of the Texas Chapter,
Special Libraries Association
ISSN 0739-4950
|
|
Volume 52 : 2 |
|
|
||
|
A quarterly publication of the Texas Chapter, Special Libraries Association ISSN 0739-4950 |
|
|
 Figure 1 |
Quality
Don't be afraid to ask the big names to speak. We tapped both AIIP and SLA members for our speakers. Since the meeting was jointly sponsored, most of the speakers asked only to be reimbursed for travel expenses. This was a big saving since many of the nationally known speakers usually receive sizable honoraria. The meeting had a larger attendance than any other recent meetings because of the quality and variety of the speakers we had on the agenda. Many attendees expressed delight with the sessions and mentioned that these were topics with good "take home" value.
Marketing
The quality of this program and its general usefulness demanded that the opportunity to attend should be extended to all the information professionals in the state. As with the "Blair Witch Project", you can generate a lot of interest inexpensively by using electronic communication media. Announcement of the meeting was made available through newsletters, electronic discussion lists and our own web site. A professional looking brochure was mailed only to SLA and AIIP members. We identified several major organizations to target: SLA, AIIP, TLA, Association of Law Librarians, Medical Libraries Association and NETLS. Although SLA did comprise the majority of attendees, we had many other information professionals represented. [Figure 1] We also found that most of our attendees worked within a 50 mile radius of the conference site. [Figure 2] Therefore, selecting a site with a concentration of your target market is critical to good attendance.
Location
If you anticipate a lengthy meeting (1 day or more) or one that requires a significant amount of space (multiple meeting rooms, a registration area, and somewhere to eat a meal) you should book your meeting site a minimum of 6 months in advance. This gives you the ability to choose your site. Waiting longer often means that instead of obtaining the best location for the meeting, you will be forced to settle for whatever is available.
 Figure 2 |
Vendors/Sponsors
There are certain information companies that have long supported SLA, its members and their activities. We are always glad to see them at meetings and are eager to learn of their new products. On the other hand, don't forget the newer companies or those who have never before exhibited. Some of them have been trying to find a way to more effectively market to us and are delighted to take advantage of such an opportunity. Even companies without a local rep will come to a meeting if anticipated attendance is large enough. When contacting potential vendors or sponsors, make certain they have complete information on the content of the meeting, who will be attending, how many will be attending, and even how many other vendors will be present. These facts are helpful to them in obtaining approval to spend their marketing dollars. Planning ahead is important to the vendors, too. Many have established their travel schedules and budgets at least six months ahead. Although they want advance notice, many will still delay making a final commitment until the last minute. Assign someone to follow up with them. Sometimes they "lost" the invitation to exhibit or they may not have taken careful note of the date. In some cases the vendor representative has changed and the notice doesn't find its way to the proper desk. So following up is critical. Try to place the vendors in the same area with your food break. This funnels all your attendees past the vendors, making the vendors very happy. The vendor room at "Taming Technology" was always busy. And don't forget your manners. When a vendor or sponsor does agree to attend, send an official confirmation—in writing. After the meeting, send a thank you letter expressing your appreciation for their support. This is not only good manners, but it is also required by SLA policy!
Assistance
Don't think that you can do this all by yourself. You can't. If you don't get enough volunteers in a general plea, divide the work into small, manageable tasks and personally ask people with the appropriate skills to assist you. Many of your members will be willing to accept a job that is well defined and finite. It is especially important to have two or three people—depending on the size and complexity of the meeting—to be available during the meeting to take care of unforeseen circumstances and to "fight fires." If you are in charge of the meeting, you may be one of those people, but you should have no other assigned duties. Don't plan to sit at the registration table, for example. It does not give you enough flexibility.
Negotiate
Everything is negotiable. The kitchen can provide many more options than you see on those printed menus they give you. If they don't have a vegetarian selection, ask for it. No box lunches? Ask if that is possible. Don't like the dessert with the dinner you have selected? Ask what else is available. Are drinks provided with the dinner? Will they comp you the small meeting room you need if you order food? (Be careful of this, however. Sometimes it is less expensive to pay for the room and the soft drinks you consume.)
The Final Word
Planning a meeting, whether on a local level or on a grander scale, should be a piece of cake for librarians. We have fully developed organization skills. We have learned to cooperate with others to maximize resources. We already have contacts with all those vendors who call us on a regular basis. And our negotiation skills are finely honed from budget cycles, vendor talks, and dealing with facilities, IT, or Human Relations. The next time you are asked to put together a meeting, you can accept with confidence.
