Executive Board Meeting Minutes
Tuesday, October 19, 1999
Nola Sterling's House
Present: Dawn Duddleson, Sue Eipert, Toni Emerson, Alison Keyes, Corey
Murata, Lyn Sauter, Nola Sterling, Ruth Van Dyke
Dana Bostrom submitted an Apology for Absence to Toni. Her comments on the
Strategic Plan are included as an attachment.
The meeting was called to order at 6:00 PM.
The meeting was called to present and discuss the Strategic Plan 2000.
UPCOMING BOARD MEETING AGENDA
The following items will appear on the next Board Meeting agenda:
Global 2000 - SLA Chapters are being asked by Association Headquarters
to donate $500 as partial funding for $2500 fellowships to help overseas
librarians attend the Global 2000 meeting in Brighton. Board to discuss.
Mentoring - Lake Washington Technical College would like SLA to
participate on their Visiting Committee. Board to discuss.
Student Relation Committee - Board will discuss revamping the
Committee in order to update their roles, include more participation by
students, etc.
The next Board Meeting is scheduled for November 16, 1 hour prior to the
Boeing event.
BOARD MEETING TELECONFERENCING
Toni would like to see increased participation by Mary Frances Lembo at
Board Meetings through the use of teleconferencing or speakerphones. It was
proposed that Nola try to set up something for the Boeing meeting. The
motion was passed unanimously. Nola will also look into getting approval in
advance for long distance phone call charges up to some particular amount.
STRATEGIC PLAN 2000
Lyn and Ruth presented the Strategic Plan, which they said was not
significantly different from the 1996 mission statement. It is meant to
provide direction to the Chapter rather than to serve as a task list. They
recommend moving to a 3-year plan from the current 5-year plan.
Discussion of the Plan included the following points:
"Planning programs for the widest possible audiences" is intended to
meet the needs of both new and experienced librarians. Individual meetings
may not meet this goal, but the full spectrum of members' experience and
interests should be reflected in programming over the course of the year.
Alison discussed the UW SLIS Visiting Committee. Our representative
used to be the Chapter President by definition, but this is no longer
required. Representatives are now named to 3-year terms, with new
representatives named by outgoing representatives. Mike Eisenberg is
looking for significantly increased participation from SLA on the Committee,
which is intended to bring in working professionals to provide input on what
the profession needs from SLIS graduates. Alison will provide a report from
the Committee's meeting at the end of October.
Nola will work on getting the Continuing Education workshop set up.
Toni suggested that we look for a way to include language concerning
taking responsibility for the quality of information provided in our online
presence (i.e., our website and email list). Various possibilities were
discussed.
Ruth will update the Plan and send it to Toni and the Board. This
will be followed by an Executive Board email vote on the proposed Plan.
MEMBERSHIP DATABASE
Sue has looked into what other Chapters are doing with online membership
directories. She found some material on the Oregon and Philadelphia Chapter
websites, but nothing similar to what we've discussed. We are considering a
members-only database that would include members' skills and software used,
and would be easy to update (perhaps by members themselves). Our current
membership database is in Microsoft Access. It was proposed that Sue send a
message to the Chapter email list asking for input on this matter. The
motion was passed unanimously.
OUTREACH
Corey informed us that the Hawaii SLA Chapter includes the entire Pacific
region. Their regular meetings are held in Hawaii, but their annual meeting
is held in conjunction with the Hawaii Library Association annual
conference. Possibilities for similar partnering between our Chapter and
other organization were discussed, including PNLA, WLA, and ASIS. However,
our programs for this year are already set and it would be better to
postpone joint meetings next year until after the joint regional conference
in order to avoid scheduling conflicts.
MISCELLANEOUS
The following Board Meeting minutes were approved: February 5, 1999 (with corrections)
May 20, 1999 August 12, 1999 (with corrections)
The following email Board votes were confirmed:
Funding for Toni Emerson to attend annual conference (emailed April 1,
1999).
Funding for chapter awards (emailed May 5, 1999)
The meeting was adjourned at 7:20 PM.
Attachment:
From: Toni Emerson[SMTP:temerson@uswest.net]
Sent: Tuesday, October 19, 1999 3:52 PM
To: Dawn Duddleston
Subject: Fw: strategic plan
Dawn,
Hi. Next time, I will encourage each member to make sure they post their comments to the entire list. I'm forwarding the comments that I got to you...to make sure that they make the minutes.
Thanks.
Toni
----- Original Message -----
From: Dana Bostrom
To: Toni Emerson
Sent: Tuesday, October 19, 1999 2:48 PM
Subject: strategic plan
Hi Toni,
A couple of thoughts for you on the plan, since I can't attend. BTW, I'd like to see Barbara Wetzel, chair of the student chapter, added to the distribution list. I think she could add a lot by attending these meetings, especially with the last points on the plan about SLIS involvement. Her email is bbwetzel@u.washington.edu.
I am curious about the "widest possible audiences" goal. I don't know if that means for all programs, or target the entire group over an entire year. Not every program is going to appeal to everyone. I think it's okay to plan a program or two for a specific group, as long as the entire group is covered in a year. I'd hate to see a lowest common denominator type idea begin.
I like the idea of encouraging members to be speakers. Do they need to "volunteer" as speakers? I am unsure of the exact meaning of that word. I believe we are going to find that info sci & librarian folk are going to be in demand and shouldn't necessarily have to "volunteer." Public service is one thing, and perhaps that is what is identified here. Volunteering for what is traditionally consulting or paid is another thing. We need to act like other professions and value our own contributions. Do we not provide a representative on the SLIS visiting committee now? Are we supposed to be?
Will notes from the meeting be posted? I never saw minutes from the past meeting at Nola's house. Will notes from the meeting at Ivars be placed on the listserv so those many who weren't there can know what happened?
Have fun tonight.
Dana
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