feature the workshop in an article.
Virtual Section: Program for Virtual Section planned for conference.

Webmaster: Leach made recommendations for improving ITE web pages.

COMMITTEE CHAIR REPORTS/REMARKS:

2000 Philadelphia Program Planner: Bidwell praised service from Marriott. She expressed concern over number of errors in final program. Wrong sponsors were listed in program.

2001 San Antonio Program Planner: Bidwell reported on programs already underway for 2001

2000 Brighton Conference: Kavanaugh reported that speaker, Cochrane, agreed to speak at no cost. However, he would accept a donation for the Collier Chair for the Public Understanding of Science & Technology at Bristol University. Discussed what would be appropriate amount for donation.

Affirmative Action: Name has been changed to Diversity Leadership

Archives: Mesner will report at Wed. Board Meeting

Awards: Manasco posted Information about the various SLA awards to the ITE mail list. Announcement and reminder notice for Joe Ann Clifton Student Award sent to all accredited library schools in the U.S. and Canada. Two entries received for the Joe Ann Clifton Student Award, however the board chose not to present the award this year due to the quality of the papers. There were no nominations for the ITE Member Award.

b/ITE: Smallwood not attending. Has agreed to be Business Manager for b/ITE in addition to editor.

Bylaws and Strategic Planning: Tillman reported vote on bylaws changes will take place at Annual Business Meeting on June 13, 2000.

Career Guidance: Smith-Cohen not attending

Membership: Minch not attending. There was then discussion about merging Awards, Career Guidance , Membership, and a new committee, Mentoring, into one committee called Member Services. Motion made to accept these changes. Motion approved. Cindi Trainor agreed to act as Chair of the new Member Services committee

Professional Development: Piggott had nothing to report. Michael Leach reported he had planned a program and CE course for San Antonio.

Public Relations: Hayes introduced as incoming chair.

OLD BUSINESS:

Two programs taped at June 1999 Annual Meeting were of poor quality for web casting. Suggested that tapes be placed in ITE archives. Motion made to accept. Motion carried.

ITE is still listed as co-sponsor of Brighton Program, Digital Library Projects. ITE has never agreed to co-sponsor this program.

Bidwell asked that her name be removed from Education & Training Task Force. 

NEW BUSINESS:

Discussed merging Education & Training and Learning Community Task Forces into one.

50th Anniversary Committee – McKay reported 22 people now on committee. Bidwell agreed to arrange for refreshments. Satin and Dysart are handling corporate sponsorship. McKay showed example of a commemorative program, Higley is in charge of program. Hotel choices for party are La Mansion or Menger. Treasurer for celebration is Basch. Liaison to Past Chairs is Helfer. Event date is Tues. night, June 2001.

Communications Division wants to merge with ITE. Bleakley has discussed with COM Chair, Kathy Romano. Bleakley will attend COM Business Meeting on Tuesday morning.      

ADJOURNMENT:

There being no further business, the meeting adjourned at 5:32 p.m.

Deborah Sharp, Secretary
June 2000

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