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Special
Libraries Association Pacific
Northwest Chapter - 1999-2000
Annual Report |
Executive Board:
President:
Toni C. Emerson
President-Elect:
Nola Sterling
Past-President:
Alison M. Keyes
Treasurer:
Corey Murata
Secretary:
Dawn Duddleson
Director:
Mary Frances Lembo
Committee Chairs:
Archives:
Jean Pasche
Bulletin Advertising:
Anne K. Moser
Bulletin Editor:
Melissa Riesland
Employment/Consultation:
Sue Eipert
Government Relations:
Janette H. Scheuller
Grants and Awards:
Alison Keyes
Hospitality Co-Chairs:
Patricia Cary and Kari Anderson
Lending Library: Vivienne Burke
Listserv Administrator:
Joan Collins
Membership:
Vince Kueter
Public Relations:
Anna Liisa Little
Strategic Planning:
Ruth Van Dyke, Lyn Sauter
Student Relations:
Judy Davis
Vendor Relations:
Frances de Marco
Web Page:
Christopher Mulready
President’s Report: Toni C. Emerson,
Chapter President 1999-2000.
This was a year
of transition. The Executive Board
and Committee Chairs examined the information needs of the chapter from all
angles: virtual chapter potential,
paper information resources, networking and meetings. President-Elect and
Program Chair, Nola Sterling, developed programs that reflected the diversity
and changing interests of the chapter population. Without the volunteer support of members and the growing
student population, this year’s efforts would not have been possible.
A Town Hall
meeting in the Fall of 1999 initiated interaction with the chapter, addressing
the commitment to building a virtual chapter: through web development, listserv
participation and other forms of electronic communication, such as
teleconferencing. Chapter input was
solicited through a survey on the listserv as well as at the Town Hall.
The majority of the surveys, filled out at the meeting, indicated that
the chapter still considered meetings with human contact, continuing education,
and networking benefits to their highest priority.
Executive Board
and Committee Chairs meet twice to discuss developing a Communications Committee
and agenda. In March, the
Communications Committee was established through a formal vote in the Executive
Board. In 2000-2001, a
Communication Chair will begin to work on the new agenda.
The Chapter
struggles with its membership identity annually--trying to serve the needs of a
membership that is primarily concentrated in the Puget Sound area yet exploring
the opportunities to serve the members in Alaska, Idaho, Montana and non-Puget
Sound Washington. This year,
our Membership chair joined forces with Public Relations and the Director to
plan an agenda. The outlook is
hopeful that the agenda will make great strides in 2001. The Membership chair
will inaugurate the Membership committee chair and Public Relations chair has
opted to serve another term.
The Executive Board and Committee Chairs also took a look at
improving efficiency in their volunteer positions --transfer of information
regarding duties, mentoring, and documentation. A meeting was held in the
February to discuss the consolidation of Chapter Chairs, the possibility of
moving to a Team structure, the establishment of Co-Chairs, and knowledge
transfer as Chair staffing changes. The
2000-01 Committee Chairs will benefit from new structure is evolving from that
meeting.
I would like to thank especially the members of the Executive Board, the Committee Chairs, and in particular individuals who assisted me with advice and support, notably Past-Presidents Alison Keyes, Sophia Smith, and Dan Trefethen. Alison Keyes has been particularly supportive and patient and I appreciate her intelligence, experience, and hard work. Dan and Sophia have maintained great mentor roles with insight and humor.
I would also like to thank
last year’s nominating committee for providing me with an excellent
president-elect. Our relationship
has proven to be exceptional.
Program Chair: Nola
Sterling, Chair and President-Elect
Events this year were planned with a Program Committee that consisted of Patricia Carey, Kari Anderson (Hospitality and Registration), Dana Bostrom and Judy Davis (Student Relations co-chairs), Frances DeMarco (Vendor Relations), Linda Shaw from Microsoft (March 23 meeting/Outsell, Inc. and other major support including brochures), many people from the Boeing Libraries, including Kathy Harkness and Corinne Campbell for hosting our November event, and Toni Emerson (President). Everyone did an outstanding job organizing, promoting, and managing all the details that are necessary to make an event successful. My sincerest thanks to each one of these terrific volunteers for their support.
