Board Meeting Minutes, June 19, 2002

Present: Cheri Rauser, Christina Zeller, Darren Hamilton, Debbie Millward, Debbie Schachter, Diane Walker, Joleen Wright, Marissa Poratto Cleghorn, Patricia Cia, Tracey CarmichaelAttending by teleconference: Claudette Cloutier, Debbie Hunter, Gael Blackhall, Kim Nayyer, Lorraine Bedet, Maria Swarbrick, Shu Huang, Susanne Barker

Absent: Amber Lannon, Carol Saxon, Carol Shepstone, Susannah Tredwell

Call to order: by President Gael Blackhall in Calgary at 10:06 a.m. M.D.T.

Agenda Revisions: None

Approval of minutes:
Approval of minutes of May 30, 2002 Board meeting:
Motion to accept by Christina Zeller; seconded by Patricia Cia; Approved.

Business for Discussion

Transition plans

All new Board members have contacted their predecessors and are in the process of reviewing duties and planning for the upcoming year. Gael congratulated everyone on the smooth transition process.

It was noted that there have been some changes in contact information requiring updating of the Chapter Board website listings. Diane will summarize contact information changes and e-mail the new information out to all, as needed.

SLA virtual programs discussion:

SLA virtual programs have been scheduled for September 25, October 30 and December 4, 2002. The point was made that the earlier the notification about upcoming SLA virtual programming, the better, particularly since it impacts programming that may be scheduled locally.

Fund development:

Debbie Schachter will contact each local Director regarding the possibility of sponsorships for local events. Little has been done in this area for the last few years. It is the WCC's turn to sponsor the Canadian reception at the 2003 SLA conference to be held in New York, so work will need to begin on that project also.

Announcements:

The upcoming issue of Wired West - Susannah requests submissions for the Summer issue. Various people will report on sessions at the SLA conference in Los Angeles. The idea of a "scribe" being appointed to report on all manner of SLA events was discussed; no action was taken.

Membership survey

Marissa reported that the SLA WCC Membership Survey has been completed. Some technical issues regarding distribution are being worked on. The survey will probably be distributed sometime this fall.

Two 2002 objectives from each Board member:

Gael requests that each member of the Board write down two objectives for their position for the year, and have them available for the September board meeting.

Directors brainstorming opportunity:

Local directors need to work toward developing an events budget for their locale, to help with their own planning, and to assist the Treasurer in establishing a reasonable budget for the chapter. Darren suggested that he would be willing to develop a programs budget worksheet for local directors to use in planning, and Patricia offered to distribute a budget planning document.

Discussion centered around the need for:

an opportunity to share ideas about possible events
coordination of local events with other library community organizations
better communication with SLA headquarters regarding virtual events

To facilitate a wider discussion of these issues and other areas of concern, it was suggested that an e-mail forum occur on June 26 and 27. The group participating in the forum could then decide if a follow-up conference call would be helpful. Directors should work toward developing an events budget for July 15 submission.

Next meeting

The next meeting will be on Wednesday, September 18, beginning at 9:00 a.m. P.D.T., 10:00 a.m M.D.T., 11:00 a.m. C.D.T. After discussion, it was decided to continue with teleconference meetings, rather than changing to a virtual meeting. Gael plans to have each meeting take not more than one hour.

Motion to Adjourn

Motion to adjourn: at 11:00 a.m. M.D.T.

Last updated April 1, 2004 17:04
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