Executive Board Meeting MinutesThursday, March 23, 2000Center for Urban Horticulture Present: Dawn Duddleson, Toni Emerson, Corey Murata, Jean Pasche, Nola Sterling, Dan TrefethenThe meeting was called to order at 5:40 PM. The February 9, 2000 Board Meeting minutes were approved. The email Board vote establishing a Communications Committee to be appointed by the President-elect passed unanimously and was confirmed. It was proposed that the President and Treasurer each receive a $500 stipend to subsidize the cost of attending the SLA Conference in June. The motion passed unanimously. The annual report deadline for Executive Board members and Committee Chairs is May 1. Last year's Annual Report is available on the Chapter website under Chapter Business. It was noted that International Special Librarians Day is April 13. Toni proposed a motion concerning committee appointments. She said that committee chairs need assistance in learning their jobs and fulfilling their duties, and co-chairs should provide this assistance. She proposed that committee co-chairs be appointed annually with a two-year commitment, serving as co-chair the first year and chair the second year. Following discussion, it was proposed that the Chapter president will appoint the chairs and the president-elect will appoint the vice-chairs each year. The motion to establish vice-chairs, appointed by the president-elect, was passed contingent on review of the Chapter's bylaws for compliance. Jean presented a list of archival concerns for discussion by the Executive Board. She said that the Seattle Public Library holds some archival material, including newsletters, while most of our archives are at the UW. She offered to ask SPL if they would be willing to return our material, and to ask the UW if they would accept it. Toni moved that this material be requested from SPL; the motion passed unanimously. There are some gaps in our archival holdings. Jean will determine what we are missing and post notices on the listserv and in the newsletter to try to fill in the gaps. She is particularly interested in contacting retired members and former officers and committee chairs. Toni will contact current committee chairs and ask them to contact the last few previous chairs concerning committee material. Current chairs should also write a description of their responsibilities and activities, to be submitted to Toni by the annual meeting. Jean is not certain about the archival status of audiotapes of programs. The general SLA guidelines do not emphasize programs as archival material, but Jean will check with the Association's archivist for guidance. She will work with the Chapter's Communications Chair to develop a policy on taking periodic hard copy "snapshots" of our website for paper archives. April 15 is the due date for the next newsletter. There was discussion concerning how to get Executive Board nominations out to Chapter membership before the May meeting. Toni and Dana Bostrom will order new SLA Membership Recruitment brochures from headquarters. There should be some sort of acknowledgment of new Chapter members at the May meeting. The meeting was adjourned at 6:05 PM. Minutes submitted by Dawn Duddleson. |
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