The
Program Committee presented six events this year. Dana Bostrom and Judy Davis planned Student Night in January
(see Student Relations Committee Report). Patricia
Carey and Kari Anderson served as both Registrars and Hospitality Co-Chairs for
all events. They did a wonderful
job and deserve thanks from the entire Chapter.
The attendance statistics are provided by Patricia Carey.
October
7, 1999 - "Town
Meeting"
Toni Emerson
Ivar's Salmon House, Seattle, WA
Attendance: 44 (35 SLA, 4
students)
November
16, 1999 - "Boeing Library Tour"
Hosted by the Boeing Technical Libraries staff
Renton, WA
Attendance: 85 (45 SLA, 14 students)
December
7, 1999 - Holiday Party
Bellevue Art Museum
Bellevue, WA
Attendance: 32 (22 SLA, 2
students)
January
28, 2000 - Student Night
Deborah Jacobs, City Librarian, City of Seattle
University of Washington HUB
Attendance: 116 (33 SLA, 56
students) See Student Relations Report.
March
23, 2000 - "Information professionals as vendors"
Anthea Stratigos, Outsell, Inc.
Center for Urban Horticulture, University of Washington
May
18, 2000 - Annual Dinner and Meeting -
Roxanna
Frost, formerly with Microsoft's Leadership
Development Group, will talk about issues of leadership
Lake Forest Civic Club, Seattle, WA
Attendance: forthcoming,
estimate 50-60
Frances
DeMarco did an excellent job as Vendor Relations Chair this year and brought in
$2,800 in vendor support of our Chapter events. The vendors who helped underwrite our events were
Intelligence Data, the Gale Group, EBSCO, EOSInternational, Reuters, Lexis,
ASIS, and Dialog. Their support of
our events is critical and we thank them.
Attendance
was down 12% from last year, which is disturbing. I believe the programs were very good and we attempted to
cover a variety of timely, critical topics.
And, membership has gone from 280 in 1998 to 341 YTD 2000, a 22%
increase, so it's not membership loss that would account for decreased
attendance.
Here
is what I did this year to promote attendance:
1.
Posted events to the
listserv at least twice (in addition to mailers).
2.
Posted events to the
SLIS listserv.
3.
Had three events under
$20.
4.
Had one Library tour
hosted by Boeing so our venue was free; dinner was $10 for pizza. (which was
great).
The
costs of dinner meetings continues to rise; however, if we want to offer a
decent meal in a decent venue in Seattle, it does cost some money.
I did everything I knew of to keep costs at a minimum, held three events
under $20, and as reported, attendance was down anyway, so I'm not sure this is
as big an issue as members say. Even
with vendor underwriting support and free speakers, it is difficult to get a
dinner, and decent venue without charging at least $25 per person in Seattle.
I
have also repeatedly (and informally) solicited input from PNC members regarding
programming, venues, and costs and have had no feedback.
I think an online, listserv mini-survey would be valuable to do for next
year and I will do one after the May meeting.
I
had a lot of fun this year working with everyone, meeting new people,
and learning the ropes. I
thank SLA/PNC for providing me with this opportunity and their continued
support.
In
closing, in addition to the Program Committee's seemingly untiring work, I would
like to thank Toni Emerson, Sophia Smith, and Lyn Sauter for their kind support,
great advice, and humor during this year.
Secretary:
Dawn Duddleson.
As
secretary for the 1999-2000 chapter year, my primary responsibility was to take
minutes at the chapter board meetings held on August 12, October 19, November
16, 1999 and January 28, February 9, and March 23, 2000.
These minutes were published in the chapter’s newsletter, the Interface,
in order to communicate board activities to chapter members. Any corrections were noted and the minutes for each meeting
were approved at the next subsequent board meeting.
All votes taken
by email were confirmed at the next board meeting.
I also took
minutes for the Town Hall meeting, October 7, 1999, which were also published in
the Interface.
