Executive Board Meeting Minutes
January 30, 2002
President Susan Moss brought the meeting to order at 4:40 PM.
The members present made introductions

Minutes
Minutes from the August 14, 2001 Executive Board Meeting were reviewed and approved by the Board.

President's Report
Susan Moss reported that Mala Sistla wants SLA to start a competitive intelligence caucus. She wants permission to come to the February meeting to speak about it and gather signatures to enable her to start the caucus. It was brought to a vote and approved. Janet explained that a caucus is a special interest group of like-minded individuals, which may or may not turn into a division. It was noted that there already exists a baseball caucus.

President-Elect/Program Chair's Report
Ruth Weitzenfeld reported on the meetings held.

Past programs: September's meeting had a low turn out due to September 11, but the program was very good. Connie Paul and Norma Blake spoke. It was noted that the Ramada Inn was a good location. October's meeting at the Radisson got rave reviews however it had too many speakers and not enough time allotted for them. The meal was awful. Allison Jackson was well received. November's joint meeting with the NJ Chapter had 24 attendees, only 5 from the NJ Chapter. They mentioned that Jamesburg was too far to drive. December's meeting at Good Time Charley's in Kingston had 29 attendees. The topic was personal coaching which people found very interesting, however they felt there was not enough time for questions. Future programs: The meeting on February 13th will be held at Peyton Hall and the topic will be marketing. The March 21st meeting will include two library tours, one of the Engineering Library and the other the Stokes Library. Palmer House was a favored place for dinner. Children's books will be collected at this meeting to benefit Mercer Street Friends. The April 10th meeting will feature Claire McInerney from SCILS speaking on "Gender and Technology." Sunny Gardens was mentioned as a preferred site for this meeting. We are hoping to be able to book the Garden Room at Prospect House for our May meeting. Mitchell will speak with the Board at Princeton to see if it can be arranged.

Fund Development
It was agreed by the New Jersey and Princeton-Trenton chapters to share the sponsorship monies for our two joint meetings. $425 is owed to us from the NJ Chapter and $250 from Dialog. The April and May meetings are blockbuster meetings for vendor sponsorship and multiple sponsors should be looked at. We are looking at John Wiley, Information Express and West Group. Coordinating fund development with joint meetings is difficult to do as is securing sponsorship for the September meeting. It was noted that attendance is down this year due to 9/11 and the recession. It is hard to get a vendor to sponsor a meeting when attendance is low, when they readily donated $500-$750 when times were good. New sponsorship is desirable, rather than depending on the same high profile vendors all of the time.

Membership Report
The membership count stands at 179. There are three new members: Mary Kearns Kaplan, Robert Diamond and Margaret Smith. It was suggested that when a new member comes to a meeting, to go up to the desk and say " I'm looking for so and so, to get to know them and make them feel welcome. A "new member" ribbon was suggested to attach to their badge to identify them. A peel-off label could be attached to the nametag at the event when the new person arrives.

Consultant chair's report
Janet Weiss made the Consultation report. Susan Moss was contacted for consultation help, who forwarded the request to Janet Weiss. Janet made the initial call to the requester and after ascertaining what was needed, referred the contact to Maria Baratta who visited the company and wrote the recommendations. It was suggested that « day of free library consulting should be given to help grow the field of Librianship. Marketing ideas are needed to let people know that consulting services are available. MCCC, Princeton Public Library, the Chamber of Commerce and a local human resources association were mentioned as leads for marketing.

Rutgers SCILS Program Associate Report
Maxine Goldsmith was sick so Susan reported that in the works is a pizza party meeting at SCILS. Some SLA members would be present to network with the students and the video with Mary Ellen Bates on Special Librarianship and the future of the profession would be shown. Will there be a career day this year? Maxine will get in touch about sponsoring the trip to the LC which will cost about $500.

Treasurer's Report
Elana Broch reported that over the course of 2001 our income minus expenses was $3742.40. There is an unpaid bill of $1200 for the Radisson. There is money outstanding from Dialog and the NJ Chapter. Things have been down in the last few meetings. It was suggested that money is put in a CD, but it was further pointed out that money is required for cashflow purposes. It was suggested that we have an online bulletin on our website and what it would contain.

Professional Development Chair's report
The Web class given was full, with a waiting list of 3 people for another workshop. 15 people attended. The people thought that it was a good job. Bringing someone in to teach FrontPage was mentioned at a cost of $650. It was noted that it would be nice to have a web support group. Parking directions have to be made clearer for future workshops.

Web Editor's/Employment Chair's Report
Mitchell Brown reported that two professional postion recruiters are interested in sponsorship ads in our online bulletin. There was a discussion on how much acknowledgement should be given for what price. Employment ads keep coming in and it seems evident that Science Librarians are in demand. There are currently 35 postings up. It was reported that the "membership only" part of web page is working. Progress is being made on the pictorial member information page.

Nominating committee chair's report
Susan Moss reported for Mary Steiner, Nominating Committee Chair. Brian Lewin and Ellie Fogarty have agreed to serve with Mary on the Nominating Committee. Anyone with nominations should contact Mary.

Old Business: Chapter Bylaws
Susan reported that Headquarters only need to have bylaws. We should change the name to Procedures Manual or Guidelines. These do not require a vote to change.

New Business
Darla Wagner can no longer store archives. Jan Wattersworth offered to store the boxes of archives. A listing of contents need to be with the boxes. Sponsorship of SLA membership to third world countries was brought up. It was decided that more information has to be obtained. At the winter meeting discussion was held that members would elect board members who would in turn decide who would be president. However, members want to vote on board of directors and the president. David McCullough (author of John Adams) will be at the SLA convention. An increase membership initiative was introduced for the April meeting; a "bring a buddy" to the meeting. The March meeting will be "bring a book" for Mercer Street Friends and at the May meeting there will be a drawing for a free meeting.

Next Meeting - TBA
The meeting was adjourned at 6:50 p.m.

Attendees: Susan Moss, Miranda Scott, Ruth Weitzenfeld, Marilyn Apelian, Janet Weiss, Mitchell Brown, Jennifer Rojas, Susan Bales, Jennifer Rojas, Dorothy Alibrando, Jan Watterworth and Elana Broch.