PROCEDURES MANUAL

EXECUTIVE BOARD:

PRESIDENT

FUNCTION: The functions of the President are:

1. To act as presiding officer of the Chapter and as executive officer; and
2. To represent the Chapter at the Association level. QUALIFICATIONS: The President must be a member of the Chapter, preferably one who has held Chapter office(s) and who is familiar with the recent history and activities of the Chapter and Association. The President is a member of the Association Chapter Cabinet, and therefore should be able to attend the Association Winter Meeting and the Annual Conference.

DUTIES: The duties of the President are:

1. To preside at all Executive Board and Chapter Meetings, and to prepare agendas for such meetings.
2. To attend all meetings of the Chapter.
3. To hold a joint meeting of the incoming and outgoing Boards following the Annual Business Meeting of the Chapter.
4. To call special meetings as necessary.
5. To make committee chair appointments (except the Nominating Committee) and special appointments. In making committee chair appointments, the President should furnish each tendered appointee with a copy of the section of the Chapter Procedures Manual describing the duties of the appointment, and be certain that the duties are understood before the appointment is accepted.
6. To appoint an auditor by the end of December to audit the annual financial statement prepared by the Chapter Treasurer.
7. To execute, together with the Treasurer, all legal documents of the Chapter.
8. To have a signature on file with the Chapter's bank account and to sign checks with the Treasurer or President-Elect as necessary.
9. To be a member, ex-officio, of all standing committees, except the Nominating Committee.
10. To coordinate appointment of the Nominating Committee with the President-Elect by the last Board Meeting of the calendar year.
11. To coordinate the work of the officers and the committee chairs. The President should become thoroughly familiar with the procedures of each officer, committee chair, or special appointee as set out in the Chapter Procedures Manual. a) To work with Membership Chair to prepare a welcome letter for new members; and to forward a completed copy to Director of Publications for possible inclusion in Gazette.
b) To forward a completed copy of the New Member Survey Form to the Database Manager. 12. To administer awards such as Chapter Member of the Year, President's award to a chapter member, etc.
13. To serve as a voting member of the Association Chapter Cabinet and attend, or designate an alternate to attend, the Association Winter Meeting and Annual Conference.
14. To call for annual reports from the officers, committee chairs, and special appointees; due prior to the Annual Business Meeting of the Chapter.
15. To serve as host for any Association officers.
16. To represent (or to appoint an alternate to represent) the Chapter at all extra-Chapter activities or functions appropriate to the interests of the Chapter.
17. To be responsible for all official correspondence for the Chapter. PRESIDENT-ELECT

FUNCTION: The functions of the President-Elect are:

1. To serve as Program Chair;
2. To assume the duties of the President in his/her absence; and
3. To represent the Chapter at the Association level. QUALIFICATIONS: The President-Elect must be a member of the Chapter, preferably one who has held Chapter office(s) and has become familiar with the recent activities of the Chapter and Association. The President-Elect is a member of the Association Chapter Cabinet, and therefore should be able to attend the Association Winter Meeting and the Annual Conference.

DUTIES: The duties of the President-Elect are:

1. To serve as a member of the Executive Board.
2. To attend all meetings of the Chapter and of the Executive Board.
3. To assume the duties of the President in the event of the President's absence or withdrawal.
4. If elected to office, on the expiration of the term of office as President-Elect, to assume the office of President for the ensuing operational year. If appointed to office, the President-Elect does not automatically accede to the Presidency. Instead, new elections are held.
5. To serve as a voting member of the Association Chapter Cabinet and attend the Association Winter Meeting and Annual Conference. If unable to attend, the President shall designate an alternate.
6. To have a signature on file with the Chapter's bank account and to sign checks with the Treasurer or President as necessary.
7. To coordinate appointment of Nominating Committee with President, by last Board Meeting of the calendar year.
8. To serve as Program Chair and to appoint a committee as necessary to assist in planning and implementing programs.
9. To coordinate program planning with other Board members such as: Database Manager, Hospitality, Fundraising, Publicity, Membership, Publications, and Public Relations.
10. To act as host to any guest speaker.
11. To ascertain periodically the needs of the membership for programs, via surveys distributed in the newsletter, at meetings, etc.
12. To submit articles to the Chapter newsletter. PAST-PRESIDENT