µµµ
Spring Meeting 2000 & Annual Business Meeting,
Monday April 17, 2000
The highlight of the spring meeting will be a special tour of the George Bush Presidential Library and Museum, sponsored by OneSource. Tour participants have two options for travel to the Bush Library in College Station: (1) meet the group at the Library entrance at 9:45 AM on April 17 or (2) meet at 7:30 AM in the parking lot of Highland Mall, Austin, and travel by chartered motorcoach to College Station arriving at approximately 9:45 AM. The drive to College Station is potentially a beautiful sight in April with highways a-bloom in bluebonnets!
The special inside tour of the Presidential Library/Archives will be conducted by Warren Fitch, Archivist. We'll see behind the scenes into processing and handling of the presidential papers, areas that are ordinarily off-limits to tours.
During lunch at a nearby restaurant, we will conduct the chapter's Annual Business Meeting and the newly-elected officers for the 2000-01 chapter year will be presented to the membership at large.
The afternoon will continue with a tour of the Presidential Museum, containing gifts of state received by Pres. and Mrs. Bush and many interesting displays of events that occurred during those White House years. At the end of this tour, about 3:45 PM, the chartered bus will depart for Austin, arriving at Highland Mall at about 6 PM.
The cost for this meeting will be $15 for members (early rate), payable in advance, to help cover the cost of travel and tickets for the Museum tour. In addition, attendees will purchase their own lunches at the restaurant.
The bus will carry 49 people. If space is available after the early registration deadline, we may have room for spouses or guests at a charge of $20 each.
For more information about the Bush Presidential Library see http://www.csdl.tamu.edu/bushlib/.
For travel directions to Highland Mall in Austin (TX) see http://www.therousecompany.com/operation/travelmarketing/highland.html.
For questions about the tour contact: Dell Johnson at dell.johnson@sematech.org or 512-356-7626.
Link to an online registration form, or see your printed edition of The Lone Star Librarian for a paper copy.
µµµ
Texas Chapter Member Survey
By Carolyn Ernst & Chris Dobson, Survey Committee
How many times have you said, "Well, the Texas Chapter ought to..."? Now is your chance to make your opinions heard and to help determine what programs the Chapter will emphasize in the future. You will soon be receiving the Y2K membership survey.
The Texas Chapter has used our 1996 membership survey extensively in establishing our current strategic plan, goals, and tactics. Four years, however, is a long time in this age of rapidly changing technological and business environments. Your needs and your expectations of what the chapter should provide to its members have undoubtedly changed during that time. If you are new to the Chapter, we want your ideas too. Therefore, we are sending out a new member survey to determine where the Chapter is and where it should be headed.
We know you are busy. We will keep the survey as short, focused, and as simple to complete as possible. Look for it soon in your U.S. Postal Service mailbox. By completing the survey and sending it back on time you will help decide the direction of the Chapter for the next five years.
Don't be singing the same old "ought to" lament next year. Tell us what you want now.
µµµ
TXSLA.ORG Member Directory
By Marie Bloechle, Chapter Webmaster
|
The Texas Chapter site "Members Only" area is now open. It includes a chapter member directory that can be searched by first name, last name, company name, city, division or caucus membership, and a multitude of other data points. To enter the members only area, click on the "Members Only" icon on the homepage and then click on the hypertext link on that page. You will be presented with a GateKeeper "Password Required" window. Type in the word [censored] (lower case with no spaces) and hit enter. The password will change periodically for security reasons, so be sure to scan future issues of The Lone Star Librarian, or write to the webmaster at webmaster@argiope.com for updates.
|
 Visit SLA's Texas Chapter online at www.txsla.org |
November Board and Officer Reports
First VP Report
Dell Johnson, SEMATECH
Summer Planning Meeting July 1999
As acting First VP last spring, I set up the 99 summer planning meeting in San Antonio at the Menger Hotel. As First VP for 99-00, I attended the chapter summer planning meeting on July 31 and presided over a few of the meeting segments. The Board and Advisory Council discussed plans for the upcoming year in addition to doing some preliminary planning for the year 2001, when Texas Chapter will host the SLA Annual Conference in San Antonio. The directors and committees were encouraged to meet as small groups, either at the close of the Board meeting or at a later time of their own choosing.
Fall Board Meeting Nov 1999
To be held in conjunction with the Texas Information Professionals Workshop Nov 11-12 in Dallas. Chris Dobson kindly arranged free space for our meeting in the conference hotel and also arranged refreshments from the hotel caterers.
