San Francisco Bay Region Chapter, Special Libraries Association

Advisory Council Meeting

PGE Energy Center, Library

851 Howard Street, San Francisco

June 24, 2004



Present:  Deb Hunt, Robert Burke, Elyse Eisner, Lauri Flynn,

Beth Graham, Tamara Horacek, Debbie Jan, Barbara Janis,

Saundra Lormand, Jeffery Mah, Sandy Malloy, Michele

McGinnis, Dunn Miller, Wess Murdough, Maggie O'Brien, Chris

Orr, Camille Reynolds, Joshua Richardson, Nick Robinson,

Michael Sholinbeck, Bruce Thomas, Linda Vida, Marlene

Vogelsang, Eris Weaver, Bonnie Willdorf, Karin Zilla,



The meeting was called to order at 6:08 pm.



1. Beth welcomed everyone to the Advisory Council meeting

and asked for folks to introduce themselves.  She reviewed

the accomplishments of the past year.  Advertising and

Fundraising were folded into a new Vendor Relations

Committee.  There has been an increase in student attendance

at the dinner meetings; any ideas to further boost general

attendance at meetings should be sent to Camille.  Beth

thanked the board and council for the tremendous amount of

work they completed during the year. 



SLA has reincorporated in New York.  Now recommended

practices and governing documents are used. 



2. The February 18, 2004 meeting minutes were approved as written.



3. Treasurer's Reports

Jeffery provided a printed Treasurer's and Finance Committee

status report through May 31, 2004.  The checking account

balance went up to over $12,000 and there are only a few

more items he is waiting for to come in.  The meeting

expenses category now includes an entry for board and

committee meetings.



4. Budget Report and Due Dates - Wess Murdough

Wess handed out the FY 2004/05 committee budget request

forms.  The forms have been pre-filled out with income and

expenses from last year. The deadline for budget requests to

be returned to Wess is July 23, 2004.  Forms can be faxed to Wess.



5. Program Update  - Lauri/Barbara

The program schedule was distributed.  Our 80th anniversary

will be celebrated at the Society of California Pioneers on

September 23rd.  In October the Director of the Bancroft

Library is speaking at the UCB Faculty Club.  Craig Newmark

from Craig's List is speaking in March.



6. Announcements

Beth - Maggie had a great idea to send a 125th Anniversary

congratulatory letter to San Francisco Public Library and

Beth sent one.  The letter will be published in the next

Bayline and it will be distributed with these minutes.





Old Business

7. Bylaws and Procedural Updates - Tamara/Maggie

Went through our bylaws and best practices and changed them

to conform to the new SLA system of governing documents. 

Chairs should review at their procedures and send changes to

Beth.  



8. Twinning Project Update - Bonnie

Nothing new to report.  The chapter selected a librarian

from India last April and paid for a 2 year SLA membership

for her.  She has joined the chapter's discussion list and

the secretary is the chapter liaison.  





New Business

9. The next joint Advisory Board/Executive Board meeting

will be August 26th.  

Light dinner at 5:30 and the meeting starts at 6.  The

location is TBD.



10. Contact Information (verification)

The Executive Board and Advisory Council roster was handed

out.  Deb requested that folks send her corrections ASAP. 

Some corrections were noted.



11. Leadership Code of Responsibility Form

Forms were handed out.  Folks were asked to sign and return

the forms to Deb by July 15th.  Deb will turn in all the

forms for the chapter.



12. Committee Chair Responsibilities - Deb: Mentors,

Meetings, Communication

Deb distributed the mentor list and reminded the mentors to

check in with their mentees at least once/month for

committee updates, answer questions, or discuss other issues

that arise.  Mentees should feel free to contract their

mentors or Deb at any time.  If you need help, just ask. 

Don't wait until you are overwhelmed; there are plenty of

people that can help. 



Brief Committee Reports

* Academic Relations - Camille - Year went well.  There was

SIMS reception in the Fall on job hunting.  Taking the time

to recognize each student at the dinner meetings worked

well. More outreach will be done especially to the library

technician programs at City College of San Francisco and

DVC.  Deb will invite AnnaLee Saxenian, SIMS Dean, and

Blanche Woolls, San Jose State Dean, to our 80th anniversary

dinner meeting.  Camille reminded the committee chairs to

consider having students on their committees.



* Archives - Tamara - Retention schedules were sent out. 

Send material older than 5 years but don't send material

that shouldn't be retained forever.  Anecdotal material

might be interesting to keep for historical events in the future.



* Bulletin - Josh - Bayline index is on the web.  Computer

and software has been passed to Dunn.  If anyone has ideas

of what to do with the old computer, please send them to Deb.



* Credit Cards - Deb - Bill continuing.



* Directory - Beth/Bruce - The chapter has a printed SA/SF

directory for sale ($20), which has indexes not available

from the web download.  The printed directory will be

updated quarterly and will only be available to members. 

For $60, members can get a printed directory plus updates

for a year.



* Discussion List Administrator - Deb - Asked the Advisory

Board to subscribe.  2 weeks ago the server was changed.  



* Government Relations - Unfilled last year.



* Hospitality - Saundra - Last year was the first time there

were 2 co-chairs.  Worked well.  Hospitality is looking for

door prize ideas.  



* Jobline - Beth - We will start hosting July 2nd.



* Networking - Karin - No problems.  Mostly followed what

Ava Goldman sends out to the Sierra-Nevada Chapter.



* Nominating - Eris - Jaye chairing next year.



* Program - Barbara - 6 programs have been scheduled.  April

Neighborhood dinner meeting coordinators will decide the

days for the dinner meetings.  Will try not to conflict with

SA neighborhood meetings.



* Professional Development - Linda - Had 2 half-day

programs, one on communication/career development w/BayNet

and the other on blogging.  Used MonkeySurvey for the

program evaluation.  Had 2/3 response rate and received more

thoughtful responses.



* Reflector - Deb - No problems.



* Strategic Planning - Marlene - Thanked Rita for overseeing

the last survey.  The new Strategic Plan was submitted to

the Executive Board earlier today.  Most of the goals from

the previous strategic plan have been achieved.



* Tours - Sandy- 2 tours were held last year, San Francisco

Performing Arts Library and Museum and California Library of

Natural Sounds at the Oakland Museum.  If anyone has

suggestions for new venues that don't charge, please let her know.



* Web - Michael - Work is moving along to move our web site

to a SLA server this summer.  Prior to the migration, a

snapshot of the web site will be burned on a CD for the

archives. 



* Web Special Projects - Nick - Showed off the new web site

look. Bob Lormand, a former Chapter member, was the

consultant who helped work on the design.   The site looks

snazzy and can be previewed at:

www.rhinopub.com/sfsla/sfsla-home.html

This is a major redesign with emphasis placed on

functionality and content.  The navigation has changed and

we will have search capabilities.



SLA Conference Notes

About 3800 attendees.  The SLA calendar is changing from

fiscal year to calendar year.  There was some discussion of

the SLA Annual Campaign for Professional Development to

enhance the professional development offerings and develop

an online learning system.



The meeting was adjourned at 7:55 pm.



Respectfully submitted,



Debbie Jan

Secretary