Treasurer:
Corey Murata
The Chapter’s net assets total $11,755 as of March 31, 2000, up about 5% from the same time last year. The Chapter’s audited 1999 Annual Financial Statement showed a year-end closing balance of $8,823.
Our
SLA Chapter dues allotment for 2000 dropped about 6% from 1999 to $4,404 due to
a commensurate drop in membership from 390 at the end of 1998 to 367 at the end
of 1999. Meeting income,
sponsorship and contributions totaled $7,951.
Interface advertising generated $560 which is about a 38% drop
from last year ($905).
Major
expenses for 1999 included: meeting expenses, $7,632; production of the
quarterly Interface, $1,324; postage and supply, $839; and travel, $1387.
Travel allowances were provided for Toni Emerson for attendance at the
1999 SLA Annual Conference in Minneapolis ($500) and the 2000 SLA Winter Meeting
in St. Louis ($481) and to Nola Sterling for attendance at the 2000 SLA Winter
Meeting ($405). Other expenses
included Annual Chapter awards, $173 and the Lending Library, $144.
As
required by SLA, the Pacific Northwest Chapter operates with a budget on a
calendar year basis, and uses Quicken software for the preparation of all
financial reports.
Respectfully
submitted,
Corey
Murata, Treasurer
31
March 2000
SLA PNC Budget for Calendar Year 2000
Category Name
2000
INFLOWS
Bulltn
Adv Inc
1,200
Bulltn
Subs Inc
0
Contributions
0
Directory
Adv
200
Directory
Sales
0
Dues
Allotment
4,400
Interest
Inc
200
Meeting
Income
7,500
Miscellan
Inc
0
Sponsorship
2,500
Total Inflows
16,000
OUTFLOWS
Bank
Charges
0
Bulletin
- Adv
-200
Bulltn
-Non-Adv
-1,400
Contribution
Ex
-200
Directory
- Adv
-70
Directory-NonAd
-630
Group
Allotment
0
Meeting
Exp
Food-Catering
-8,500
SLA PNC Budget for Calendar Year 2000 (continued)
Speaker Fee-Gift
-300
Meeting
Exp - Other
-1,000
Miscellan
Exp
Gifts
& Awards
-160
Lending
Library
-250
Listserv
0
Travel
-2,000
Miscellan
Exp - Other
0
Postage&Supply
-1,000
Total Outflows
-15,710
Total Inflows
16,000
Total Outflows
-15,710
Difference
290
Director:
Mary Frances Lembo
As
Director, I was able to attend one board meeting in person, and two others via
telephone. I was assigned to be on
a committee to look at chapter outreach. The committee met once via telephone
conference, once in person, and exchanged several emails.
We identified questions to address, determined services offered by the
Chapter, and suggested creating a survey to determine what services the
membership are interested in having the chapter provide.
Although
I had looked forward to being involved with the chapter as its Director, my
experience has left me frustrated.
If
I read the chapter’s web page correctly, it states that this chapter is
“Serving members in Washington, Idaho, Montana and Alaska.”
However, this chapter has not been very proactive in serving members
outside the Puget Sound area. This is shown by the lack of geographic diversity
of the Board Members and by the choice of dates and locations for chapter
meetings. It may be that the
geographic area this chapter is attempting to serve is too large. If this is the
case, then perhaps the chapter needs to change its name to the “Puget Sound
Chapter” of SLA and focus on Special Libraries in the Greater Seattle Area.
However,
if this is not desirable, a few suggestions on how to include the rest of the
members may be in order:
1.
Diversify the Board Membership to include people from Eastern Washington,
Idaho, Montana and Alaska. Granted,
this makes face-to-face meetings difficult. But I have served on the board of
the Geoscience Information Society and am currently the chair of the Sci-Tech
Division’s Student Relations Committee. The
members are not only in different states; they are in different time zones.
We manage to get a lot done via email and conference calls, and meet in
person during the Annual Meetings.
2.
Designate regional representatives who can report to the Board on a
particular region’s activities. The report can be a simple email to a
designated board member. This will make people feel part of the organization.