Upcoming Activities
SLA Winter Leadership Training Conference, St. Louis
In Jan 2000 all Chapter Presidents, Division chairs and Elects are expected to attend the Winter Training Conference. I have made tentative steps in this direction, but nothing is finalized yet.
Spring 2000 — Chapter Business Meeting Planning
The bylaws require that the chapter hold its annual business meeting after the election of officers. The election typically takes place in the spring of each year, with the officers being installed in conjunction with closing dates of the SLA annual conference. Previously the Board had agreed not to hold a spring meeting this year so as not to conflict with the SW Regional Conference. The plan was proposed to hold the annual business meeting in conjunction with that regional conference. However since that conference is being held in San Diego, we feel that it is unrealistic to expect that the membership would be able to travel to San Diego to attend the business meeting. . We probably would not be able to schedule an educational workshop or special program at this late date. Therefore, I am looking at options for a spring meeting that could include the business meeting and perhaps a tour of some interesting libraries I believe that this could possibly be held in tandem with a local planning group meeting, perhaps in the central Texas region, to facilitate travel by the general membership.
SLA Annual Conference 2000 — Texas Chapter Open House
Plans are under way for the annual Texas Chapter Open House at SLA Annual conference in Philadelphia. The description of the event has been submitted to SLA to be included in the conference program. A room has been requested and soon the hotel will be requesting the catering orders. Sponsors will be sought from among our wonderful partner / vendors. Door prizes and decorations will be planned at a later date.
Second VP/VP Elect Report
Ann Griffith and Ernestine Chipman, Ernst & Young
- Ernestine edited the September issue of the Lone Star Librarian/LSL : her first issue.
- We are acting as the newsletter's Advertising Managers as that position has been vacant many months.
- We will be providing the Membership Chair with about 50 copies of the LSL per issue for new member packages.
- The September issues advertising revenues were $484.
- New advertising revenues are $560.
- September issue total invoice costs were $925.63.
- 2nd VP assisted with the promotion for the Chapter Fall Meeting and provided some input into the development of the brochure that Marie Bloechle produced.
Diversity Liaison Report
Irene Cordova
Letters, phone calls and faxes were sent to Dr. April Bohannan of TWU, Ms. Corine Hill, President of Reforma Rio Trinidad, and Dr. Herman Tottem, School of Library Science at the University of North Texas. Also I spoke with several teachers who are going back to school to become librarians regarding the benefits of participation in the Special Librarians scholarships and conferences and how one grows professionally in leadership.
Although there was only one teacher interested in applying for the scholarship, she could not qualify. The form indicated the candidate must have 2-5 years of professional library information experience and must be a member of SLA for at least 2 years. This particular individual did not meet both qualifications. I encouraged her to submit her application anyway and it is up to the SLA Committee to decide. As I understand, there were not enough applicants last year and maybe the qualifications need to be reviewed.
In my letter, I informed the professors that I would be willing to attend the students' Library Chapter meeting to talk about opportunities within SLA. I only received one invitation for the November meeting of Reforma Rio Trinidad in Dallas.
Employment Committee Report
Peggy Martin
1. The web site has been extremely active. Listings for over 25 jobs have been posted since August 1.
2. Several job postings were removed before the requisite 60 days due to being filled so quickly.
3. The chair plans to contact several corporate librarians to encourage posting of positions to our site.
4. The webmaster usually posts jobs within 24 hours. Our clients are impressed with our speed.
5. Position openings were made available at the October meeting where the topic was "What to Do When the Rug Is Pulled Out From Under You". Several copies were taken by attendees.
6. Copies of job openings were provided at the Texas Information Professionals Conference November 12.
Membership Chair Report
Joyce Chesher
1. Thirty-seven new members have been sent a welcome to the Texas Chapter letter since August of this year.
2. Have received 60 rolodex cards with the website address to add to new member packets.
3. Contacted one vendor to see about "sponsoring" actual folders to send to new members; no response as of this time.
4. National SLA office sent information of "lapsed" members to see if the local Planning Groups can interest these members in becoming active again. At this time, planning to send letters requesting these lapsed members to participate in their local activities. Will also contact the LPG's and see if they can contact these former members.
Networking Chair Report
Marie Bloechle
1. Per the motion passed at the summer Board meeting (not recorded in the minutes), alternative hosting for the Texas Chapter site was researched by the Webmaster and Mindspring was picked. A new domain name was selected by the Board and Advisory Council Chairs to be www.txsla.org. The site was re-opened on the Mindspring host on August 16th, 1999. Domain name registration (for a 2-year period) cost $70. Monthly billing is $29.95. Total FY 1999-2000 cost will be $429.40, with year 2 being only $359.40.
