Executive Board Meeting Minutes

August 29, 2005

Meeting called to order at 7:45 a.m.

1. The first item on the agenda was to exchange and hand-off officer materials to the new officer.

2. Chris brought up the topic of strategic planning for the President-Elect for 2008 when SLA Annual Conference will be in Seattle. This person will need to be a person who enjoys attention, dealing with many different people and is enthused for the tasks at hand. The annual conference host city's local chapter must be ready to be put in the spotlight.

Chris also talked to SLA National about the booth SLA-PNW will be expected to host at the 2007 conference. He found out that National produces one tchotchke for us to give out, but that we will need to supply other literature about Seattle attractions, restaurants, etc.

3. Julia mentioned that the Membership Chair position is still open. Archives Chair is hopefully filled. Student Relations Co-Chairs are still open as well. Julia is working on recruiting for those positions. Renee Remlinger started in June as the Newsletter Editor. The status of the Hospitality Chairs are unclear, Julia will find out if any of the past chairs will continue.

Julia has a couple dine-arounds in the works for Seattle. Carolyn Ruby may try to plan one in Idaho. Chris may plan one for the Eastside members.
The Chapter Annual Meeting is being planned for mid-October. Microsoft is a potential venue. Chris will look into securing the date and space there.

The Board tried to brainstorm ideas for the Holiday Party. One well-liked idea is to have it at the Big Picture in downtown Seattle. Chris and/or Barbara will look into this possibility.

4. Julia brought a meeting reminder postcard she had received in the mail for another organization’s meeting and wondered if we should try something like this to increase attendance at our meetings. The issue of sending one to everyone in the Chapter or just non-listserv people was brought up, but not decided. The Board thought it might be prudent to do a mailing for the October meeting and the Holiday Party.

5. The Board discussed what members knew about the Joint Chapter Meeting in October of 2006. This is the meeting for the PNC, Western Canada and Oregon Chapters. Julia reported that the planning committees were soon to decide on a venue and were still figuring out costs. It will take place over a weekend, starting on Friday afternoon and ending on Saturday evening.

6. Julia discussed setting up a Community of Practice, a forum for communication where members can interact with each other online. She has applied for one for the Chapter. The Board thought a good impetus would be to have topics of discussion for the dine-arounds and then have a continuing discussion online in this forum.

7. The Board noted that SLA was switching to a calendar year time frame and that the current Board will need to serve an extra 6 months.

8. The next Board meeting will be a phone conference in the beginning of October. Meeting adjourned at 9:00 a.m.

Minutes respectfully submitted by Julie Cook.