INFORMATION
TECHNOLOGY DIVISION
SPECIAL LIBRARIES ASSOCIATION
Executive Board Meeting
January 22, 2000
Marriott Pavilion Hotel,
PRESENT:
Officers: Karen Bleakley,
Chair; Trudy Katz, Chair-Elect; Hope Tillman, Past Chair;
Dee Magnoni,
Treasurer; Deborah Sharp, Secretary
Committee
Representatives: Ty Webb, Virtual Chair; Walt Howe, Virtual Chair-Elect; Karalyn Kavanaugh, Information
Systems Chair; Heather Hlava, Information Systems
Chair-Elect; Andy Breeding, Programming Systems Chair; Michael Leach, Webmaster
Chair; Lynne Bidwell, 2000 Philadelphia Program Planner;
CALL TO ORDER:
Chair Bleakley
called the meeting to order at 1:00 p.m.
MEETING AGENDA:
Bleakley circulated the meeting agenda.
MINUTES:
There was one correction
made to the minutes of the June 6, 1999 Executive Board Meeting. The spelling
of Carolyn Coutlas’ last name was changed to Kotlas. Tillman moved that the minutes be approved. Howe
seconded the motion. The minutes were then approved.
OFFICERS’ REPORTS:
Chair:
Bleakley summarized the various LDI sessions
that she attended:
Headquarters has developed
a prospectus to send to prospective vendors. It explains what you get for your
money. ITE should develop such a model.
An advisory board for the
Headquarters is forming a
task force to work with an outside company to explore the branding and image of
Headquarters will conduct
an audit of divisions and chapters to determine existing partnerships.
A Conference Planning Task
Force will look at how programs are being planned. Susan DiMattia
is looking for volunteers.
Divisions and Chapters have
requested a simplification of organizational structure and a reduction of
administrative detail.
Headquarters has
recommended that all Divisions and Chapters should have budgets.
Chair-Elect:
Katz reported on fund
raising for the Philadelphia Conference. She has updated the Vendor Contact List.
Fifty letters have been mailed but no money has been received yet. Katz will
follow up with phone calls.
Treasurer:
Magnoni reported:
ITE Year-End Financial
1/1/99 - 12/31/99
INCOME
Dues Allotment 26,850.00
Interest Income 238.97
Meeting Income 1,234.00
Miscellaneous Inc 250.00
Sponsorships 13,450.00
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TOTAL INCOME 42,022.97
EXPENSES
Bank Charges 97.29
Bulletin -- Non-Adv 11,107.36
Meeting Expense 41,137.32
Miscellaneous Expense 143.24
Postage & Supply 216.75
Void 0.00
-----------
TOTAL EXPENSES 52,701.96
-----------
TOTAL INCOME – EXPENSES -10,678.99
TRANSFERS
TO BankBoston
Savings -10,000.00
-----------
TOTAL TRANSFERS -10,000.00
-----------
OVERALL TOTAL -20,678.99
-----------
ITE Division Balance
Sheet by Year
As of 12/31/1999
12/31/98 12/31/99
Acct Balance Balance
_________________________________
_______________ _______________
ASSETS
Cash and Bank Accounts
BankBoston Checking 30,285.94 9,606.95
BankBoston Savings 0.00 10,219.07
----------- -----------
TOTAL Cash and Bank
Accounts 30,285.94 19,826.02
----------- -----------
TOTAL ASSETS 30,285.94 19,826.02
----------- -----------
LIABILITIES & EQUITY
LIABILITIES 0.00
0.00
EQUITY 30,285.94 9,826.02
----------- -----------
TOTAL LIABILITIES &
EQUITY 30,285.94 19,826.02
SECTION CHAIR
REPORTS/REMARKS:
Digital Content: Ruby not in attendance. No report
submitted,
Government Information: Chong-Williams
not in attendance. No report submitted. Chair-Elect Higley
sent Bleakley ideas for a choice of 2 programs for
2001
Information Systems: Kavanaugh
reported programs planned for
Programming Systems: Breeding has planned Choosing
and Using Internet Search Engines Part 4 with a 3 person panel.
