| Leadership > Minutes > 2005-6 >February
February 8, 2006 SLA WCC Board Meeting Minutes
8:30 a.m. PST
Vancouver board members at BC Securities Commission
Others in attendance by teleconference
Call to order: by President Christina Zeller in Vancouver at 8:30 PST
Attendance in Vancouver:
Christina Zeller, Robyn McDowell, Richard Matiachuk, Jenny Fry, Susannah Tredwell, Debbie Schachter, Deborah Copeman, Keith Low
Attending by teleconference:
Barbara Storms, Deborah Hutchison, Susan McConkey, Elva Simundsson
Regrets:
Susanne Barker, Diane Walker, Marjorie Munroe, Frances Main, Peggy Neal, Sandra Wong, Derrick Grasby, Karol Sinats, Suzanne Nykoluk, Tanya Evancio
Approval of minutes of board meeting of November 30, 2005
Motion to accept Board Meeting minutes by Susannah Tredwell, seconded by Debbie Schachter, passed unanimously.
Approval of Agenda: Accepted as provided.
(Please see Appendix 1 for a compilation of Board reports submitted for this meeting.)
BUSINESS FOR DISCUSSION
President’s Report:
- Leadership Institute: Christina has written a summary in Wired West for February 15 issue
- Regional conference financials/liability: The executive is responsible for approx. $19,000 if the conference is cancelled. PNW and Oregon chapters are not able to cover their portion of the financial liability and so HQ has suggested that they should not spend their allotment until after registration. We have sufficient funds in our account to cover our third.
Secretary's Report:
Nothing to report
Treasurer's Report and Budget — Debbie Schachter
If anyone has any concerns, please contact Debbie.
Regional Conference Chair's report — Sandra Wong (as reported by Christina)
The Conference website is being hosted by the WCC and Susannah Tredwell is the webmaster. The call for proposals will go out as soon as the website is up and running. Bob Boiko has been confirmed as the keynote speaker. The joint conference steering committee is working on securing funding.
Unfinished Business
- Recommended Practices (Christina, Keith Low, Tanya Evancio) : Three positions are still pending: Secretary, Archives and PR Chair. Christina and Keith will review and circulate back to everyone for comment.
- Canadian reception in Baltimore - volunteers? (Christina Zeller) : Susan McConkey, Keith Low and Susanne McBeath have volunteered, and Debbie Schachter will assist with food planning. There will be no charge for the room. Micromedia has pulled their sponsorship of this event and Christina will talk to other chapters regarding funding for future receptions. We will seek other sponsors, and scale back event if necessary.
- Online event registration (Deborah Hutchison): Deborah will send a brief report to begin an email discussion of the three options available.
- Advertising policy for Wired West (Frances Main): The advertising committee will review the proposed policy in order to address the issue of how to incorporate requests to reach our members to promote specific products.
New Business
- Nominations/board slate for 2006/2007: Chairs required include: Fund Development; Public Relations, Discussion List and Archives and Christina will be appointing new ones. Christina will send an email regarding the vacating Directors positions. Claudette will strike the nominations committee. A discussion list notice will be sent out for President Elect.
- Funding for president/president-elect travel for new fiscal year: Christina and Keith will discuss the issue of funding the attendance of both the president and the president elect at the Leadership Summit, versus funding the president to attend the Summit and the annual conference.
- There will be no change in the student scholarship award for this year. This summer, the fund development chair will look into securing funding for: a student to attend the annual conference as part of the scholarship award, and for a nominated member to attend Northern Exposure.
- 2 AGMs: One AGM will be held in December or late November. Instead of holding an AGM in May, we will hold electronic votes in April or May, combined with a regular board meeting.
Motion to adjourn: by Jenny Fry, at 9:40am PST.