2. The Texas Chapter directory was put into a password-protected members only section with a CGI search window in the beginning of October and the Board & Advisory Council members were asked to test the interface. After some good feedback and "tweaking" of the interface, the link to the "Members Only" section was opened beginning of November (this had to be concurrent with the publication of the September issue of the Lone Star Librarian, so that the password would be disseminated to the Chapter membership.)
3. Sponsorship is encouraged by SLA headquarters. Betsy Blume is SLA's Director of Fund Development and she is quite willing to work with the Texas Chapter regarding sponsorships; she may be contacted at betsy@sla.org or 202-939-3631. SLA provided a couple of documents on sponsorship that I will forward separately. The Board and Advisory Council members need to develop a list of opportunities for vendor sponsorship, what their value is and what the benefits for the vendor are.
4. Progress in putting the out-of-date edition of the Texas Chapter procedures manual has been slow, but will be diligently pursued in the next quarter.
5. Sixty Rolodex cards with the new Texas Chapter site URL and the image of a computer were provided to the Membership Committee for stuffing into new member packets.
Consultation Chair Report
Sara Davis
The Consultation Chair received one request for a consultation during the last quarter. The request was from the Houston area and was handled over the phone. The person requesting help was looking for information on how to "put a library in order and prepare it for growth in the future". After discussion, it was decided by the person requesting help that since there was no "off the shelf, perfect for our situation" product, that the company would devise something itself for their own use.
Treasurer's Report
Carolyn Ernst
TX Chapter Budget: July 1, 1999 - January 4, 2000
Balance on hand 7/1/99: $11,165.66
Income |
Expenses |
|||
| Description | Budget | Actual | Budget | Actual |
| Office of President | $01,275.00 | |||
| Office of 1st VP/Pres-Elect | ||||
| 1999 Conf Open House | $01,500.00 | $02,000.00 | $04,306.78 | |
| 1999 Summer Meeting | $00,380.00 | $00,380.00 | $00,300.00 | $00,300.04 |
| 1999 Fall Meeting | $05,000.00 | $10,551.92 | $04,000.00 | $09,544.73 |
| 2000 Spring Meeting | $00,700.00 | $00,700.00 | $00,100.00 | |
| 2000 SW Regional Meeting | $02,500.00 | $01,000.00 | ||
| 2000 Conference Booth | $00,500.00 | |||
| 2000 Conf Open House | $03,000.00 | $03,200.00 | ||
| Vendor Sponsorships | $05,000.00 | |||
| Other | $00,800.00 | $00,020.04 | ||
| Offices of 2nd VP/2nd VP Elect | ||||
| Bulletin Ads | $02,000.00 | $00,820.00 | ||
| Production/mailing of LSL | $03,990.00 | $02,034.78 | ||
| Office of Treasurer | ||||
| SLA Chapter Allotment | $06,000.00 | |||
| Other | $00,075.00 | $00,033.00 | ||
| Advertising/Vendor Liaison | $00,100.00 | |||
| Affirmative Action | $00,050.00 | |||
| Membership | $00,075.00 | |||
| Communication (Web Site) | $00,500.00 | $00,193.43 | ||
| Nominations | $00,350.00 | |||
| Parliamentarian | $00,020.00 | |||
| Public Relations | $00,170.00 | $00,165.46 | ||
| Strategic Planning | $00,450.00 | |||
| Austin LPG | $00,200.00 | $00,500.00 | ||
| Dallas/Fort Worth LPG | $01,250.00 | $02,498.50 | $03,200.00 | $01,518.40 |
| Houston LPG | $00,500.00 | |||
| Student Advisors | $00,375.00 | $00,125.00 | ||
| Austin Student Chapter | $00,200.00 | |||
| Denton Student Chapters | $00,500.00 | |||
| Houston Student Chapter | $00,200.00 | |||
| Student Stipends | $01,000.00 | |||
| Totals | $26,030.00 | $15,750.42 | $26,030.00 | $18,341.66 |
Balance on hand 1/4/00: $8,651.33
µµµ
Meeting Minutes
CORRECTED Texas Chapter Board and Business Meeting Minutes
July 31, 1999 - San Antonio, Texas. The Chapter Board meeting was called to order by Blaise Turney at 9:00 A.M.. Each person in attendance introduced themselves. Damon Camille, Secretary, was unable to attend. Minutes from the April 11, 1999 Board meeting were published in the June 1999 Lone Star Librarian. Ernestine Chipman agreed prior to this meeting to take the minutes.