FUNCTION: The functions of the Past-President are:

1. To advise and assist the President as required;
2. To act as the Chapter's Parliamentarian at Chapter and Board Meetings;
3. To keep the Chapter Procedures Manual current; and
4. To assist Chapter Archivist. QUALIFICATIONS: The Past-President must have held the position of President of the Chapter in the preceding year. If unavailable, the Past-President should be the most recent available Past-President.

DUTIES: The duties of the immediate Past-President are:

1. To serve as a member of the Executive Board.
2. To attend all meetings of the Chapter and Executive Board.
3. To be thoroughly conversant with Robert's Rules of Order Revised and to act as Parliamentarian at all Chapter and Board Meetings.
4. To make changes and/or revisions to the Chapter Procedures Manual as directed by the President and to distribute the corrected pages to the appropriate Board members.
5. To distribute copies of the procedures manual to the Nominating Committee; and to other positions as required during the operational year.
6. To act as advisor to the Chapter Archivist.
7. To assist the President in preparing the Chapter's budget. SECRETARY

FUNCTION: The functions of the Secretary are:

1. To provide an accurate record of all that transpires at each meeting of the Chapter Board, the Annual Chapter Business Meeting, and any other special meetings; and
2. To maintain an accurate mailing list of all Board members. QUALIFICATIONS: The Secretary must be a member of the Chapter who can attend meetings regularly. Familiarity with word processing is recommended.

DUTIES: The duties of the Secretary are:

1. To serve as a member of the Executive Board.
2. To attend all meetings of the Chapter and the Executive Board.
3. To record the minutes of the Chapter Board Meetings, the Annual Chapter Business Meeting, and any other special meetings. Minutes should include: date, place, names of movers of all motions and votes thereon, a statement of topics discussed and summary of discussions, reports of officers and committee chairs, either in the body of the minutes or as attachments. The minutes of the Board Meetings should include lists of those present.
4. To send copies of the minutes with the current agenda to each Board member and to Archives 10 days before a meeting is to be held. The copy sent to the Director of Publications will be used for publication in the Chapter newsletter.
5. To assist the President with all Chapter correspondence as needed.
6. To maintain a current mailing list of all Board members. TREASURER

FUNCTION: The function of the Treasurer is to handle all financial matters of the Chapter.

QUALIFICATIONS: The Treasurer must be a member of the Chapter who can attend meetings regularly.

DUTIES: The duties of the Treasurer are:

1. To serve as a member of the Executive Board.
2. To attend all meetings of the Chapter and the Executive Board.
3. To execute, together with the President, all legal documents of the Chapter.
4. To handle Chapter financial affairs and financial correspondence.
5. To advise officers and committee chairs on budget matters and financial reporting requirements.
6. Upon assuming office, to arrange for changes in the Chapter's bank account. This procedure includes obtaining the necessary forms from the bank, having them completed by the appropriate officers, retiring and incoming; obtaining bank signatures of the President, President-Elect, and Treasurer; and if so wished, transferring the bank account for convenience. The bank selected for the Chapter's accounts should be approved by the Executive Board, and this should be recorded in the minutes.
7. With the President or President-Elect, to sign checks. The Treasurer is authorized to pay all bills for Chapter expenditures resulting from routine activities previously authorized by the Executive Board. All other payments require the approval of the Executive Board.
8. To send out bills for money owed to the Chapter. Invoices for newsletter advertising are sent out by the Director of Publications.
9. To account for all Chapter monies held in checking accounts, CD's, Association Money Market funds, etc.
10. To deposit annual allotment received from Association, based on number of members in Chapter as of December 31.