Posting regional happenings in the Interface will also help.
3.
Have meetings on other days than Thursday evenings and in other areas
than the Greater Seattle Area.
Granted,
change does not happen overnight. It will take several years to build up
membership participation in other areas of the region. But if the chapter is
serious about serving members in other areas, there needs to be representation
from other areas of the region and opportunities to participate for those
members.
Respectfully
submitted,
Mary
Frances Lembo
Director,
Pacific Northwest Chapter, SLA
Chapter Archivist: Jean Pasche
Submitted
by Jean Pasche, April 25, 2000
This year the responsibilities for Archives and the Lending Library were separated back into two committees, with Vivienne Burke continuing in charge of the Lending Library. Jean Pasche was appointed by President Toni Emerson to be Chapter Archivist, with the understanding that Jean would serve a minimum of two, preferably three, years. The minimum term is a recommendation of the Association guidelines for chapter archivists.
Significant Activities:
1.
Weeded materials passed on by previous Chapter Archivist, following the
Associations’s Chapter Record Retention Guidelines. This included shredding approximately five years (prior to
1995) of checks, bank deposit slips, and miscellaneous receipts.
2.
Filled in some gaps in essential chapter publications: four issues of Interface
and two Membership Directories. Notices
of the needed publications were posted on the Chapter’s listserv and in
Interface.
3. Set up a Chapter Archivist’s Quick Reference Notebook, per the “SLA Guidelines for Chapter Archives.” The notebook contains:
a) the Roster of Officers & Committee Chairs from 1988/89 to present.
A list of Chapter Presidents going back to 1956/57 had been compiled by
Paula Palmer and updated by Vivienne Burke.
b) a list of programs, including continuing education, from 1963 to
January 1995 had been compiled by Paula Palmer.
Jean Pasche brought it up-to-date.
c) a section on the Chapter’s History has been started by Jean Pasche.
Currently it contains information on the Chapter’s 50th
Anniversary celebration, the 1997 Annual Meeting of the Association in Seattle,
and the 1999 launch of the Chapter’s web site.
4.
Sought and received clarification from the Association’s Archivist, John
Latham, on the following questions:
a) definition of “business meeting”
b) are audiotapes and videotapes considered archival
c) how should we archive the Chapter’s Web Page
d) should superseded editions of a Chapter’s Procedures Manual be
archived
e) definition of “General Ledger”
Expenses:
None.
Goals
for Next Year:
1.
Continued weeding and then archiving of records prior to most recent five years.
2.
Completion of labels for photos in 50th Anniversary photo album, with
subsequent archiving of album.
3.
Develop Chapter Archivist’s end-of-year checklist of records to obtain and
from which officer/committee.
Employment/Consultation
Committee: Sue Eipert, Chair
Pacific Northwest Chapter
1999-2000
Employment:
Because of changes in technology, and legal decisions, the focus of the employment chair has changed throughout the years from handling resumes of job seekers, to sending out job announcements to jobseekers, to making recommendations to job seekers. The current function of the chair is minimal, but it is worth keeping a person as the contact person for job seekers and companies with open positions. During the past year, the chair maintained the recommendations for job seekers on the web site, referred job seekers to that information, and posted open positions on the Chapter discussion list for outsiders.
Consultation:
The list of Chapter members who are consultants is no longer maintained, because Headquarters has put the national CONSULT database on their web site. Local consultants are encouraged to submit their information to the site, and companies with a need for a consultant can be referred to that database.
Needs Assessments:
Providing
limited free needs assessments can be a good way to promote special
librarianship. Two needs
assessments were performed in the past year.
If it is considered important to continue this service, it would be
desirable to publicly promote the service.
I would recommend that it be continued only if there is enthusiasm for it
in some quarter.
Government
Relations Committee: Jan Schueller,
Chair.
The primary function of the chair continues to be serving as conduit for
the governmental and legislative information disseminated from the national
SLA Government Relations Program and other sources. Since John Crosby, now SLA's
Public Communications Director, left the position of Director of the GR Program,
there have been fewer broadcast messages to the Government Relations listserv
and more reliance on using the SLA website. The program has continued to make
extensive use of the regular column in Information Outlook, and the SLA
website, available to all members/readers/surfers.
