• Operating allotment from SLA
• Vendor sponsorship of meetings
• Minimum of two sponsors at $500 each is needed for each event.
• Meeting registration fees (graduated levels for members, students etc.)
• Typically this is just used to cover costs for the event itself and not to generate revenue for the group
• $25 is reasonable for meeting registrations and necessary to cover costs.
• The difficult part of program planning is that it varies so widely year to year.
• Some resistance to paying more money for meetings.

The group reviewed the list of requests & recent purchases in the current budget.

Motion to spend money?
We are empowered as a board to spend money and do not need a motion and formal vote, but if we are going to spend a large amount of money, set up a new policy etc. then we can call a motion and take a vote. This information is shared with the chapter through meeting minutes.

Existing funds

• Mutual fund account left for national/regional SLA events such as when SLA was here in Seattle. Rainy day fund for extraordinary expenses. $4858.00 in this Washington Mutual account.
• $7000.55 in the checking account

SLA allotment
We receive close to $4000 once/year. It is sent to us in one chunk in the first part of the calendar year. The board felt that a portion of this allotment – 75% should be set aside for budget requests. The remaining 25% will provide a buffer for meetings that do not break even. Over the past few years this allotment has been decreasing in size due to lower SLA membership numbers, this will need to be taken into account each year as the budget is set. For example, the allotment for 2002 was $360 smaller than the previous year. Budget requests for this year total $3250. We estimate that our next allotment will be $3500 (membership dropping, tough economic times). And taking 75% of that would mean that we only have about $2600 so this year we’re going to need to pull from our bank account.

Process for budget planning
Going forward, the board will set a timeline for managing budget requests. Proposal is to:

• Outgoing chair comes to the changeover meeting or meet with their person separately with some kind of idea of what they spent over the past year and ideas for what can happen in the next year.
• Incoming person should take that information and estimate how much they expect to have for the year based on past trend data and plans for the upcoming year.
• Requests should be submitted by a specific deadline announced at the summer changeover meeting.
• The board meets prior to the first fall meeting to create the budget.
• It will be communicated to the chairs at the fall board meeting.

2002-03 Budget review
For those chairs that have not submitted their requests we will fund upon request and review.

• Most important to have the president-elect attend.
• Have board members try to get full funding or as much funding as possible before turning to chapter for stipend.
• Stipends will be set at $500 for mid-winter meetings and $300 for the annual meeting.

• Student membership award moved down to $50 since student memberships costs for last year were just $35.
• Not sure how many awards will be given out, is this for one or two awards?
• Career achievement should be more substantial
• Career achievement - $150
• Professional achievement - $50 to $75

Lending Library –
Request report from Mary Whittaker to see how many people are using the materials and how frequently they use the materials. And her collection development plans. If she wants something outside of her budget then the board discusses it.’

Student relations –
The board needs more information about their proposal in order to review and fund it.

The meeting was adjourned at 8:45 PM.   
Minutes submitted by Lauri Ellis.