DIRECTOR OF EDUCATION/CALIFORNIA

FUNCTION: The functions of the Director of Education/California are:

1. To be responsible for planning at least one workshop each year; and
2. To be responsible for any other continuing education activities of the Chapter. QUALIFICATIONS: The Director must be a member of the Chapter and be familiar with the recent activities of the Chapter.

DUTIES: The duties of the Director of Education/California are:

1. To serve as a member of the Executive Board.
2. To attend all meetings of the Chapter and Executive Board.
3. To initiate, and coordinate planning and completion of continuing education activities of the Chapter including its workshop(s).
4. To work in conjunction with the Director of Publicity, Director of Publications, Fundraising Chair, Hospitality Chair, and Database Manager. DIRECTOR OF EDUCATION/NEVADA

FUNCTION: The functions of the Director of Education/Nevada are:

1. To promote continuing education activities to Nevada Chapter members; and
2. To act as a liaison between California and Nevada members. QUALIFICATIONS: The Director must be a member of the Chapter and be familiar with the recent activities of the Chapter.

DUTIES: The duties of the Director of Education/Nevada are:

1. To serve as a member of the Executive Board.
2. To attend all meetings of the Chapter and Executive Board as appropriate.
3. To act as the Chapter's liaison to Nevada members.
4. To coordinate and plan a meeting/mini-workshop (not to be intended as a replacement for California workshop) every 2-3 years as appropriate.
5. To publicize Nevada members' activities in the Chapter newsletter. DIRECTOR OF PUBLICATIONS

FUNCTION: The functions of the Director of Publications are:

1. To be responsible for Chapter publications such as the membership directory; and
2. To act as editor of the Gold and Silver Gazette, the Chapter's newsletter. QUALIFICATIONS: The Director must be a member of the Chapter, preferably one who has taken active part in the work of the Chapter. Familiarity with word processing is recommended; desktop publishing expertise is also preferred.

DUTIES: The duties of the Director of Publications are:

1. To serve as a member of the Executive Board.
2. To attend all meetings of the Chapter and the Executive Board.
3. To work in conjunction with the Business Manager for advertising, if there is one; if not, to assume the duties.
4. To prepare a proposed schedule of Chapter publications, including the membership directory and newsletter, for the President early in the Chapter operational year. Publication deadlines for the Chapter newsletter should be coordinated with program planners.
5. To act as editor of the Gold and Silver Gazette, encouraging input and material from Board and Chapter members.
6. To coordinate the publication of the Chapter's membership directory with the Database Manager, early in the Chapter's operational year.
7. To suggest to the Board new publication projects.
8. To report on the status of Chapter publications at each Board Meeting.
9. To coordinate with the Treasurer procedures for recording and transmitting publication payments.
10. To arrange for the sale, distribution and storage of Chapter publications.
11. To oversee details of publication production such as schedules, budgets, and standards. DIRECTOR OF PUBLICITY

FUNCTION: The functions of the Director of Publicity are:

1. To produce and distribute meeting and workshop announcements; and
2. To maintain mailing lists of non-members and local libraries for publicity purposes.

QUALIFICATIONS: The Director of Publicity must be a member of the Chapter and have the ability to write well, be creative, and work under deadlines. Familiarity with word processing is recommended; desktop publishing expertise is preferred.

DUTIES: The duties of the Director of Publicity are:

1. To serve as a member of the Executive Board.
2. To attend all meetings of the Chapter and the Executive Board.
3. To work in conjunction with Public Relations Chair, if there is one; if not, to assume the duties.
4. To oversee activities of Hospitality Chair, if there is one; if not, to assume the duties.
5. To work with program planners and the Director of Publications to produce meeting announcements, coordinating all deadlines so that announcements are distributed in a timely manner.
6. To coordinate with Database Manager to receive mailing lists of nonmembers as required. ADVISORY COUNCIL

CHAIR OF AFFIRMATIVE ACTION

FUNCTION: The function of the Chair of Affirmative Action is to encourage and attract members of minority groups to pursue careers in special librarianship.

QUALIFICATIONS: The Chair must be a member of the Chapter, with the ability to effectively communicate verbally and in writing.

