San Francisco Bay Region Chapter, Special Libraries Association
Executive Board Meeting
Nossaman Guthner Knox & Elliott LLP
50 California Street, 34th Floor, San Francisco
August 26, 2004
Present: Deb Hunt, Beth Graham, Debbie Jan, Vivian Kobayashi, Barbara Janis, Jeffery Mah, Wess-John Murdough, Chris Orr
The meeting was called to order at 4:50 pm.
Jeff distributed 2 Treasurer's and Finance Committee Reports - July 1, 2003 through June 30, 2004 and July 1, 2004 through August 25, 2004. Last fiscal year, the chapter made $1,567.17 (includes pooled fund interest.) The July 1-August 25 report includes actual expenses as well as committee requested budgets. If everything goes as budgeted, we will have a slight loss ($744.95) this year. No income was projected for the Jobline, although, we do expect to receive donations.
All committee budgets were received; a few were late.
Deb - On August 12th, Deb sent a letter to Paul Underwood, Acting SF City Librarian protesting the discontinuance of SFPL's Business Library Card. In the letter she asked why the card was being discontinued and stated that in a brief poll of SF Bay Region Chapter members, members were willing to pay $25 or so for the service. NOCALL (Northern California Association of Law Libraries) also sent a letter to Paul Underwood.
Old Business
6. SLA Strategic Plan - Marlene
Deferred to the next meeting.
7. Board Mentoring update
Mentors provided brief reports from their mentees. The highlights are summarized below.
Discussion List - Rose is creating a procedures manual for administering the discussion list. In the future, we may wish to move the list to SLA so that anyone can administer it. Currently it resides on an Exploratorium server.
Nominating - A slate was presented for the Executive Board's approval.
Special Projects: Web Renewal - The design work on the new web site is being completed. We will need to change our web address on the chapter's print publications and create a "forward" from the old web site. Each web page will contain contact information.
Vendor Relations - This committee of one could use some committee members. Please send any suggestions to Christine.
New Business
Barbara reported that the 80th Anniversary flyer will go out tomorrow. SurveyMonkey is being used to capture members' feedback; a reminder will be sent to the reflector asking folks to provide their comments on the event. Christine Nay garnered an $800 unrestricted sponsorship from EOS. Marie Tilson spent many hours identifying and locating the chapter's 40 past presidents in order to invite them to our 80th celebration. Commemorative magnets are being designed to celebrate the event.
Vivian reported that the February meeting will feature "Sisters in Crime."
Deb reported what AIIP does for their newsletter. She also queried the SLA Leadership list and found that the policies are all over the map. When our new website is moved to the SLA server, we will consider whether to place the Bayline in a members only section.
Preliminary discussion ensued regarding whether a mentoring program should be created for MLIS/MIMS students. Currently, we have an informal structure, which attempts to connect students with chapter members through dinner meetings, tours, and committee work. A formal structure would require significant additional administrative work to create the structure and maintain it. Clear guidance on the roles and responsibilities of mentors and mentees would be needed. Dunn will ask the Advisory Board for their input.
Marie McKenzie is now President Elect of the new Australia and New Zealand Chapter. Since SF and Sidney are sister cities, Marie expressed interest in having the 2 chapters collaborate in the future. Chris will let Marie know that we are happy to partner with the Australia and New Zealand Chapter.
The meeting was adjourned at 5:45 pm.