Special Libraries Association

Food, Agriculture, and Nutrition Division

Executive Board Meeting

Wednesday, June 13, 2001

San Antonio, Texas

Present:

Anita Ezzo, Chair

Luti Salisbury, Chair-Elect

Carolyn Speakman, Past Chair

Linda Maddux, Bulletin Ad Manager, Past Treasurer

Mary Louise Pusch, Treasurer

Jean-Philippe Decraene, International Relations Chair

Pat Wilson, SLA-FAN Listserv Manager, Procedures Manual Chair

Anne Hurst, Membership Chair

Catherine Jeanjean, Membership Committee member

Stacey Lazarow, Public Relations Chair

Amy L. Paster, Archivist

Heather Moberly, Bulletin Editor

Pat Allen, Director

Kevin Adams, Director

Kara Pedersen, Vendor Relations Chair

Valerie Perry, Past Vendor Relations Chair

Sharon Fujitani, Secretary

Lil Mesner

DIALOG representative

Richard Weigen, President, Corporate Book Resources

I. Meeting called to order at 7:40 a.m.

II. Introductions – Chair Ezzo asked that we introduce ourselves. DIALOG sponsored this meeting and a representative was present and thanked. R. Weigen wished to make a donation.

III. Secretary’s Report: Sharon Fujitani – none

IV. Treasurer’s Report: Mary Louise Lose – none

V. Committee Reports

A. Newsletter (Heather Moberly) – see New Business

B. Bylaws (Dick Wallace) – not present

C. Awards (Carolyn Speakman) – none

D. Vendor Relations/Event Management (Kara Pedersen)

K. Pedersen and V. Perry visited the division’s sponsoring vendors to thank them for their support .

E. Archives (Amy Paster) – none

F. FAN Web Page (Susan Hocker) – not present

G. Membership/Directory Committee (Anne Hurst)

A. Hurst introduced committee member Catherine Jeanjean.

H. Public Relations Committee (Stacey Lazarow) – none

I. Procedures Manual (Pat Wilson)

P. Wilson reported that she, C. Speakman, and L. Salisbury will be working on revising the manual this year.

J. Strategic Planning (Maria Porta) – not present

K. International Relations (Jean-Philippe Decraene)

J. Decraene emphasized that the David Bender Fund, to which the Division contributed $1500.00, should be for international activities. K. Adams reported from a SLA meeting he attended that the Fund would go toward international activities.

VI. Old Business

A. FAN Logo (Stacey Lazarow) – none

B. Identifying FAN members not on listserv (Pat Wilson, Anne Hurst, Heather Moberly) Food for Thought will be delivered electronically beginning with the next issue. Print issues can be requested. Notification that FTP is available: It was suggested that listserv list of members be compared to the membership list. P. Wilson and L. Mesner will undertake this project.

C. FAN Scholarship Task Force

K. Adams, Chair; Committee Members: L. Mesner, L. Salisbury, V. Perry, H. Moberly. The Task Force has many issues to consider. They will be conducting their business primarily by email. The Task Force is to present their report at the Sunday Executive Board Meeting in Los Angeles.

VII. New Business

A. Nominating Committee – Chair Ezzo put forth three names for the 2001/2002 Nominating Committee: Linda Maddux, Dana Smith, and Alice Marksberry. The Board approved their appointment. The Chair is to be selected by the committee.

B. Food for Thought: Advertising Rates/Frequency (Heather Moberly, Linda Maddux)

1. Advertising Rates: H. Moberly reported that SLA says FAN is underselling its advertisements. The Board approved an increase in advertising rates. New rates: Full page $125/issue, $375/year; Half Page $75/issue, $225/year; Quarter Page $40/issue, $120/year.

2. Frequency: After some discussion, it was agreed that the frequency of Food for Thought will be 4 issues for one more year. If there is not enough copy for 4 issues, frequency will be reexamined.

3. The question of possibly reinstituting paid subscriptions was raised. To be a discussion item at the Los Angeles Sunday Executive Board meeting.

4. Columns: P. Allen asked about Columns and would like to see more. He has volunteered to contribute a column. K. Adams volunteered to contribute a column on Biotechnology Resources. H. Moberly indicated she would like to see Columns devoted to USAIN, FAO, NAL, AgNIC, and the Canadian Agricultural Library.

C. Committee Restructuring/Simplification – At Sunday’s Board meeting, the question was raised as to the continuation of the International Relations Committee. It was decided to continue the committee with the setting up of the David Bender International Fund and the acceptance of a SubSaharan chapter.

D. Procedures Manual Revisions – Chair Ezzo made the following suggestions for changes to the committee (P. Wilson, C. Speakman, L. Salisbury) –reflect name change of Outreach Committee, membership duties of Chair-elect should be assumed by the Membership Committee.

E. Los Angeles Conference Programming (Anita Ezzo)

1. Programs being worked on are: Food Marketing (A&M lead, FAN); Dietary Supplements (FAN lead, B&LS); Organics (FAN, Margaret Merrill organizer).

2. P. Allen raised the question of Contributed Papers session. Discussion but no decision made.

3. Suggested program: Food Resources Websites.

4. Time slots for Programs - Since conference attendees at Los Angeles will need to be bused to the convention center, the number of programming slots will most probably change.

5. Chair Ezzo would like ideas for the FAN Luncheon and possible FAN field trips.

F. Membership Recruitment/Retention/Mentoring

1. Retention: SLA asked non-renewing members why they chose not to renew-no communication from division, no welcome for new members. Problem-lack of membership reports to Division’s membership chair. Past Chair received no notification of new members.

2. Recruitment: FAN brochure done by L. Salisbury and the Public Relations Committee is available on the web. Suggestion-print brochure on demand. 20% of SLA members do not select a division. The DIALOG representative with membership experience in SLA and ALA made the following suggestions: devise a way to attract the non-declared members, mentoring, and contact non-renewals.

3. A. Hurst reported the membership report from SLA indicated that FAN has no adds and no drops.

4. New members and Mentoring: A. Paster reported that USAIN will be working with ALA’s Science and Technology Section on mentoring. Suggestions that new members should be listed in newsletter. Names of new members should be posted to the Executive Board List.

5. P. Allen will analyze the data and compile a report on FAN membership.

6. FAN Biennial Membership Survey: 2001 survey minimal response. Suggestions from discussion included the need to review the questions, how the survey is distributed, and use of random sampling. L. Salisbury will coordinate the 2003 survey.

G. Other – New officers will be receiving unit officer acknowledgement forms to sign. L. Maddux reminded board to send in their Annual Report on time.

VIII. Meeting adjourned at 9:52 a.m.

Respectfully submitted

Sharon Fujitani, Secretary