DUTIES: The duties of the Affirmative Action Chair are:

1. To serve as a member of the Advisory Council.
2. To attend all meetings of the Chapter and Board.
3. To act as a liaison with the Association's Affirmative Action Committee.
4. To develop a recruitment plan, including but not limited to, participating in career days at high schools and colleges; and to publicize Chapter events in the local media.
5. To publicize local and Association recruitment activities such as the availability of scholarships and awards, in the Chapter newsletter.
6. To publicize the benefits of special librarianship to other information professionals.
7. To work in cooperation with the Career Guidance Chair. ARCHIVIST

FUNCTION: The functions of the Archivist are:

1. To collect, select, sort, arrange and file the Chapter's archival materials;
2. To make arrangements to house the materials during his/her tenure, with Executive Board approval; and
3. To work in conjunction with the Past-President.

QUALIFICATIONS: The Archivist should be a member of the Chapter, preferably with experience in Chapter offices and with superior organizational skills.

APPOINTMENTS: The Archivist may appoint members to a committee. However, he/she may choose to operate alone, requesting assistance from Chapter members as required.

DUTIES: The duties of the Archivist are:

1. To serve as a member of the Advisory Council.
2. To attend all meetings of the Chapter and Board.
3. To establish criteria for selection, retention, and filing of materials suitable for Chapter Archives, based on recommendations from the Past-President. (Refer to current guidelines for Chapter Archives distributed by the Association.)
4. To remind incumbent Board members to forward materials to Archives as appropriate, on a regular basis. Materials shall include Executive Board reports and minutes, issues of the Chapter newsletter, program announcements, Treasurer's financial reports, Chapter publications, budgets, membership lists, annual reports, etc. In addition, whenever possible, provide a copy on computer disk.
5. To provide each Board member with a list of materials to be sent to Archives and assure their delivery.
6. To provide Chapter members access to the Archives during normal business hours or on an appointment basis.

BUSINESS MANAGER

FUNCTION: Solicits and coordinates advertising for the Gazette. Handles billing and communications with vendors.

CHAIR OF BYLAWS

FUNCTION: The function of the Chair of Bylaws is to monitor the Chapter Bylaws.

QUALIFICATIONS: The Chair must be a member of the Chapter, preferably one who is familiar with the highly structured process of updating bylaws; and who has the ability to effectively communicate verbally and in writing.

DUTIES: The duties of the Bylaws Chair are:

1. To serve as a member of the Advisory Council.
2. To attend all meetings of the Chapter and Board.
3. To make proposals for amendments to the Bylaws as necessary to the Executive Board.
4. To follow Chapter and Association procedures regarding Chapter Bylaws.

CHAIR OF CAREER GUIDANCE

FUNCTION: The function of the Chair of Career Guidance is to promote the profession of special librarianship as a career.

QUALIFICATIONS: The Chair must be a member of the Chapter, with the ability to effectively communicate verbally and in writing.

DUTIES: The duties of the Career Guidance Chair are:

1. To serve as a member of the Advisory Council.
2. To attend all meetings of the Chapter and Board.
3. To act as a liaison with the Association.
4. To develop a plan to promote the profession, including but not limited to, participating in career days at high schools and colleges; and to publicize Chapter events in the local media.
5. To publicize local and Association recruitment activities such as the availability of scholarships and awards, in the Chapter newsletter.
6. To publicize the benefits of special librarianship to other information professionals.
7. To work in cooperation with the Affirmative Action Chair.

CHAIR OF CONSULTATION

FUNCTION: The functions of the Chair of Consultation are:

1. To provide expert advice in establishing or expanding special libraries upon request; and
2. To select the best qualified Chapter members to serve as local consultants.

QUALIFICATIONS: The Chair must be a member of the Chapter, preferably one who is familiar with the expertise of the Chapter members, and who is knowledgeable about current operating practices and principles of the organization of special libraries.

