Procedures Manual: President-Elect

Current President-Elect

Position Description

The President-Elect is responsible for learning about the operation of the Chapter. This allows a smooth transition so that the Chapter will continue to operate efficiently and in accordance with the Chapter's governing document, practices and procedures when the President-Elect takes office as President.

The President-Elect assists the President and, with the President, represents the Chapter at Chapter Cabinet meetings. In the event of absence or withdrawal of the President, the President-Elect assumes all duties and obligations of the President.

The office of President-Elect may be held by any Chapter member in good standing; preferably one who has held a previous Chapter executive or committee office and who is familiar with the recent history and activities of the Association and of the Western Canada Chapter. Candidates must be highly motivated and be in a position that will permit them to assume the responsibilities of Chapter President and Past President in succeeding years.

Term

The office of President-Elect is the first year of a three year commitment to the Chapter offices of President-Elect, President, and Past-President.
The President-Elect assumes office at the close of the annual Association business meeting, or if no meeting is held, on July 1.

Important Dates

	Works With	Activities
Jan	President	SLA Leadership Summit, Chapter Cabinet Meeting
Feb		Submit article on Leadership Summit to Wired West
Mar-Apr	President, Treasurer	Review governing document, practices manual, strategic plan (if necessary)
June	President	SLA Annual Meeting, Chapter Cabinet, Conference
July	Regional directors and virtual program chair	Coordinates program planning meeting
Jul-Aug	President, Treasurer	Prepare Chapter Budget
October		Appoint chairs for following Term

Duties

Communications/Knowledge Management

Immediately send copies of all correspondence which binds, or may bind, SLA or the Chapter to the Secretary.
Submit activity reports to all members of the Chapter Board prior to Board meetings
Present an annual report summarizing activities to Chapter Board and President prior to Chapter annual business meeting
Work with the President to report to Chapter members about key events, changes, plans, etc. as discussed at these meetings.
Contribute to Wired West at least one article reviewing Leadership Summit experience
On assuming the office of President, transfer all pertinent records to the incoming Chapter President-Elect within 20 days of the annual conference.
As the new Chapter President, make sure all incoming Chapter Officers have received their files.

Chapter and Association Meetings

Attend all Board meetings in person or by teleconference
Serve on Chapter Executive Board as a voting member
Contribute to discussions
Attend the same meetings as the Chapter President. These are detailed under the Chapter President's responsibilities, Section II.B.3. of these Practices, and include the SLA Annual Meeting, Leadership Summit, and open SLA Board of Directors meetings.
Where feasible, audit committee meetings in order to better understand how the Chapter works
Leadership
Perform any duties as required for operation of the Chapter at the request of the President.
Undertake special assignments as requested by the President
Participate on special committees such as strategic planning, and practices review

Learn about the Chapter and the Association

Read the Chapter’s Governing Document and Practices Manual to become familiar with the duties of all Chapter officers.
Take every opportunity to become acquainted with other members of the Chapter Cabinet, especially the Presidents-Elect of other Chapters, in order to become established in the informal communications network that exists among Chapter officers.
Attend as many Chapter events as possible.
Become familiar with Chapter policy as established in the past so that continuity of policy will be provided. Evaluate activities or suggest changes.

Appointment and Recruitment

Recruit Advisory Board members (committee chairs) to serve during presidency. Begin recruiting during your term, appointing all officers by the chapter’s annual business meeting in November.
Inform committee chairs that there are training sessions at the Annual Conference and Leadership Development Institute for positions such as Bulletin Editor, Public Relations, Webmaster, Fund Development and Membership.

Reporting

The President-Elect is not required to complete any reports other than those required of Board Members. As President, the first duty will be submitting the roster of Chapter Board Members to SLA Headquarters.

Expenses

Submit to the Treasurer requests for reimbursement of out-of-pocket expenditures with receipts and brief statements concerning the nature of the expenditures. Typical expenses of the President-Elect include incidental expenses, especially those incurred when acting for the Chapter President.

Major expenses include travel to the SLA Leadership Summit where the employer does not cover those expenses. Advise the President and Treasurer prior to incurring these expenses. The Chapter budgets for travel costs up to $1500 for the President to attend either the January Leadership Summit or the June annual conference annually, and $1500 for the President-Elect.

Last updated July 9, 2007 16:29
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