Executive Board Meeting

April 30, 2003
Dolby Laboratories, Inc.
999 Brannan Street
San Francisco, CA 94103-4938

Present: Nancy Adams, Lauri Flynn, Beth Graham, Tamara Horacek, Jaye Lapachet, Jeff Mah

1. The meeting was called to order at 5:30 p.m. Jaye Lapachet asked whether our number constituted a quorum and Tamara said she would check.

2. The meeting notes from February 4th were reviewed and approved.

3. and 4. Nancy Adams presented the Treasurer's and Finance Reports. We are down about $900 because credit card payments have not yet been received, and because of a $4000 transfer from our Pooled CD fund (via SLA HQ). There was some discussion about evaluating the "hidden costs" of programs, e.g., taxes and tips, bartender fees, honoraria, etc. and that may mean raising the price. As mentioned in the 2/4/03 Minutes, Maggie O'Brien has volunteered to create a "profit and loss template" and to coordinate with the Hospitality Committee in the coming year.

5. Tamara said that Maggie and her committee are just about ready to announce the Professional Achievement Award.

Old Business

6. There was some discussion about the Procedural Manuals and Tamara reminded that these will be reviewed, and most likely revised, after the ‘simplified’ unit Bylaws are voted on in June. Our current procedure manuals and Bylaws will become guidelines. Maggie and Tamara will review the changes and the implications to our own practices and procedures in the coming year.

7. Tamara will have the 2003 Annual Committee Reports posted on the website.

8. Beth has received a number of responses to a call for volunteers sent or forwarded by Tamara and others. When the new Advisory Council is complete, Beth will send an e-mail to the past and new AC members to which she will append the list of volunteers.

9. Maggie, Professional Achievement Award (see above, no. 5).

10. Beth reported that she has submitted the membership application and fee for our chapter’s twinning project candidate, Smita Chandra. Jaye asked that Bonnie clarify our role as Smita’s sponsor as there might be some confusion about what additional support we can provide her.

11. Lauri and Jaye reported that turnout for the May 16th program event looks very good.

12. Tamara reported for Rita Evans about the Strategic Planning online survey. The turnout rate was only about 30% which is disappointing.

13. Chapter Bulletin Indexing Project (tabled, TLH to revisit 09/03)

14. Bylaws (see above, no. 6).

New Business

15. The discussion on mentee and committee reports was brief and varied. Most of the annual reports have been turned in to Tamara and will be available for everyone on the Web soon.

16. We briefly discussed a member’s suggestion that Jobline postings be completely free to hiring companies. The general consensus is that the donation is quite small already, considering the target audience. Since this is a joint effort with San Andreas, Tamara will pass the suggestion on to their Executive Board for additional feedback. On a related note, Lauri thought maybe we should advertise the Jobline in the SF Business Times, to solicit more postings.

17. While checking out retention schedules for Finance, Scott Smiley at HQ suggested we use Quicken to do the budget reports. Nancy said she would look at Quicken and see if this will work for us. In the interest of ongoing simplification, the board discussed the importance of the Finance role, and agreed that we would like to continue to have that position on our council.

18. Fundraising. There was a somewhat longer discussion about future direction of this Committee. Jaye asked why the Fundraising and Advertising Committees were separate. San Andreas combines these functions, which eliminates double calls to potential sponsors. However, the board agreed that Advertising and Fundraising were both demanding positions, and should remain separate. The board asked that these functions work more closely as a team going forward. The board also discussed a related problem, which is defining our message to sponsors and what exactly we are selling.

The next meeting will be June 26th with the location tbd.

 

Meeting adjourned at 7:20pm

Respectfully submitted,

Beth Graham

(Acting) Secretary in Bonnie Willdorf’s absence

 

Document maintained on server: http://www.sims.berkeley.edu. Last update: June 19, 2003
Send comments to sla-sf@sims.berkeley.edu, Chair, SF/SLA Web Committee..