Advisory Council Meeting, June 27, 2002
Pacific Energy Center
Minutes

Attending: Bonnie Willdorf, Jo Falcon, Maggie O'Brien, Tamara Horacek, Nancy Adams, Holly Riccio, Beth Graham, Wess-John Murdough, Robert Burke, Lincoln Cushing, Chris Orr, Jaye A.H. Lapachet, Terry Richards, Sara O'Keefe, Nancy Phelps, Steve Cooney, Gina Castro, Natasha Bergson-Michelson, Bruce Thomas, Marlene Vogelsang, Debbie Hunt, Rita Evans, Karin Zilla, Nick Robinson, Debbie Jan, Mary Ann Mahoney, Saundra Lormand.

Called to order at 6:05

1. Maggie welcomed the attendees to the annual turnover meeting. Introductions were made around the table. Maggie officially turned over the presidency to Tamara.

2. Tamara thanked the incoming Advisory Council for making ours such a great chapter.

3. Approval of February 21 minutes was deferred as they were not available.

4. Treasurer's Report. Nancy reported that our balance is higher than at the beginning of the year. Tamara added that we have to pay close attention to our individual committee budgets to keep in a sound financial condition for audit purposes. Nancy would like people
to enclose a note when they send her checks that tells her into which budget category the money is to be deposited and the amount that is enclosed. This makes for much easier tracking of our income. Nancy also requested that people add SLA to the address label so that they won't get mixed up with her company checks.

5. Administrative documents are at: http://www.sims.berkeley.edu/sfsla/letterhead/letterhd.html. They are hidden on the site, so if you can't find them, please call or email.

6. Maggie presented an overview of the year via the Chapter Committee Annual Reports Summary. Communication between and among committees really worked to make this a successful year. Committee reports will be on the Web site and committee chairs are encouraged to read these for guidelines and suggestions. Unofficial committee chairs were recognized as well - Holly Riccio as PO Box monitor and Linda Yamamoto as Reflector monitor.

7. Tamara thanked the Nominating Committee for finding Lauri Flynn to replace Mark Mackler.

8. Debbie Jan presented the Finance Report. 2001-02 had projected a deficit of $8000 but we actually have a surplus of $4000. Debbie includes pooled interest in her report which explains the difference with the Treasurer's Report. Debbie requested committee chairs to review the previous chair's budget and to prepare their budget carefully. Budgets are due by July 19 to Sara. Sara will present a proposed budget at the August meeting.

9. Marlene requested that outgoing chairs forward their procedures to her.

10. Marlene announced that this year's Professional Achievement Award will go to Debbie Hunt. It will be presented at the September meeting.

11. Tamara announced that we will be participating in a Twinning Project whereby we will sponsor a member for our chapter from Malaysia, where there is no SLA chapter.

12. Tamara announced that we helped sponsored a librarian from Pakistan to attend the SLA Conference in LA. He had attended conferences in the past. He was very grateful.

13. Committee Reports

a. Government Relations -- Karin - I finally got on the distribution list from Don Newcombe in Headquarters who is head of the Public Policy group. I have advised him to make sure that Natasha Bergson-Michelson is added to his list.

b. Strategic Planning - Rita - we are working on the survey for this year - we want this to be Web-based and useful for our members and for the committees to be able to fulfill their needs.

c. Directory -- Bruce -- We were moving toward a Web-based Directory but Headquarters beat us to it. The database that is up on the SLA site is well done and searchable and available in many printable formats. Bruce proposes a print-on-demand directory, partially because of cost. Lincoln raised the issue of archiving old versions. Bruce said this would be easy to do. Procuring corporate sponsorship has been and will continue to be increasingly difficult. There are password issues involved as well. Debbie Hunt raised the issues of paying individually as something that membership might balk at and suggested that this be part of the Membership Survey. Karin raised the issue of online advertising, hyperlinked to current information. The timeliness of online directories was lauded, as opposed to printed directories that are out-of-date as soon as they are printed. Beth asked if it would be possible to put a sub-set of the national database on our Web site, but there are privacy issues as this is on the password-protected portion of the Headquarters Web site. Tamara asked us to send comments to Bruce and continue this discussion on the Discussion List. Bruce will post to the Discussion List and ask for feedback, particularly re: the printed version scheduled for August. The Reflector will be used, not the Discussion List and Bruce will consult with San Andreas.

d. Web - Nick - staying on for a third year and has enjoyed working with the various chairs.

e. Mailing - Saundra - works well with Steve.

f. Bayline - Steve - Passed out production schedule. Please add columns as you see fit. There has been a suggestion that meetings be announcements rather than flyers.

g. Advertising - Nancy - enjoyed working with Steve

h. Tours - Terry - Several Spring tours fell through. Three are in the hopper right now. There's a head start for this year. Lone Mountain and Presidio are good possibilities.

i. Program - Jaye and Chris - Passed out schedule. Add March to the schedule. Has a committee and a good start on things. July 16 is the Launch Meeting so dates can all be laid out in advance and coordination with Tours and Professional Development can start early. We will be sticking to the 6 meeting format and the Executive Board has been discussing a subscription format. Watch the Reflector for more information.

j. Fundraising - Robert - The list Jenny and Robert was working for was updated a month before the NASDAQ crashed, so it was pretty useless. It was a challenging year.

k. Nominating - Wess - Demolished the myth that if you were on the Nominating Committee you wouldn't be nominated, hence Beth (after much detailed research by Karin).

14. Tamara announced that the Headquarters Web site, as well as our chapter Web site, is a good place to find things.

15. Tamara had everyone sign Officer Acknowledgment Forms.

16. Tamara will distribute Roster and Mentoring List next week. Please correct any information. It will also be on the Web site.

17. Maggie and Beth are planning Leadership Training that is our way of rewarding you and helping you along. It's a free half-day morning workshop, probably in September. Tamara asked for input or suggestions of presenters. Contact Beth with ideas. Committee members are welcome as well.

18. The next joint meeting will be on August 14 at 5:00 pm, probably at Dolby.

SLA Conference Notes - Tamara reported that the California Reception was great. Wess noted that they had to be kicked out of the room. There will be a national Membership drive. Send in names to Headquarters. The By-Laws revisions were approved. They will be sent to the entire membership for a vote. It is very important to vote as a certain percentage is required for passage. They will bring us into compliance with New York law where SLA is incorporated. In terms of branding, the New York chapter suggested The International Society of Information Professionals as a new name. You can email Cindy Hill with your own suggestions. There may be something on the Web site. Nancy will send to the Discussion List. Marlene, Debbie Jan, Richard, Frank Lopez, Roger Strouse and others contributed to the Program. There is always a Leadership Day, so next year, if you can go to New York, try and take advantage of it. Keynote speakers were great - Peter Drucker and Doris Kearns Goodwin. Peter Drucker really knew us and was a terrific speaker. Doris Kearns Goodwin was an extremely engaging speaker. The speaker at the Leadership meeting was excellent. Mary Boone spoke about communications. We raised $2400 for the Chapter Reception in LA.

19. The San Andreas Chapter did a lovely job organizing the May joint meeting and raised a lot of money.

Meeting adjourned at 7:40

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