San Francisco Bay Region Chapter-SLA

MINUTES: Executive Board Meeting

Wednesday, February 18, 2004

650 California Street

San Francisco, CA

Present: Beth Graham, Lauri Flynn, Barbara Janis, Tamara Horacek, Deb Hunt and Jeffery Mah

1. The meeting was called to order at 5:15 pm

2. The minutes of the December 4, 2003, Executive Board Meeting were approved as submitted.

3. Beth announced, and the Board approved, the Nominating Committee Slate: President Elect – Chris Orr, Secretary – Debbie Jan and Assistant Director, Programs – Vivian Kobayashi. Tamara outlined the voting procedures. The slate will be presented at the March 3rd dinner meeting and any nominations from the floor will be taken at that time. We will vote at the May dinner meeting.

4. Treasurer’s Report. Jeffery Mah went over the Year End Financial report, noting that we ended the year at –$1,610.21. This includes the $4,000.00 we transferred from the pooled fund, to cut down the deficit. He then went over the Treasurer’s and Finance Committee Report covering 7/1/03 through 1/31/04. Current balance of income over expenses is -$1,612.99. This negative balance will disappear in March when the Chapter receives its dues allotment from SLA headquarters. Bayline advertising looks good. The newsletter expenses also include the cost (under Bulletin – Non Advertising) of the new hardware and software for Bulletin production. Jeff reminded us that we need another officer to sign checks, since he is the only officer now who can do it. Deb Hunt and Jeffery will work out the logistics of adding Deb as the second signatory. There was a brief discussion of which chapter would be hosting the Western Chapters reception at the June meeting in Nashville. We also discussed the dinner meeting donations to the Joint Chapter meeting and whether profits or expenses were shared. Tamara stated that the host chapter was responsible for the profit or loss of the joint meeting.

5. Program Report. Lauri Flynn announced that the program year was halfway over. The next two programs are set. March 3rd we are having a speaker from Califa do a short presentation and the featured speaker is CEO of Grolix talking about Grokker2. April 1st is the neighborhood meeting night and we are still working on a dot.com speaker for the May program. Craig Newmark is unable to come then but is interested in another time. Eric Montes will now check with Ebay and Amazon.

Old Business

6. Bylaws/Governing Documents Update: Beth said we would get the standard, i.e. generic, document in its final form from Headquarters. Tamara and Maggie O’Brien will then review it. Tamara mentioned that they would not make changes in the documents from SLA. Any changes will be part of the procedures manual.

7. Computer upgrade: Beth said that the upgrade seems to be going well. Our editor is learning the software.

8. Electronic Bayline. Most people are happy or at least content with the electronic distribution of the Bayline. Only three have asked for printed copies so far.

9. Joint Directory. Earlier plans were to have it ready to announce and display at the February joint meeting with San Andreas but that did not happen. Rita Evans made the suggestion to put an image of a copy of it on the website to solicit orders.

10. Web Redesign Committee asked if they can make the decision to hire the best designer they find. They are sending out RFPs now. Jeffery wanted to be sure they stayed within certain expense parameters when selecting a consultant to redesign the web.

11. Upcoming tour features a talk by Paul Matzer of the Nature Sound Society. Tours Chair Sandy Malloy asked him about an honorarium and he said he’d really like a membership in SLA. Lauri said that the Program Committee has not been giving out honorariums this year to people as part of the cost saving program and since speakers have been promoting their institutions or companies it didn’t seem appropriate to give them an honorarium. The Board decided that we should give Mr. Matzer a check to cover the amount of an SLA membership because we had made the initial suggestion but the honorarium policy in the future would be re-evaluated.

12. SLA’s 80th Anniversary is in 2004. One of our Chapter Presidents, from 1947, wrote to remind us of the date. If any Board members have ideas for celebrating the event, please contact Beth by e-mail.

13. Fundraising Chair Robert Burke sent Beth an e-mail with some comments about fundraising and program. Jeff, who is his Board mentor, will follow up with him.

14. The brief committee reports were tabled.

15. We will decide the date of the next meeting by e-mail.

The meeting adjourned at 5:57 p.m.

Respectfully submitted by

Lauri Flynn, substituting for Secretary Bonnie Willdorf