Of particular concern this year have been
issues related to new copyright regulations, especially circumvention of
protection systems
(passwords, encryption codes, etc.) to infringe on a copyright.
Goals for the rest of the year are similar to those for
previous years and
include: determine ways to focus attention on regionally relevant
legislative issues/concerns; increase awareness of SLA's GR activities and
resources within PNC, as well as those of other relevant organizations;
determine needs of PNC members in the areas of legislative and governmental
activities, both nationally and regionally; provide timely notice of
important governmental actions to the membership; and, further clarify the
function of this committee within the Chapter structure.
Lending Library Committee: Vivienne Burke,
Chair.
Technology contributed again to the activities of
the Lending Library: most requests for materials were received by e-mail and one
newsletter renewed for the 3d year focused on the use of the Internet in
research/reference activities. These monthly newsletters, a departure from the
usual books/videos/cassettes acquisitions, are now routed on a regular basis to
a distribution list.
SIGNIFICANT ACTIVITIES
1.
Proposed a joint operation of SLA
Lending Library among special library groups in the PNW:LLOPS, Medical
Librarians, ASIS, ACRL. Positive
response was received from LLOPS & negotiations continue on how to implement
this process.
2.
Updated Lending library inventory; made copies available upon e-mail
request .
3.
Circulated approximately 5 items from the collection and currently route
newsletters to 12 individuals each month.
4.
Renewed for 1- year
subscription to 1 newsletter after gaining approval from Executive Board.
EXPENSES INCURRED
1 Year Subscriptions to 1
Newsletter
159.00
Cyberskeptic’s Guide to Internet Research
1999 SLA Salary Survey
45.00
TOTAL $
204.00
Membership Committee: Vince Kueter, Chair.
I made two initiatives the focus of my tenure as membership chair.
First,
I endeavored to finally establish the regular, timely acquisition of the current
membership list in electronic form from SLA headquarters.
After much negotiation, I succeed in doing this—and now the chapter can
expect to receive the updated data on a monthly basis.
This has a variety of applications, not the least of which is creating a
searchable chapter directory on our website.
Second,
I partnered with the PR chair and the Director to map a strategy for increasing
participation in the chapter outside the Puget Sound region, leading to a
recruiting drive in these outlying areas. We
outlined a plan that begins with determining the services the chapter currently
provides, blue-skying services we don’t but could provide, surveying members
and prospective members in outlying areas regarding the respective value they
place on each of these existing or proposed services, and finally promoting the
services with the highest scores in a recruiting drive.
We would like to continue our work beyond our tenures in these positions
to refine and implement this plan.
As
of April 18, 2000, the Pacific Northwest Chapter had 341 paid, registered
members. This represents an rapid
upward trend in membership. Only
two years ago, our membership stood at 280 members.
-Vince
Kueter
Nominating Committee: Carol Green, Dana Bostrom and
Rebecca Withington.
The nominating committee announced its list of candidates on the chapter listserv on April 14, 2000, the Spring newsletter Interface, and the May 18th event flyer. No further names were placed in nomination by the membership, so the following slate will be presented for acceptance at the Chapter annual business meeting on May 18, 2000.
President-Elect: Chris Mulready
Secretary:
Dawn Duddleson
Treasurer: Corey Murata
Director: Jean Sansobrino
Public Relations Chair: Anna Liisa Little
This
has been a year of relative inactivity for the Public Relations Committee. I
have met with Vince Kueter, former Chair of the PR Committee and 1999-2000 Chair
of the Membership Committee, to discuss writing a handbook detailing the
responsibilities of the PR Committee. I have publicized a few of the meetings in
the local paper.
Strategic
Planning Committee:
Ruth Van Dyke, Chair and Lyn Sauter
During
September/October, 1999 the five year strategic plan for the Pacific
Submitted
by Lyn Sauter April 28, 2000
SLA-PNC Interface Bulletin Committee
1999-2000
Melissa
Riesland, Editor and Committee Chair; Frances DeMarco, Associate Editor; Anne
Moser, Advertising Manager; Anne McBride, Library Profile Coordinator; Arlene
McBride, Web Committee Liaison.