DUTIES: The duties of the Consultation Chair are:

1. To serve as a member of the Advisory Council.
2. To attend all meetings of the Chapter and Board.
3. To make the initial contact with the inquirer upon referral from the Association or individual SLA members that an inquiry has been received for consultation service in the Chapter's area.
4. To perform, or designate a Chapter member to perform, the consultation.
5. To act as a liaison with the Association's Consultation Service Committee. There is a Consultation Service meeting held at SLA's Annual Conference

DATABASE MANAGER

FUNCTION: The functions of the Database Manager are:

1. To maintain current information on all matters relating to membership in the Chapter's membership database; and
2. To produce membership directories, consultation directories, name badges, attendees' lists, mailing labels, and other information reports as required.

QUALIFICATIONS: The Database Manager must be a member of the Chapter, preferably one who is familiar with INMAGIC DB/TextWorks. The Database Manager must have easy access to PC with Windows 95+, word processing software and a laser printer (preferably H-P LaserJet III or higher).

DUTIES: The duties of the Database Manager are:

1. To serve as a member of the Advisory Council.
2. To attend all meetings of the Chapter and Board.
3. To annually update the Chapter's membership database, early in the operational year, by mailing out the Membership Update Form, and incorporating changes from returned forms; and by using data from the Association's annual roster (Membership Chair).
4. To generate the Chapter's membership directory either for inclusion in the Gold and Silver Gazette or for separate publication.
5. To periodically update the Chapter's membership database by obtaining information from the New Member Survey Form (President); and the Association's bi-weekly updates (Membership Chair).
6. To receive information from program planners, and
a) To provide Membership Chair with a list of first-time nonmember attendees so that membership information can be sent to them.
b) To produce and send a mailing list and/or labels of nonmembers to the Director of Publicity prior to each program. Review the database for attendance, and code the record of a nonmember who does not attend two functions per year. Mailing labels will not be generated for those.
7. To coordinate with program planners to produce name badges and a list of meeting/workshop attendees; and with the Hospitality Chair who will attach color dots to name badges to indicate menu selection.
8. To produce and mail out the Membership and Members' Library Directory to vendors, and other requesters.
9. To update the membership database manual as software is upgraded.

CHAIR OF EMPLOYMENT

FUNCTION: The function of the Chair of Employment is to serve as a liaison between those seeking employment in special libraries and employers seeking librarians in the Sierra Nevada Chapter area.

QUALIFICATIONS: The Chair must be a member of the Chapter, with the diligence and motivation to investigate employment opportunities and share that information with Chapter members.

DUTIES: The duties of the Employment Chair are:

1. To serve as a member of the Advisory Council.
2. To attend all meetings of the Chapter and Board.
3. To serve as employment advisor to those desiring employment in a Sierra Nevada Chapter area library, or to employers seeking librarians.
4. To publicize employment opportunities to Chapter members at Chapter functions and in the Chapter newsletter.
5. To act as a liaison with the Association's employment services.
6. To annually review the Chapter Employment Guide and update as appropriate, early in the Chapter's operational year; and to submit revisions for Executive Board approval.
7. On a weekly/monthly basis a. To check classified ads in local papers for job openings.
b. To call local/regional joblines for openings.
c. To call or write employers to follow up on potential openings. 8. When contacted by an employer: a. To obtain full particulars pertaining to the job.
b. To advise the employer that the opening will be announced to Chapter members.
c. If the employer is organizing a library, to give only a brief amount of consultation and refer him/her to the Chapter Consultation Chair. Advise the Chapter Consultation Chair of consultation so he/she may follow up if appropriate. 9. When contacted by an applicant who is a SLA member: a. To advise applicant of openings in the Chapter area for which he/she may be qualified.
b. To provide applicant with Chapter Employment Guide.
c. To refer applicant to employment services provided by the Association. 10. When contacted by an applicant who is NOT a SLA member, to refer them to the Chapter Membership Chair. CHAIR OF FUNDRAISING

FUNCTION: The function of the Chair of Fundraising is to locate appropriate sources of revenue and obtain financial support for Chapter activities.

QUALIFICATIONS: The Fundraising Chair must be a member of the Chapter who displays an outgoing personality, persistence to follow-up, and an understanding of upcoming Chapter activities.