Appendix 1 — SLA Western Canada Chapter Board reports
Submitted for February 8, 2006 board meeting
Chapter President – Christina Zeller
Chapter President-Elect – not yet filled
Past President – Keith Low
Treasurer – Debbie Schachter
Secretary – Robyn McDowell
Communications Director – Susannah Tredwell
Manitoba Director – Elva Simundsson
Saskatchewan Director – Susan McConkey
Alberta (Calgary) Director – Marjorie Munroe
Alberta (Edmonton) Director – Barbara Storms
BC (Vancouver) Director – Deborah Hutchison
BC (Victoria) – Karol Sinats and Susanne Barker (co-directors)
Archives Chair – Tanya Evancio
Bulletin Editor – Frances Main
Discussion List Chair – Diane Walker
Employment Chair – Richard Matiachuk
Fund Development Chair – Deborah Copeman
Membership Chair – Peggy Neal
Public Relations Chair – Derrick Grasby
Student Liaison – Jenny Fry
Virtual Programs Chair – Suzanne Nykoluk
PRESIDENT'S REPORT: Christina Zeller
Liaison activities with SLA leaders and HQ
- attended Leadership summit and chapter cabinet meetings in Houston, TX
- discussion financial and legal obligations of boards for joint chapter activities with SLA CFO
- attended virtual meetings of joint conference steering committee, provided feedback on communication, call for proposals, branding, slogan, finances
- provided information about SLA WCC activities to CM Pros leaders in Vancouver
- provided chapter highlights to Patricia Cia, chapter cabinet chair, for SLA Leadership Summit report
- contacted Jill Calabria about membership list problems (no response)
Programs
- worked with Deb Hutchison to coordinate Vancouver December holiday party and January background research programs
- discussed costs/budgeting for Vancouver Terminal City events, upcoming past president's forum with Deb Hutchison; recruited a speaker
Finance
- signed cheques as needed
- discussed auditor/financial statements with Debbie Schachter for Feb 15 submission of financial statements
Sponsorship
- discussed sponsor needs for SLA WCC and joint conference with Deborah Copeman
- met with Thomson Scientific about pharmaceutical industry in BC by teleconference. Contacted Vancouver members with Deborah Copeman, provided their information to Thomson contact so they can learn about market.
- provided information about members and sponsorship to Canada Newswire at their request, following event in December
Communications
- forwarded newsletter notices to Frances Main weekly on Fridays
- forwarded information about student scholarships from SLA to UBC SLAIS chapter
- discussed potential SLA WCC visit/communication from SLA president-elect candidate Stephen Abram, passed on his decision to write article for February Wired West to Frances Main
- arranged for Barb Storms to interview SLA scholarship candidate on my behalf in Edmonton; passed on interview materials
- consolidated Recommended Practices revisions in preparation for review by committee and publishing on website
- prepared President Elect advertisement, circulated to Keith and Tanya. Contacted past presidents to add names. Sent posting to Susannah Tredwell for website.
- circulated term information to board to determine nomination needs for May AGM
- contacted Claudette Cloutier to initiate Nominations Committee
- discussed joint conference website needs with Susannah Tredwell
PAST PRESIDENT: Keith Low
- Corresponded with President about (a) number of registrants at previous summer conference Canadian receptions; and (b) recruitment ad for President-elect
- Attended the Jan. 17 "Better background research" program
TREASURER: Debbie Schachter
- Deposited cheques from Chapter events
- Generated cheques and paid submitted invoices
- Attended the December Holiday event in Vancouver
SECRETARY: Robyn McDowell
- Compiled reports for the minutes of the November 30th meeting.
- Attended the December Holiday event in Vancouver
COMMUNICATIONS DIRECTOR: Susannah Tredwell
- Added upcoming events to website.
- Updated board contact information on website.
- Made various other changes to website as required.
- Wrote Communications Director's column for Wired West.
- Put up the website for the upcoming NorthWest Regional Conference.
MANITOBA DIRECTOR: Elva Simundsson
- Informed members of SLA Virtual Seminars and passed the details members on request.
- Surveyed members on SLA Virtual Seminars preferences
- Surveyed members on group viewing of SLA Virtual Seminars. There was not enough interest shown by members so the sessions were not planned for January or February.
- Had preliminary discussions with CASLIS Manitoba about co-hosting other sessions in March and/or April
SASKATCHEWAN DIRECTOR: Susan McConkey
- Communicated with SLA WCC SK members regarding Jan 2006 Virtual Seminars survey
- Answered queries about desk top access to virtual seminar
- Hosted Beyond the Basics of Search Engines Virtual Seminar as a brown bag session in Saskatoon - Feb 6,2006
ALBERTA (CALGARY) DIRECTOR: Marjorie Munroe
- Reviewed Virtual Seminars with programming committee and submitted response to Suzanne.