Leadership Opportunities and Responsibilities - Sandy Spurlock, SLA Chapter Cabinet Chair:
Sandy encouraged the members present to change things if they think they should be changed. Challenge the national organization. She is a member of a smaller chapter, (the Rio Grande Chapter), which is fighting similar issues. Everything starts at the state chapter level. She told us that she has observed more and more chapters sharing committees and linking up together.
Bylaws and the new Organizational Structure - Dell Johnson, 1st Vice-President/President-Elect:
Dell passed out copies of the Chapter's organizational chart and went through each position, explaining the new committee structure and having everyone write in the names for each position on the chart, if known.
At this point, Blaise Turney interjected some remarks, (see below).
Remarks by Blaise Turney - President
Blaise made some brief remarks, stressing the importance of the new organizational structure and the more opportunity that it provides for members to participate. She went over what has been done in the last year and what the Board/Council need to do—organizational chart changes and procedures changes. She also stressed the 3 priorities of the Chapter's Strategic Plan—better communications between SLA and local groups, stronger programming, and improved student relations. She asked the Board/Council members to plan for 2 years whenever they plan any activities.
Blaise also announced that she met with the dean of the Library and Information Studies of Texas Woman's University last week. TWU plans to re-activate its student chapter this Fall.
Strategic Plan 1996-2001:
The members present then directed their attention and discussion to this document. It was observed that there are not many tactics detailed for 1999, the reason being that this plan was developed in 1996/1997. Blaise suggested that the committees will want to talk about what to add or change in these tactics. A list of tactics for 1999/2000 was discussed—benchmark salary information with similar professions, an activity that an ad hoc committee or a Director-at-Large could perform; put a chapter membership directory on the web which is secure and searchable; recruit people from related library groups; draft a new strategic plan and survey the membership; and put membership in this plan in the section where it can be the most effective and have it cover all types of communication with the membership, not just electronic communications.
Membership activities, particularly recruitment of new members, was the subject of much discussion. The 2 issues are: 1) how do we get them in and 2) how do we do it well. It was pointed out that some members do not have web access because of their employers electronic access policies. There need to be procedures in place to contact these members. It was discovered during the discussion that the SLA members in El Paso and in the Valley are considered to be part of the Texas Chapter and not the Rio Grande Chapter. None of the Board/Council members were aware of this. A list of them will be pulled up.
Texas Chapter Board Meeting
Sheraton Brookhollow Hotel Dallas, Texas
November 11, 1999
Attendees: Carolyn Ernst, Judy Stark, Dell Johnson, Ann Griffith, Marie Bloechle, Irene Cordova, Ross Burns, Peggy Martin, Damon Camille. Dell Johnson chaired the meeting in Blaise Turney's absence.
Note: since a voting quorum was not present, this was not a formal meeting of the board. The Bylaws provide that a quorum of the Board (5 of the 7 elected officers) must be present in order to hold an official Board meeting. Before any voting can take place or any other action can be taken, a telephone conference call with a quorum of board members will be scheduled.
Although no official votes were taken, the meeting was quite productive and a list of action items follows these notes. Thanks to all those who donated their time and energy to attend Thurs evening!
Agenda items:
-Call to order
-Approve voting at this meeting by Advisory Council members
-Old business (minutes, reports from officers, directors and committee chairs)
-Other old business (membership survey, chapter affiliation of El Paso members, Annual conference and SW regional conference updates, web site sponsorships, electronic and manual versions of procedures, committee tasks for 99-00 - reports due to newsletter, Lone Star Award nominations
-New Business (newsletter deadlines, nominating committee, officer elections, annual business meeting venue)
Lacking a quorum, minutes of the last meeting could not be approved. However, corrections have been submitted. The revised minutes will be re-posted and voted on when a quorum is convened.
REPORTS
Reports from officers, directors and committee chairs have been submitted. Some updates and additions were reported at this gathering.
Operations Director. No report
Program Director. 1st VP report Dell Johnson gave details of programs held so far this year. Thanks were expressed to Carolyn Ernst and Chris Dobson for planning the fall workshop "Taming Technology" in conjunction with the AIIP members.
Reporting for Austin LPG Chair, Bob Loftin: Dell reported that a round table meeting was held at SEMATECH in Austin. The discussion table was "librarian career paths", and the meeting was attended by several librarians and students.