Production
Four issues of Interface were produced in
1999-2000: Summer (Vol. 33, No. 4), and Fall, Winter, and Spring (Vol. 34, Nos.
1-3). Issues were provided to each member of the Pacific Northwest chapter, as
well as to the Advertising Manager, Archives Committee, Membership Committee,
the University of Washington School of Library and Information Science, chapter
presidents of the Oregon and Western Canada SLA chapters, the SLA president,
Chapter Chair, Executive Director, editor of Information Outlook, Public
Relations Director, and Information Resources Center Manager.
The print run ranged from 350 to 450 copies. Issues
averaged 12 pages. Production costs were approximately $1.18 per copy ($1.00
copying, $0.17 bulk mailing), a $0.19 increase over 1998-99.
Frances DeMarco and myself handled production of the
paper Interface. Frances served as editor for the Summer 1999 issue and
continued assisting me in publishing the newsletter for the remainder of the
year. Her activities included ordering mailing labels from headquarters,
printing, and bulk mailing.
Arlene McBride assisted in production of the
electronic Interface. After the paper Interface went to press,
content was sent to Arlene, who converted it to HTML files and posted them to
the chapter Web site, where past copies (Summer 1999 to present) were also
archived.
Content
Regular features included the president’s message,
executive board meeting minutes, the treasurer’s report, and program (event)
and committee reports. Anne McBride kindly volunteered to continue the Library
Profiles feature for Summer, Winter, and Fall issues, despite having
“retired” from the post.
Conclusions
A survey of PNC members in 1998-99 indicated strong
support for converting the Interface to an electronic-only publication.
However, the executive board decided the change should be phased in rather than
pursued immediately because some members voiced that they prefer the paper copy.
I would advise the next editor to pursue moving to an
electronic only publication. The Interface consistently loses money for
the chapter. Printing and mailing costs regularly exceed advertising revenues.
Also, by being solely online, the effort required to produce the newsletter
would be significantly reduced because of eliminating printing, mailing, and
advertising sales.
The Web newsletter could be produced in a print-friendly format, with
notifications to the chapter listserv to alert members to its availability. Thus
members could read online or print out their newsletter and have it available
for leisure reading.
The only disadvantage of ending the paper copy would
be loss of advertising revenues, because SLA headquarters restricts (if not
prohibits) advertising on chapter Web sites. But perhaps our regular advertisers
could be persuaded to move their support to our events. Or perhaps the next
editor could find a way to work around this restriction.
Student Relations
Committee: Judy A. Davis, Chair.
Committee Members:
Judy
Davis, co-chair
University
of Washington
Gallagher
Law Library
davisja@u.washington.edu
Dana
Bostrom, co-chair
University
of Washington
Office
of Technology Transfer
bostrom@u.washington.edu
Additional participants in
Student Night Planning Committee:
Nola
Sterling, President-elect, PNSLA
Federal
Home Loan Bank
nsterl@fhlbsea.com
Andrew
Grove, President-elect, ASIS representative
Microsoft
andgro@microsoft.com
Fred
Hanson, LLOPS representative
Preston
Gates & Ellis
fhanson@prestongates.com
Mary Ann Means, WMLA
University
of Washington
Health
Sciences Library & Information Center
means@u.washington.edu
Barbara
Wetzel, Chair, Student Chapter, PNWSLA
University
of Washington
School
of Library & Information Science
bbwetzel@u.washington.edu
Sean
Squires, Student ASIS
Major accomplishments and
activities:
Student Night
The Student Relations
Committee continued the tradition of Student Night in 2000. Details of the event
are listed below:
Date:
January 28, 2000
Time:
6:00 pm - 9:00 pm
Place:
HUB Room 108, University of Washington
Cost:
$12.00 Members, $15.00 Guests, $5.00 Students
Program:
6:00 - 6:30 Registration & Socializing
6:30 - 7:15 Dinner
Presentation
by Deborah Jacobs, City Librarian, Seattle
7:30 Break
7:30
- 8:00 Business Meeting/Announcements/Presentation of
Student Memberships/Vendor Presentations
8:00
- 9:00 Resume Review
Food:
Catered by Honey, I’m Home: Chicken or Vegetarian
Florentine/Salad/Bread/Cookies/Soft Drinks/Wine
Registrations:
|
Affiliation |
Number registering |
|
Students |
56 |
|
ASIS |
6 |
|
ASIS/SLA |
1 |
|
LLOPS |
2 |
|
LLOPS/SLA |
4 |
|
MLA |
2 |
|
MLA/SLA |
1 |
|
SLA |
33 |
|
Guests/Non-members |
11 |
|
TOTAL |
116 |
Committee Work:
The
Student Relations Committee met once in person in November 1999. Present at that
meeting were: Judy Davis, Dana Bostrom, Fred Hanson, Barbara Wetzel, Sean
Squires.