Technical Services:
Virtual Section: Webb reported on her program, a
panel discussion of the Library of California Digital Library headed by Barbara
Will. Also discussed the issue of chats and the problem of
"time, technology, and topic".
Webmaster: Leach keeps the ITE web site up and
running. Still working to get the webmaster section
discussion list up and running. Would like to have a
webmaster round table in
COMMITTEE CHAIR
REPORTS/REMARKS:
2000 Philadelphia
Program Planner:
Bidwell, together with the Section chairs, has planned 12 programs, 4 Open
Houses Saturday through Tuesday, a joint reception with Sci-Tech
and other scientific/technical divisions, a field trip to the Hagley Museum & Library, a book signing, and ITE’s 2 board meetings and annual business meeting
luncheon. ITE is programmed into all available slots with only one overlap.
2000
2001
The celebration is targeted
for Tuesday, June 12, 2001. McKay has organized the activities of the committee
by short term and long term tasks. Members of the committee with their areas of
responsibility are:
Seymour Satin and Jane
Dysart: Corporate sponsorship and fund raising
Refreshments: Lynne Bidwell
Georgia Higley:
Keepsake booklet
Erika Mittag:
Lillian Mesner:
Archives
Hope Tillman: Discussion
list
Doris Helfer:
Liaison to past Chairs
Charlene Baldwin, Beth
Fain, Buzzy Basch, Trudy
Katz: General
McKay would like to have a
volunteer for treasurer and for publicity coordinator
2001
Affirmative Action: V. Ranjan
not in attendance. No report submitted.
Archives: L. Mesner
not in attendance. Bleakley read her report:
Awards: J. Manasco
not in attendance. Bleakley read his report:
Announcement for Joe Ann Clifton Student Award was sent to all accredited
library schools in the
b/ITE: B. Folsenbee-Moore has
resigned her position as editor. Jim Smallwood has been asked to assume the
position.
b/ITE Business Manager: Position still vacant. Ads have been
published in b/ITE that have not been invoiced for
payment. Magnoni will invoice to try and recover lost
advertising dollars. Due to budgetary constraints, Tillman made the motion that
the next issue of b/ITE be published on web site only
with a note to membership asking who needs a paper copy. Howe seconded the
motion. Motion carried.
Bylaws: Proposed revisions discussed. Magnoni made the motion to approve the changes. Howe
seconded. Motion carried. Suggested changes will go out to membership for
approval at Annual Meeting.
Career Guidance: D. Smith-Cohen not in attendance. No
report submitted.
Discussion List: Tillman discussed need to create an
e-mailing list for all ITE members because not enough members were subscribed
to SLA-DITE.
Membership: L. Minch not in attendance. No
report submitted.
Professional
Development: S.
Piggott not in attendance. No report submitted. ITE wants to do two CE Courses
for
Public Relations: Position is still vacant.
Strategic Planning: All of the ITE members present for
this meeting participated in a 3 hour strategic planning session prior to
today’s board meeting. Jane Dysart and Rebecca Jones.
facilitated the session.
OLD BUSINESS:
Tillman discussed webcasting. Two programs were videotaped at Annual Meeting
in
NEW BUSINESS:
Communications Division is
talking again about merging with ITE. ITE is friendly toward the merger if that
decision is made.
Magnoni mentioned that all Divisions are
supposed to retain one year’s operating funds in reserve. Tillman moved that
the Division should establish a reserve fund of one year’s operating costs by
the year 2010. Katz seconded the motion. Motion carried.
Bleakley mentioned the need for a budget. A
discussion will be initiated on the SLA ITE Board mail list.
ADJOURNMENT:
There being no further
business, the meeting adjourned at 5:00 p.m.
Deborah Sharp, Secretary
January 2000
URL: http://units.sla.org/division/dite/minutes/bdmtg00.html
Last updated 7 June 2000
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