TERM: The Chair is appointed to an eighteen month commitment; twelve months as Chair and six as advisor. This overlap provides for continuity of effort and maintenance of momentum, factors critical to successful fundraising.

DUTIES: The duties of the Fundraising Chair are:

1. To serve as a member of the Advisory Council.
2. To attend all meetings of the Chapter and Board.
3. Working with the Executive Board, to develop an overall plan for the use of any donated income, i.e. monies may be used to alleviate Chapter operating expenses associated with dinner meetings, workshops and other special events; or to support specific projects such as a literacy campaign, scholarship fund, etc., as approved by the Executive Board.
4. To coordinate fundraising activities with program planners and Hospitality Chair.
5. To identify sources for contributions (cash, raffle items, etc.), make contacts, and arrange for receipt of donations.
6. To provide appropriate thank-you letters to donors. CHAIR OF GOVERNMENT RELATIONS

FUNCTION: The function of the Chair of Government Relations is to keep Chapter members informed of legislation and/or government policies which affect special librarians at the federal, state and local levels.

QUALIFICATIONS: The Chair must be a member of the Chapter, preferably one who has interest, access and knowledge of legislation or policies that may affect special librarianship.

DUTIES: The duties of the Government Relations Chair are:

1. To serve as a member of the Advisory Council.
2. To attend all meetings of the Chapter and Board.
3. To act as a liaison with the Association's Government Relations Program.
4. To keep members aware of legislation by announcing proposed changes at meetings, and through the Chapter newsletter.
5. To inform the Association of local governmental issues that may impact the profession.
6. To encourage a proactive response, such as letter-writing.
7. To share information with other California SLA Chapters. CHAIR OF HOSPITALITY

NOTE: If this position is not filled, the Director of Publicity shall assume the function.

FUNCTION: The functions of the Chair of Hospitality are:

1. To welcome attendees to chapter events; and
2. To provide name tags for meeting/workshop attendees.

QUALIFICATIONS: The Hospitality Chair must be a member of the Chapter, and possess an outgoing, warm personality.

DUTIES: The duties of the Hospitality Chair are:

1. To serve as a member of the Advisory Council.
2. To attend all meetings of the Chapter and Board.
3. To attend all chapter events, or provide adequate substitute(s); and to greet attendees, distribute name tags, membership brochures, etc.
4. To work with the Database Manager to make name tags for attendees, coordinating colors for entree selections, first-time attendees, etc. 5. To work with the Fundraising Chair to coordinate any fundraising event at a meeting such as a raffle, and to make table tents to acknowledge sponsors.

CHAIR OF MEMBERSHIP

FUNCTION: The function of the Chair of Membership is to recruit and welcome new members for the Chapter.

QUALIFICATIONS: The Chair must be a member of the Chapter, preferably one who has taken active part in the work of the Chapter, knows many of the Chapter members, and has a warm, outgoing personality. Familiarity with word processing is recommended.

DUTIES: The duties of the Membership Chair are:

1. To serve as a member of the Advisory Council.
2. To attend all meetings of the Chapter and Board.
3. To receive the annual roster from the Association and forward it to the Database Manager.
4. To receive the biweekly updates from the Association and send copies to the Database Manager, President, and Director of Publications.
5. To send President's welcome letter, the New Member Survey Form, a copy of the latest directory, and the latest issue of the newsletter to new members; and membership application forms to prospective members.
6. To actively recruit new members and former members, to encourage Chapter members to recruit new members, and to develop programs for membership recruitment.
7. To cooperate with the Association in encouraging delinquent members to renew their memberships.
8. To assist with the coordination of the Annual Membership Meeting of the Chapter. 9. To annually review the Chapter membership brochure and update as appropriate, early in the Chapter's operational year; and to submit revisions for Executive Board approval.

CHAIR OF NETWORKING

FUNCTION: The functions of the Chair of Networking are:

1. To serve as the Chapter resource person for information on networking; and
2. To act as the Chapter's representative to the Association and other organizations active in the area of networking.