Student Liaisons:
Judy Stark reported that a student group at Denton is in the forming stages. The group is particularly interested in learning about possible internship experiences.
Ann Griffith noted the Second Vice President's report should be amended to show that 2 more checks had been received bringing the advertising revenue for the September issue up to $560.
Irene Cordova (Diversity Liaison report) commented that the SLA scholarship requirement that a candidate have 2-5 years of professional experience and be a member of SLA for at least 2 years has limited student participation in the program. She would like to see a review of these requirements.
Marie Bloechle (Networking Chair report) discussed sponsorships on the web site. She suggests that space on the web site be offered to those who have sponsored the chapter in other ways. She also discussed looking for ways to increase content of the web page in the "members only" section. The idea of a bulletin board was mentioned.
Carolyn Ernst reported on Taming Technology, the Texas SLA Chapter's Fall educational meeting. She noted that there are now 91 registered attendees for the conference. AIIP has been a very helpful partner in supporting this meeting and Carolyn suggested that it might be fruitful to consider partnering with other organizations for future meetings. After final figures are in, she estimates the chapter will net approximately $1000 from the event. The idea of having presenters submit their Power Point slides for posting on the web site was mentioned.
Treasurer's report: Carolyn Ernst distributed a proposed budget, but no official approval could be voted during the meeting. It was suggested that the budget be distributed for input and discussed and voted on during the conference call. Some work needs to be done since the budget shows an approximate $6,000 shortfall. Board and council members are asked to trim their proposed spending as much as possible and submit lower budget requests to Carolyn.
OLD BUSINESS
Membership survey. This was listed as a priority in the strategic plan, but at this time has not been assigned to anyone. Carolyn and Chris are willing to take it on as a project. They need input about the focus of the survey. One topic that was mentioned was to study reasons why members chose not to attend state conferences. Dell asked Carolyn and Chris to be the Survey Committee (an ad hoc committee with deadline to be determined, but to last approximately until June 2000.)
Chapter affiliation of the El Paso SLA. Dell noted that affiliation is based on state boundaries. In all of the listings in SLA Who's Who Directory, only 3 people are listed with El Paso addresses: two are Texas Chapter members and one belongs to the Rio Grande Chapter. So the Chapter does not seem to be neglecting any large segment of its membership by not meeting in far west Texas.
Web site sponsorship. Marie notes an opportunity to use the web site as an incentive to encourage other participation. We need to seek a volunteer to take the position of ad manager. Filling this position will also will aid the newsletter ad sales and the meeting sponsorship activities.
Procedures manual. The procedure manual needs to be updated to reflect changes and the new structure. This should be done before it is posted on the web. A procedures chairperson is needed.
Committee tasks. Dell asked all committee chairs to focus on tactics that can be accomplished in the short term, and to prepare a report of their activities in time for the December newsletter.
Newsletter deadlines. Ann reports the deadline for the next newsletter is December 10.
Timelines. Dell outlined a timeline relating to several activities that must take place in order for the Chapter to be in compliance with its bylaws. First, a nominating committee must be formed and a slate of candidates chosen. This must be done in time for the slate to be posted in the upcoming newsletter. Work is progressing on creating a committee and getting a list of candidates. Then time must be provided for other nominees to be submitted from the membership at large. Several weeks after the slate is finalized, the elections will take place and this has to happen before the Annual Business meeting. The business meeting must take place before the end of the chapter year in June. In order for there to be an official business meeting, 25 chapter members must be present to provide a quorum of members to vote on the business
Annual Business meeting. Dell noted it had been agreed that in place of a spring meeting, the business meeting would take place at the Southwest Regional SLA Conference in San Diego. There is an agreement among participating Chapters that they should not hold meetings which would conflict with the Regional conferences. However, it is not realistic to expect that enough people (25 minimum are needed to provide a quorum of the membership for a business meeting) will be able to attend the SW Regional conference. Dell suggested an alternative to hold a spring business meeting in Texas. The proposal that is now on the table is to organize an event such as a bus trip to the George Bush Presidential Library with the business meeting held at lunch or during a break in the tour.
Action items:
1) All will try to cut unnecessary spending from their budget requests so we can attempt to pass a balanced budget this month. Please send amended budget requests to Carolyn Ernst by Nov. 22.
2) Dell will arrange for a telephone conference call between Nov 23 and Dec 10 to secure the Board's official vote for approval of the minutes from the 1999 summer planning meeting and approval of the 99-00 budget. The goal will be to have this old business completed and approved by the publication deadline for the winter issue of the newsletter.
