CHAPTER BOARD MEETING MINUTES

28 January 2000

Present: Dawn Duddleson; Toni Emerson; Alison Keyes; Corey Murata; Nola Sterling.

Meeting called to order at 5:15 pm.
@ HUB Student Union, UW

The November 16, 1999 Board Meeting minutes were approved. The email Board votes concerning the Strategic Plan update and funding for Toni and Nola's attendance at the SLA Mid-Winter Conference were confirmed. Both votes passed.

Toni presented issues that came up at the Mid-Winter Conference.

SLA is interested in partnering with other associations. Our Chapter is trying to create a joint lending library with other library associations' local chapters. Vivienne has gotten a positive response from LLOPS, but no definitive response from ASIS or ACRL. It was proposed that Vivienne should contact ASIS and ACRL once more, and that we should move forward with the joint library plan even if only LLOPS participates. The motion passed unanimously.

SLA is considering a name change for the Association, and Headquarters prefers that the Association's logo be used more universally around the Chapters. Our Chapter's website currently uses our local logo, developed for the Seattle Conference, but perhaps we should add Headquarters' logo as well. There was also a discussion concerning the inclusion of sponsors' logos on our website. Toni's understanding is that their logos can be included if we receive services from them.

Headquarters is interested in simplifying the Association's structure. Many Chapters, including ours, cannot fill all the committee chair positions they have set up. We need to eliminate some chairs while retaining key functions. The possibility of having Co-Chairs with two-year terms was discussed, as was the question of whether or not people should be rotated out of these positions to prevent burnout. It was decided that we should compress the committee structure of our Chapter into teams, each with a team leader and subareas within each team. The teams would cover people, money, and communications. This will be discussed further at the next Board meeting.

Alison will take over as the Grants and Awards Chair. We need to publicize the grants and have students send in grant requests. We also provide up to four Annual Awards each year, although we do not need to give them all out each year. We need to solicit nominations for these awards.

Nola requested that the Chapter donate $100.00 to the I-School's Margaret Chisholm Memorial Fund. The motion passed unanimously.

Headquarters will be distributing $16,000 in grant money next year. Applications are due by July 1. Nola is working on a grant application with the Oregon Chapter to help fund next year's joint meeting.

Corey distributed copies of the Chapter's current Cash Flow Report and Balance Sheet. Toni asked him to put together cash flow reports for Programming as well.

The next board meeting will be February 9 from 6:30 to 8:30 at Toni's house.

Meeting adjourned 5:55 pm.

Minutes submitted by Dawn Duddleson.