All
subsequent planning was conducted via email. Planning of the meeting was done
entirely by the SLA members. The ASIS, LLOPS, and WMLA representatives recruited
resume reviewers from their members, solicited funding from vendors, and
contributed gift memberships for the student membership raffle.
Nola Sterling arranged for Deborah Jacobs, City Librarian for Seattle to speak. The timing of Student Night came at a time when the Seattle Public Library’s new building plans had seen extensive coverage in the media. Deborah Jacobs addressed some of the issues covered in the planning of the new building and her responses to the media coverage. Because of a scheduled appearance at a library opening which came up after the speaking engagement at Student Night had been set, Jacobs spoke to us during dinner so that she could leave in time for the other event. While this didn’t give her a chance to eat, it did work well for the flow of the evening’s events.
Fred
Brown of LLOPS provided an electronic version of the 1999 Student Night
announcement which was updated for the 2000 meeting and sent to the various
representatives (ASIS, LLOPS, WMLA) to be posted on their electronic discussion
lists. Patty Carey took care of mailing the announcements.
Vendor
support helped to keep costs to those attending the meeting low. In addition,
resume reviewers and vendor representatives received complimentary
registrations.
Frances
DeMarco, Vendor Relations PNSLA obtained support from DIALOG Corporation
($500.00) and the Gale Group ($500.00). Fred Hanson, LLOPS, garnered support
from Lexis-Nexis ($100.00). Andrew Grove came up with a $500.00 donation from
ASIS. Also, having the Student PNSLA reserve the room allowed us to receive
student organization pricing for the room.
The following people agreed
to be resume reviewers:
Recruited by PNWSLA:
1.
Maggie Baron, DIALOG
2.
Amy Carter, Bill & Melinda Gates Foundation
3.
Kim Emmons, Washington Research Foundation
4.
Susan Hoxie, Microsoft
5.
Siew-Chow Poh, UW, Foster Business Library
6.
Rebecca Withington, Sound Transit
Recruited by ASIS:
1.
Kay Denfeld, UW Science Libraries Computer Resource Coordinator
2.
Hollis Near, Director, Library Services, Cornish College of the Arts
3.
Peg Walther, City University
Recruited by LLOPS:
1.
Penny Hazelton, Head, UW Gallagher Law Library
5.
Brenna Louzin, Heller, Ehrman, White, MacAulffie
6.
Mary Whisner, Reference, UW Gallagher Law Library
Recruited by WMLA:
1.
Martha Means, UW, Health Sciences Library & Information Services
2. Pamela Murray, Northwest Hospital (illness prevented her attending)
Student Chapter Interaction
Throughout the year, the
co-chairs met with the student chapter officers to advise them on a number of
issues, including:
1. Sponsorship of a student to the National SLA convention
2. Support of student organized programs
3. Student attendance at local professional events
4. Interacting with the SLA Administration
Other Student Advocacy Activities
The
co-chairs also worked with other groups, as appropriate, to support the students
interests. Specifically, the
co-chairs:
1.
