Board Meeting Minutes

Monday March 24, 2004
UW Engineering Library

Present: Chris Byrne, Chapter President; Katherine Foster, President – Elect; and Barb Wetzel, Treasurer & Carolyn Ruby, Director via telephone.
Sue Eipert was there in the beginning of the meeting to discuss changing the SLA logo on our web site and to add the new governing documents to the site. She left before the meeting was called to order.

The meeting was called to order at 1:15.

Each new board member has to sign the Leadership Code of Responsibility.

Committee chairs and transitions
We need to encourage current Chairs to continue through Katherine’s presidency. We need a membership chair. Chris will approach the members of the hospitality committee to take this over. Chris also stated that hospitality chairs have in the past helped the Program chair with planning events/meetings.

Jim Foti has moved to Baltimore and resigned as the chapter Archivist. So we will need a replacement. We also need candidates for President Elect and Secretary.

New SLA web page and logo
We have been instructed to replace our current stationary with the old logo and purchase new. We discussed the expense involved in this and decided it was not warranted at this time.

New Chapter Governing Documents
These documents can be changed versus the bylaws. We need to look at our bylaws. Recommended practices – we are waiting until headquarters published the model that we should follow. On 2/01/04 our bylaws expired according to SLA. Bylaws replaced by Governing Document. We will wait to amend until we receive the model from headquarters.

SLA Leadership Summit Report
Dan T. gave an excellent speech and he also won the election to become a board member.

President-Elect Program Report
Katherine reported that the May Business meeting is slated for the 20th or 21st and will send out a save the date as soon as there is a room confirmation from the Microsoft Conference Center.

Discussed having the Sept/Oct meeting at the EMP with them providing food, tours and a speaker to talk about the collection from a librarians perspective i.e. cataloging, access, etc.

Treasurers Report
We have $3552.10 in our account. We should be receiving our allotment from headquarters. We will hopefully break even on student night. We discussed increasing student registration. Barb will send Lauri a copy of the financial report. June 30th is when the annual financial report must be filed.

New business
Chris will hold a board meeting in April that will include Chapter Chairs.

There is a twinning project that we have let fall through the cracks. We have a twin in Pakistan that we should be communicating with and sharing information about our chapter, etc.

The Canadian members would like us to hold a regional event in Vancouver similar to the one we did in Seattle a year or two ago. Discussed logistics and if it seemed feasible.

The meeting was adjourned 2:15.

Minutes submitted by Lauri Ellis from notes submitted by Katherine Foster.