San Francisco Bay Region Chapter, Special Libraries Association

Executive Board Meeting

Faculty Club Bar, UC Berkeley
October 19, 2004

Present: Deb Hunt, Beth Graham, Debbie Jan, Barbara Janis, Jeffery Mah, Marlene Volgelsang

The meeting was called to order at 4:40 pm.

1. Deb thanked everyone for coming.

2. The August 26, 2004 Executive Board minutes were approved with corrections. Future minutes will include first and last names for non-board members.

3. Treasurer's Report - Jeff

Jeff distributed the July 1-October 18, 2004 Treasurer's and Finance Committee Report. The Hospitality Committee's postage and supplies expenses of $50 were added. For the 80th anniversary, we are about even for income and expenses although we are expecting more income. We paid for 28 past chapter presidents. Jeff received a gracious thank you from Phyllis Waggoner for the MSN Internet service she received as part of the President's Award.

4. Announcements

Barbara reported that the Program Committee is still looking for a location for the February 2005 joint meeting with BayNet. On future registration forms, we will be dropping the question asking who pays for the registration since we don't currently utilize this information from the forms. Items from the 80th anniversary are being gathered for the archives. Several folks took pictures and these will be reviewed before being sent to the archives.

5. SLA Strategic Plan

The board discussed the draft 2004-2006 Strategic Plan. It was suggested that each Sept issue of Bayline be a print version and that the strong relationship between students and the Academic Relations Committee be explicitly mentioned.

The Chapter will conduct a member survey in mid-January 2005. Marlene Volgelsang will draft the survey and ask the Advisory Council for input via e-mail.

6. Board Mentoring update

Jeff mentioned that Christine Nay could still use some help. Barbara reported for Sandy Malloy that the California Academy of Sciences and Music tour are happening. Deb relayed from Monica Ertel that we've received $350 from the Jobline so far; the Nominating Committee is trying to find a date to meet.

7. Board reports

Jeff will create a checklist to assist with planning events involving money and will distribute it to all committee chairs.

Deb mentioned that Hospitality would hand out 80th anniversary magnets to our new members at dinner tonight.

8. Creation of Archives Committee

Deferred to our next meeting.

9. Pricing policy for programs, tours and professional development

The Hospitality Committee will set the prices for the program meetings and will make the student price half of the member price. Tours will keep their existing pricing structure. Professional Development will set their prices.

For joint events with San Andreas and BayNet, the host chapter gets the sponsorship money. Generally event profit is split according to the membership proportion attending the event. Occasionally, the split is 50/50.

Jeff and Wess-John Murdough will form a subcommittee to develop procedures for how all joint events except with San Andreas will be handled financially and otherwise.

10. Chapter discussion list etiquette

There was a brief discussion on a recent incident on the chapter discussion list. It was decided that no action needed to be taken.

11. The December meeting was set for 5:30-7 pm on December 6th at Beth's library in Oakland.

The meeting was adjourned at 6:00 pm.