3) Blaise (and/or Dell) will work with Mike Zimmerman (past pres) to select a nominating committee by Nov. 22. Candidates are needed for the following positions: 1st VP Pres Elect (Program director), 2nd VP Elect (asst. Communications director and asst newsletter editor), Director at Large, and Secretary.
4) Nominations committee (TBD) will present a slate of candidates for the above offices by Dec 10 for publication in the LSL.
5) Ann and Ernestine will publish several items in the Dec LSL, including the biographies of the candidates and the call for other nominations from the general membership, including self-nominations. (Volunteers are always welcome, greatly appreciated. Members are encouraged to nominate themselves!)
6) Blaise (and/or Dell) will solicit volunteers for the following: Ad Manger & Vendor liaison, Procedures chair, Bylaws chair, Strategic Planning chair, Government Relations chair, and International Relations chair. Priorities are in the order listed above. Volunteers will be solicited if possible by Dec 10 in time for publication of their names in winter LSL.
7) All Board and Council members — look over the strategic plan and select a couple of tactics that they are working to accomplish this year. They will send their list of tactics to the Board and council by email by Dec 10 and the compiled list will be published in the Dec newsletter (Action: Ann and Ernestine) for distribution to the entire membership.
8) Dell Spring meeting plans — arrange a simple tour or social / networking event as a meeting which will not conflict with programming of SW Regional conference but will attract a quorum of the general membership (25 members needed) for the Annual Business meeting. Bylaws state that this must be held after the spring elections of officers. The newly elected officers are officially presented to the membership at this meeting. (plans must be finalized soon to secure reservations for buses or conf room space, if needed, and to publicize the meeting in upcoming LSL issues (Approx. Dec 10)
Dell thanked the Board and Advisory council members for attending the meeting and especially thanked Carolyn Ernst for providing cookies for the group.
Texas Chapter Board and Business Meeting Minutes - December 22, 1999
December 22, 1999 - The Chapter Board meeting was held via telephone conference call, initiated by Dell Johnson.
Participants: Dell Johnson, Ernestine Chipman, Carolyn Ernst, Ann Griffith, Blaise Turney, Damon Camille
AGENDA:
Approval of Minutes from Summer 1999 meeting
Budget
Nominating committee chair
Spring meeting
Minutes
Minutes of the Summer 1999 meeting were approved.
Budget
A vote on approving the budget was tabled until the board members and advisory council a chance to review recent revisions.
Nomintating Committee Chair
Margaret Carroll's nomination to be chair of the Nominating Committee was approved. Other members of the committee are Benjamin Toon and Carolyn Korkmas. The committee will be creating a slate of candidates to fill the positions of 1st VP, 2nd VP, Secretary and Director at Large.
Spring Meeting
There was a discussion of the upcoming spring meeting. Tentative plans are to hold the meeting on Monday, April 17. The meeting will be held in College Station, Texas and will include a tour of the Bush Presidential Library. Bus transportation will be available, and OneSource has graciously offered support for the cost of the bus. Besides the tour, a business meeting will be held.
µµµ
Chapter Member News and Notices
The new SLA Planning Group PR Chair for the SLA 2000 Conference in San Antonio is:
Janice Finley, PriceWaterHouse Cooper, and husband David, announced the birth of Zoe Alexandria Findley, born November 29, 1999. See their website at http://members.home.com/findleyd/ for details and photographs.
Marie Bloechle, Chapter Webmaster, became an official full-time employee of GTE Service Corporation on 12/27/99.
Susan Kirkpatrick graduated with her Master's in Library and Information Science degree from the University of Texas at Austin in May 1999. After graduation, Susan moved to the Dallas area and started a new job in June 1999 as a solo librarian at the Law Office of Windle Turley in Dallas, one of the largest plaintiff's law firms in North Texas. In November 1999, Susan married Ernie Barker, a freelance television cameraman, and she now goes by the name Susan Barker. Susan can be reached at susanb@wturley.com.
Nancy Cash has accepted a librarian's position with one of Exxon's research facilities in Baton Rouge, Louisiana. The position is in a single person library with records management duties.
Mary Woolcott accepted a position as librarian with Motorola in Austin.
µµµ
Annual Texas Chapter Board Elections Coming Soon
By Margaret Carroll, Microsoft
Ballots to elect Board members to fill the following offices will be mailed to members by mid-March. Votes received by March 27th will be counted to determine election results. Results will be announced at the annual business meeting being held April 17th in College Station at the George Bush Presidential Library.