- Presented January luncheon seminar: "The Entrepreneurial Information Manager -- or Be Your Own Boss"
- Negotiated with Robert Tiessen for March luncheon presentation on electronic copyright
ALBERTA (EDMONTON) DIRECTOR: Barb Storms
- Interviewed an Edmonton SLA Scholarship candidate on behalf of SLA WCC President and provided feedback to SLA Headquarters
- Polled Edmonton-area members regarding preferences for Jan-Mar virtual replays; provided input to Virtual Programs Chair
- Made arrangements for Replay Session being held on Feb 9th; provided instructions to those requesting desktop access
- Served on the Wired West Advertising Policy Committee
BC (VANCOUVER) DIRECTOR: Deborah Hutchison
BC (VICTORIA) DIRECTOR: Karol Sinats and Susanne Barker (co-directors)
ARCHIVES CHAIR: Tanya Evancio
BULLETIN EDITOR: Frances Main
- Led the Wired West Advertising Policy Committee's investigations. I will be sending a separate document outlining the steps Deborah, Barb and I took and our recommendations.
- Solicited and gathered material for the February 15th issue of Wired West.
DISCUSSION LIST CHAIR: Diane Walker
- There are currently 466 SLA WCC Discussion List recipients. During this period, I have circulated two messages from SLA Headquarters to the list.
- Discussion List problems -- There have been some "technical difficulties" during this period, which I have contacted SLA headquarters about. In one instance they were reasonably responsive; in the other, I still havenŐt received a reply regarding a solution to the problem which I sent four messages about. Has anyone else had any problems regarding responses to inquiry e-mails sent to SLA headquarters?
- Presentation to class on SLA -- I will be making a presentation on the benefits of SLA membership to the Library Technician class at Langara College in early March. Could whoever handles the chapter brochures please contact me (dwalker@cucbc.com) about getting a supply to take along?
EMPLOYMENT CHAIR: Richard Matiachuk
- I have sent out weekly dispatches with a total of 166 job postings between December 1, 2005 and February 2, 2006.
SLA- Employment Dispatch Stats
December 1, 2005 to February 2, 2006
| | Date | Canada | US | Int
| | Dec 01, 2005 | 16 | 4
| | Dec 08, 2005 | 10 | 3
| | Dec 16, 2005 | 18 | 6
| | January 5, 2006 | 15 | 5 | 2
| | January 12, 2006 | 17 | 2
| | January 19, 2006 | 9 | 7 | 1
| | January 26, 2005 | 21 | 4 | 1
| | February 2, 2006 | 20 | 3 | 2
| | Cumulative Total | 126 | 34 | 6
| | average / week | 16 | 4 | 1
|
FUND DEVELOPMENT CHAIR: Deborah Copeman
- drafted thank you letters for Andornot and LexisNexis
- participated in conference call with Christina Zeller and Thomson Scientific representatives regarding putting them in contact with local librarians in pharma sector; contacted local librarians to put them in touch
- contacted VALL, BCLA and SLA-Toronto gathering info on advertising policies
- contacted several vendors attempting to secure a sponsor for the Past Presidents' Forum, Feb 16 in Vancouver
- sent sponsorship web page updates to Susannah Tredwell
- sent cost estimates to Micromedia ProQuest contacts,
- continuing to attempt to secure sponsorship for Canadian reception at SLA Conference
- kept potential sponsors IHS Canada and Thomson Scientific informed about upcoming events
- contacted Andornot and Micromedia ProQuest to solicit Vendor News submissions for February issue of Wired West
MEMBERSHIP CHAIR: Peggy Neal
11 new members
- 53 members expiring before the end of February.
- I will be following-up with these 53 members to find out whether they renewed before sending out renewal letters.
- Submitted a renewal reminder in Wired West.
PUBLIC RELATIONS CHAIR: Derrick Grasby
STUDENT LIAISON: Jenny Fry
- Emailed SLA@SLAIS co-president Frederic Murray for update on upcoming SLA@SLAIS events
- Met with SLA@SLAIS co-president Andrea Freeman and gave her some raffle prizes for upcoming SLA@SLAIS events
VIRTUAL PROGRAMS CHAIR: Suzanne Nykoluk
- surveyed the regional directors for the 2006 first qtr. program sessions available.
- compiled/reviewed survey responses and set the initial three program schedule
- communication with SLA regarding future programs schedule
- purchased one replay license and forwarded instructions to the regional directors
- responded to member's program inquiries and forwarded replay access (2 members)
Regional Conference Chair: Sandra Wong
- Minutes from the last Steering Committee Meeting and other docs are here: http://www.sla.org/chapter/cwcn/conference/2006/
- Name of the conference is: Content Management - Converging Information, People and Technology
- Website and call for papers are in development and we hope to have both announced shortly.
- 1 PNW member had to resign and we welcome Olga Shargorodska from PNW as her replacement.
Last updated
February 20, 2006 21:08
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