QUALIFICATIONS: The Chair must be a member of the Chapter, preferably one who has taken an active role in the Chapter and knows many of the Chapter members.

DUTIES: The duties of the Networking Chair are:

1. To serve as a member of the Advisory Council.
2. To attend all meetings of the Chapter and Board.
3. To maintain an active liaison with the Association and with national, regional, and local organizations.
4. To maintain awareness of developments in networks and inform Chapter members of these developments.
5. To encourage the development of new networks.
6. To promote resource sharing among Chapter members and with other library organizations and networks.

NOMINATING COMMITTEE

FUNCTION: The function of the Nominating Committee is to select a slate of at least one candidate for each elected office. If the slate includes more than one candidate for any office, the Committee will prepare, distribute, collect, and count the ballots.

QUALIFICATIONS: The Nominating Committee must be members of the Chapter, preferably ones who have held Chapter office(s) and have become familiar with the duties of the Chapter officers.

SELECTION: The Executive Board appoints three members, no one of whom shall be a member of the Executive Board, but one of whom shall have been a member of the previous Nominating Committee. If there is no hold-over member, the Executive Board may appoint a former Chapter officer. The Nominating Committee shall be appointed no later than three months prior to the Chapter Annual Business Meeting. It is preferable to appoint this Committee by the end of the calendar year. The Executive Board will name one of the three members as Chair of the Committee.

DUTIES: The duties of the Nominating Committee are:

1. Working with the President and President-Elect, to select a tentative list of nominees, and to designate which nominees are to be contacted first.
2. To contact each tentative nominee to determine if he/she will accept the nomination. This step shall be completed well in advance of the Chapter meeting prior to the Annual Business Meeting. The Committee will coordinate this step carefully to avoid conflicting offers. It is the responsibility of the Nominating Committee to call to the attention of the prospective nominees the obligations that each office requires. A copy of the pertinent section of the Chapter Procedures Manual should be sent to each nominee.
3. To obtain the written acceptance of each nominee prior to presenting the slate at the Chapter meeting preceding the Annual Business Meeting.
4. To present the slate of the Nominating Committee, containing the names of at least one candidate for President-Elect, Secretary, Treasurer, and four Directors, at the Chapter meeting prior to the Annual Business Meeting. Additional names may be placed in nomination at that time, providing the acceptance of the nominee(s) is assured. The report shall then be included in the notice of the Annual Business Meeting (see Chapter Bylaws IX, Section 3).
5. If the slate contains more than one candidate for any office, to hold an election by secret ballot mailed to each Chapter member at least 20 days before the Annual Business Meeting.
6. In case of a secret ballot, to notify all nominees, the President, and the President-Elect prior to the Annual Business Meeting of the results of the election.
7. To announce the results of the election at the Annual Business Meeting. If a secret ballot was held, it's not necessary to inform the officers or the membership of the count.
8. If an election is not necessary, the slate of the Nominating Committee shall be given to the President to read at the Annual Business Meeting. The President may ask for acceptance by acclamation from the members.
9. The Chair then submits a final report, including the names of the entire elected Board, and their written acceptances, to the current President.
10. The Chair also submits the results of the election to the Director of Publications for inclusion in the next issue of the Chapter newsletter.

CHAIR OF PUBLIC RELATIONS

NOTE: If this position is not filled, the Director of Publicity shall assume the function.

FUNCTION: The function of the Chair of Public Relations is to publicize Chapter programs and special events to the community, working in conjunction with the Director of Publicity.

QUALIFICATIONS: The Chair must be a member of the Chapter, with the ability to effectively communicate verbally and in writing.

DUTIES: The duties of the Public Relations Chair are:

1. To serve as a member of the Advisory Council.
2. To attend all meetings of the Chapter and Board.
3. To act as a liaison with the Association.
4. To work with program planners such as President-Elect, Membership Chair, and Directors of Education to collect information about upcoming meetings/workshops.
5. To publicize Chapter meetings/workshops, and Association events to the community.