Board Meeting Minutes

March 2, 2005

The meeting was called to order at 12:20.

Chapter Report:

1. Discussed chapter governing documents. These should be fine the way they are now. But the bylaws need to be transferred into chapter recommended practices. This is an opportunity to change any of the text. There is a model on the SLA website for this. Anyone may work on them.

2. Nominating committee: check bylaws for terms of office for all board positions. The committee, which is made up of 3 people, must include one past board member. They will nominate candidates for President-elect and Treasurer.

President-Elect Report:
1. Next meeting: The next meeting is at the Washington State Library, 3/25. There was a good response to this idea.

2. Suggestions for the annual chapter meeting:
a. Date: towards the end of May ( 24-26)
b. Personal information management: Harry Bruce and William Jones at the iSchool lead a research team that is working on this topic. Julia will contact them to see about presenting at the May meeting.

3. Results of the PNW survey:
a. More informal dine-arounds (Carolyn is trying to arrange one in Boise.)
b. Book club: a few people were interested
c. Strong response about scholarship opportunities; especially giving money to chapter members other than students
d. Comments about being more inclusive of areas outside Puget Sound.
e. Comments about wanting to know how things work: i.e. nominations, money, etc.

4. Results of the Western Canada/Oregon surveys
a. Good responses about joint chapter meeting
b. Majority wanted to keep costs down
c. Voted to have meeting in Vancouver, B.C.
d. 2-day conference with Fri/Sat night stay
e. 100-200 registration expected
f. Hold in October or in March??
g. Western Canada Chapter will look into logistics and dates
h. Topics suggested: content management, indexing, taxonomy, metadata

5. Mid-winter meeting report
a. Dues structures proposal was sent back to board and Finance Committee. Probably will try to take a graduated approach, depending on the individual member’s circumstances
b. Board requested a move to annual year instead of fiscal year for reporting. This means that the next slate of new officers will have to serve an extra ½ years
c. SLA candidates introduced themselves
d. This year marks the 60th anniversary of SLA. Perhaps we should do something special at our May meeting. Chris described the 50th anniversary party.

Treasurer’s Report:
1, $9K in the bank
2. In ’04 the chapter was doing well but things started to get less balanced in the last year or so.
3. Discussed setting budgets for meetings. If one comes in less than there is more money for another meeting that year.
4. Discussed hospitality issues:
· Non-paying people
· Membership rate vs. non-member’s rate
· List of members: does Hospitality committee have one?
· Chapter will drop renewal of a bulk mailing permit since communication is now all online.
· Katherine will debrief Committee of issues and action items

Membership Report: Katherine
Membership breakdown
· 2 new institutional members
· 19 new members
· 2 new student members
· 6 retired members
· 60 student members
· 209 members
· total for the Chapter is 298 members

Open committee positions:
1. Archivist: Katherine has been talking with Amy Harmala

2. Membership: discussed possibility of Hospitality taking on Membership duties:
· Put a distinct sticker on a new member’s nametag at meetings
· Send a personal invitation to meetings
· Introduce to Chapter at meetings

3. Student Relations: Katherine has been talking with Bria O’Brian
· Board discussed duties of this position
· Required to attend UW SLA board meetings occasionally

4.Grants & Awards: Laura Dushkes has taken this on.
· Kristin Fiore has talked with Katherine about volunteering on this committee
· Chapter will give a grant to one student member $200) and one member (1 registration) for attending the annual conference
· Recipients will need to send a written report to the Chapter.

Chapter contributions to SLA Continuing education fund:
$300

New business:
Discussed registration issues- in particular fees for different member statuses.

The meeting was adjourned 2:00.
Minutes submitted by Julie Cook.