Information Technology Division

Special Libraries Association

Executive Board Meeting

Wednesday, June 8, 2005

Convention Center, Toronto, Canada

Attendance:

Georgia Higley, Past Chair

Holly Chong-Williams, Chair

Stacey Greenwell, Chair Elect

Mary-Frances Panettiere, Treasurer

Tom Clark, Secretary

James Manasco, 2006 Program Planner

Stephanie Wical, 2007 Program Planner

Kan Kin, Webmaster

Molly Dinneen, Membership and Awards Chair

Jill Sherman, Technical Services Chair

Libby Trudell, Communications Section Chair

Erma Dell'Aquila, Diversity Section Chair

Geeth Vijay-Rao

Ty Webb

Juliane Schneider

Call to Order

Meeting was called to order at 7:24 a.m. After Introductions, Agenda was moved and approved. Meeting minutes from June 5 Outgoing Board meeting were approved as amended.

Officer Reports

Chair: Holly

Chair-Elect: Stacey

Thanked everyone for a successful conference and looking forward.

Working w/James Manasco on Baltimore planning and thinking about 2007 program in Denver.

Past-Chair – Georgia

Thanked everyone. Will be looking at governing document to get them approved.

Secretary (Michael Kim not present; Tom Clark taking notes): No report

Treasurer: Mary-Frances

Handout. Dues are down. Nashville cost...Toronto projected around $33K (which is pretty expensive).

Question: where does the CE course income get reported? Currently it is under meeting income. Moving forward, it was recommended that the course and sponsorship income be broken out to show detail of where money came from.

IT bank account is currently in a money market fund earning .5 %. Moving into SLA's Pooled Fund would raise interest to 3% (current rate).

Motion was made to investigate the historical rate on SLA's Pool Fund and report back to the board electronically and a vote for approval will be taken by the board electronically.

Section Chair Reports

All interested Section Chairs will be getting together and developing a single survey which will be sent to Section members by October 31, 2005 and the results will be reported and discussed at the Leadership Conference in Houston (January 2006).

Communications: No Report

Government Information: No Report

Digital Content: No Report

Information Systems: No Report

Technical Services: No Report

Webmaster: Kan

Received email from East Coast resource manager asking about IT Division. This brings up question about where these types of question should be sent. The board is available for these questions, but it is ok for individuals with the knowledge of how the Division and Board works, to answer this question. Two recommendations were made: 1) follow up with individuals to see if they joined; and 2) copy membership chair on emails

Committee Chair Reports

2006 Program Planner: James

First IT board meeting will be Saturday night. Opening Keynote will be Sunday night at 6:30.

IDEAS

Technical Support Roundable and Web Development Roundtable.

One Open House (Saturday night) is being scuttled.

Mystery night will try to use a Poe theme

Other divisions have asked to sponsor the Dance Party, which will be a pirate theme.

Report from Division Cabinet and Joint Cabinet: No Report

Archives: No Report

Member Services: No Report

Diversity Leadership Development: No Report

Learning Communities: No Report

Newsletter: No Report

Public Relations: No Report

Webmaster: No Report

Discussion List: No Report

Old Business

Data Visualization is the target of the endowment fund. Ty checked into the costs of this and it looked like the costs would be prohibitive ($25K to 79K) given there is only $30K available from Fund in total.

The LISA committee has asked for a $1000 donation. Suggestion was made to commit only to one conference at a time. Also, this isn't a SLA related conference, so should IT donate outside SLA, or should we keep our sponsorships within SLA. Specifically, the question is to contribute to the Museum and Humanities Divisions' sponsorship of an international students' attending the SLA Annual conference. Membership Chair will investigate. Chair will respond to the LISA request.

Section and Committee chair descriptions and functions will be discussed at the Leadership Summit in Houston.

The Board meeting will be Saturday morning in Houston.

Chair and Chair elect will be looking at positions that need to be filled and be contacting those who have expressed interest.

Shawn Livingston is the new bITe editor.

New Business

Change in governance year was approved. Starting January 2007, Calendar and fiscal years will be the same.

Creation of blog section was approved and Catherine Lavallee-Welch.

Market piece for IT – Sponsorship level handout

Additional Sponsorship idea: Vendor help in designing marketing material and and getting logo space on material in return for this sponsorship.

Motion made for rest of the agenda to be distributed electronically and comments and discussion will be made via email.

Reminder that Winter Meeting (Leadership Summit) offers more time to discuss IT Division Business.

Discussion - none

Announcements - none

Adjournment

The meeting was adjourned at 8:38 a.m.

Respectfully submitted,

Tom Clark, Secretary (Proxy for Michael Kim)