Executive Board Meeting, June 27, 2002
Pacific Energy Center
Minutes

Attending: Maggie O'Brien, Marlene Vogelsang, Tamara Horacek, Nancy
Adams, Beth Graham, Chris Orr, Steve Cooney, Jaye Lapachet, Bonnie
Wildorf, Jo Falcon.

Called to order at 4:10

1-2. Tamara welcomed the Board, which tonight included outgoing and
incoming officers, noting that she's impressed with our cohesiveness as a
body and with how much we've accomplished as volunteers in her year as
President Elect.

3. Approval of Minutes as written.

4-5. Treasurer's & Finance Reports - Nancy
We've come out ahead: in addition to the printed summary she
distributed, she expects $200 in income from the California Reception and
about $270 from Jobline, with a few smaller items. Even without
postponement of Directory publication and the web upgrade, Maggie points
out, people are really paying attention to the budget and keeping
expenditures reasonable.
The figures in Deb's Finance report differ slightly from Nancy's
because Deb included interest from the pooled fund, but the overall
picture is consistent. She feels the finance meeting in January was a
useful reality check and contributed to the good results. She has taught
or will teach incoming chairs how the budget process works, and stresses
the importance of incumbents discussing the committee budget with their
successors - particularly since budget categories are set by HQ and don't
necessarily reflect the was this chapter really does things.

Non-agenda item: Chris suggests that the order of Executive and Advisory
meetings be reversed, to avoid repeating reports like Nancy's and Deb's
and so that the Executive Board can act on input from committee chairs.
It was resolved to try this for the August meeting, considering a change
to the Bylaws if the change meets with approval.

6. Overview of the year, past-president Maggie O'Brien: "It was good."
She credits the chapter with doing "amazing work" with dynamic committees
who coordinated an communicated most effectively. "The challenges were
large, and were met well." Attendance has been up at dinners and
professional development events, in part because the calendar was so well
coordinated and balanced. Maggie also wishes to recognize and thank the
essential positions -- like checker of the P.O. box - which go unnoticed
unless something goes wrong.

7. Announcements: Mark Mackler has resigned as Assistant Program Chair
under pressure of work from his new job. However, the nominating committee
has already found a successor in Lauri Flynn. Maggie has been in e-mail
contact with Ailyah Rose, who confirms that San Andreas will take up the
Jobline responsibility this year; Maggie feels it would be wise to draw up
a memo clarifying tenure and trade-off schedule for this function.

OLD BUSINESS:

8. Twinning program: in consideration that this is an ongoing commitment,
it was decided to cut back from two to one subsidies for librarians in
developing countries. Jo is to review and forward information on the
alphabetically first of our original two choices to Bonnie and Jaye, who
will make the check request to Nancy. The chapter will send this
librarian a welcome letter when HQ notifies us that the sponsorship has
been established, and an article will go to the Bulletin.

9. Professional Achievement Award: the choice of Deb Hunt was
enthusiastically approved.

10. Chapter Leadership Training: For the past five years, the chapter has
offered a special half-day workshop to officers as a perk and thank-you
for their level of service. Topics have included mentoring, stress
management, etc. Maggie and Beth are researching a theme and speaker for
this year's, to be held in late August/early September, and welcome
suggestions.

11. California reception at the SLA Conference - was a success, but
further discussion will be deferred to the joint meeting with the
Advisors, when organizer Karin Zilla can report directly.

12. Committees: deferred to joint meeting.

NEW BUSINESS

13. Conference Items: deferred.

14-15. Board Member Duties/Mentoring: addressed briefly, in terms that
"you all seem to know exactly what you're doing" and with a reminder to
write up procedures for those who follow.

16. Subscriptions: Jaye has a concern about no-shows at meetings for
which they've promised to pay at the door. She proposed and the Board
accepted, that credit card information be taken when the reservation is
made, and the card charged if the person doesn't attend. This will be
announced on the listserv after Jaye and Tamara, working with the
Hospitality Committee, have developed a positive phrasing. As a
longer-range solution, we are considering "season ticket" subscriptions
for the entire year of meetings. These would offer a discount and be
easier (only one check) for members who need to have a purchase order
processed. Details and logistics are under discussion.

17. Bayline schedule: approved, with praise for coordinating so well with
the events schedule to streamline the announcement process.

18. It's our turn to make arrangements for the annual joint meeting of the
San Francisco and San Andreas Boards, usually held in late July at a
location midway between the chapters. (Last year's venue was the Menlo
Park Library.)

19. The August meeting is tentatively scheduled for Wednesday, August
14th, probably at Dolby Labs.

Other:

The Board voted a formal thanks (and authorization to Marlene to buy a
gift) to Chad and Herman, the PG&E chefs who have provided the excellent
and varied light dinners for these meetings during Marlene's and Maggie's
tenures.

Meeting was adjourned at 6:55.

Respectfully submitted,

Jo Falcon, secretary

Document maintained on server: http://www.sims.berkeley.edu. Last update: December 16, 2002
Send comments to sla-sf@sims.berkeley.edu, Chair, SF/SLA Web Committee..