The Nominating Committee offers the following slate of candidates, but invites additional nominees from members (self-nomination is encouraged) up to February 21st. Names can be submitted via email to committee Chairman, Margaret Carroll, at mcarroll@MICROSOFT.com.
First VP/President-Elect
Carolyn Grimes - Dell Computer Corporation - Round Rock, Texas
Erika Mittag - 3M Austin Information Services - Austin, Texas
2nd VP Elect
Ann Griffith - Ernst & Young - Dallas, Texas
Director at Large
Susan Yancey - InfoScope Partners, Inc. - Houston, Texas
Ann Midgett - TX Utilities - Dallas, Texas
Secretary
Dina Dreifuerst - Clements Oneill Pierce et al - Houston, Texas
Lynn Wegley - Tandy Corporation - Ft. Worth, Texas
Nominee biographical information will be posted to the Texas Chapter website and mailed out with the ballots.
Respectfully submitted,
SLA Texas Chapter Nomination Committee
|
Margaret Carroll - Chairman (click link here for contact information) |
|
|
Ben D. Toon Fujitsu Network Communications Library 2801 Telecom Pkwy Richardson, TX 75082-3599 1-972-479-6934 - v |
Carolyn Korkmas Shell Oil Co. Tax Library, Suite 4353 910 Louisiana Ave. PO Box 2463 Houston, TX 77252-2463 1-713-241-2155 - v |
µµµ
Texas Chapter - SLA Executive Board & Advisory Council 1999/2000
|
Executive Board President 1st Vice Pres/Pres-Elect 2nd Vice President 2nd Vice President-Elect Secretary Treasurer Past-President Director-At-Large Advisory Council Communications Committee Electronic Communications Ad Mgr./Vendor Liaison |
External Relations Committee Public Relations Consultation Government Relations International Relations Membership Committee Recruiting Affirmative Action Directory Mentoring Employment Nominations Committee Strategic Planning Committee Survey |
Operations Committee Archives Bylaws Procedures Parliamentarian Program Committee Area Program Chairs Dallas/Ft. Worth Houston San Antonio Student Liaisons Dallas/Ft. Worth Houston |
µ µ µ Upcoming Events µ µ µ
February 28 - March 1, 2000 — Intranets 2000, San Jose, California, for information, check http://www.intranets2000.com
March 23 - 25, 2000 — the Tenth Transborder Library Forum (FORO), Albuquerque, New Mexico, for information, check http://www.unm.edu/~foro/
April 7 - 12, 2000 — "Ahead of the Curve", SLA Southwest Regional Meeting II, San Diego, California, see http://www.txsla.org/swreg.htm for information.
May 16 - 18, 2000 — National Online Meeting & IOLS 2000, New York, New York, for information, check http://www.infotoday.com
June 2001 — SLA Annual Conference 2001 in San Antonio.
|
|
||||||||||||||||||
The Lone Star Librarian, a quarterly newsletter [ISSN 0739-4950], is the official publication of the Texas Chapter of the Special Libraries Association.
The contents or articles and editorials are not to be considered as being or representing the official position of the Texas Chapter. The Special Libraries Association assumes no responsibility for statements and opinions advanced by the contributors to the Association's publications. Editorial views do not necessarily represent the official position of the SLA. Acceptance of advertising does not imply endorsement of the product by the Chapter or the Association.
Address inquiries to: Texas Chapter, Special Libraries Association, c/o 5200 Meadowcreek Suite 1134, Dallas, TX 75248-4024. Address manuscripts, comments, notices, etc. to the Publications Committee. Inquiries for advertising rates and advertising orders should be addressed to the Advertising Manager or Editor. Texas Chapter SLA members automatically receive subscriptions to the Lone Star Librarian. Subscriptions cost $15 per year/four issues. Portions of the Lone Star Librarian are on the web at URL http://www.txsla.org/lsl/index.htm.
Address other subscription inquiries and non-member changes of address to the Editor. Members should send all changes of address to the Special Libraries Association, Membership Dept., 1700 18th Street NW, Washington, DC 20009. µµµ
Local Planning Group Events
| The Lone Star Librarian
| Texas Job Bank
SLA-CTX Discussion List
| Meeting Minutes
| Upcoming Calendar
Board & Council Members
| Chapter Bylaws
| Strategic Plan
| Chapter History
TXSLA Texas Chapter Homepage
Last Updated: January 15, 2000
© 1999 Texas Chapter
Special Libraries Association
Webmaster: Marie Bloechle
Please send suggestions/corrections to me at webmaster@argiope.com
Disclaimer