Attended UW SLIS Alumni Board meetings and kept them aware of SLA
professional and student activities.
2.
Met occasionally with Information School personnel, including Mike
Eisenberg and Lynnea Erickson, to speak about SLA’s interests.
Considerations for
Student Night 2001 and the Student Relations Committee 2000-2001:
1.
Date of the event: Check with UW Information School and other
organizations to avoid conflicts with other meeting dates. In the past, the
School of Library and Information Management at Emporia State University
requested notification. Contact: Donna Naab, Regional Coordinator for Oregon and
Utah, 1-800-236-7302 or 503-236-3003 or donna@spiritone.com. Having the event on
a Friday is a good idea because students don’t have classes the next day (and
practitioners don’t, generally, have to work the next day).
2.
Location: Having the event in the HUB or somewhere on upper campus is
seen as a plus in making it easy for students to attend. Attendance has
increased each year for the past three years when the event was held at the HUB.
3.
Sponsors (Professional Organizations): Once again the majority of
attendants were from SLA. ASIS and LLOPS both provided funding for the event
either through vendors or donations. SLA takes care of all the planning for the
event. We may want to delegate more of the planning responsibilities. Some
effort should be made to encourage greater participation by members of these
organizations. If an organization doesn’t provide vendor support, it was
suggested they pay for the registrations of the resume reviewers they are
providing.
4.
Sponsors (Vendors): Excellent vendor support was received this year.
Frances DeMarco (SLA, Fundraising Chair) received $500.00 from DIALOG Corp. and
$500.00 from the Gale Group. ASIS donated $500.00. Fred Hanson of LLOPS received
$100.00 from Lexis-Nexis. Each sponsoring organization should contribute to this
evening and it should be stressed. One of the ways we encourage student turnout
is to make their registration costs inexpensive. This can more easily be done
with vendor support.
5.
Vendors providing $500.00 or more were given some display space and a
brief time (about 5 minutes) to talk about their products. Their names were also
featured on the registration announcements. This is good exposure for them as
they can meet with future librarians.
6.
Advertising: In addition to the distribution of an electronic
announcement on the association electronic mailing lists and the mailed forms,
the event was advertised prior to the official announcement. In December, before
the end of fall quarter, an email was sent to students about getting their
resumes ready and announcing the meeting date. In January, about a week before
the meeting, a resume workshop was held for the students. This was arranged by
the Lynnea Erickson and was targeted as a preparation for the meeting. Members
of SLA also visited classes at the School of Library and Information Science to
make an invitation in person.
7.
Resume Reviewers: Resume
reviewers received a gratis registration for the meeting. With 15 reviewers, the
cost for this is substantial and should be considered when raising funds. Having
a large number of resume reviewers is important to helping the students. Some
felt we needed more reviewers as students said they didn’t like to wait. Also,
students should be encouraged to let any reviewer look at their resume.
Reviewers felt that no matter what type of setting they were working in their
experience would be valuable to the students.
8.
Speaker: In the past, the president-elect of SLA has arranged for the
speaker. If members of the committee want more input, they should make this
known to the president-elect and present their ideas for a speaker well ahead of
the event date so that different options can be discussed and arrangements made.
Vendor Relations Committee: Frances
de Marco, Chair and Sophia
Smith
Working
with Programs Chair, Nola Sterling, vendor support was found for 4 events.
Student Night was sponsored
by Dialog Corporation and Gale Group. EOSi
International sponsored the Christmas Party.
Intelligence Data and EBSCO Information Services sponsored the March 23rd
Meeting. Factiva sponsored the
Annual Meeting in May.
Dialog Corporation $500
EBSCO
Information Services
$200
EOSi
International
$500
Factiva, a Dow Jones and Rueters Company $600
Gale
Group
$500
Intelligence
Data
$500
Web Page
Committee: Christopher
Mulready, Chair.
The Web Page Committee continued posting new content to the website, when available. The committee is currently working on documenting the web posting process, and will finalize these plans in late May 2000. The web page files will be turned over to the new Web Committee Chairperson this summer, along with instructions for sending files to SLA.