Special Libraries Association, North Carolina Chapter

Board Meeting - July 23, 2003

 

Present

Absent

·   Sperry Krueger, President

·   Eliza Robertson, 3rd Year Director

·   Rebecca Vargha, Bulletin Editor and SARC III Steering Committee Chapter Representative

·   Deborah Balsamo, Academic Relations

·   Gizelle Christie, Employment

·   Betty Jo Hibberd, Public Relations

·   Erin Knight, President-Elect

·   Denise Boldt, Past President

·   Sandra Chambers, 1st Year Director

·   Connie Childers, 2nd Year Director

·   Lesley Lubin, Secretary

·   Nancy Kozlowski, Treasurer

·   Toby Lyles, Email discussion list administrator

·   Teresa Leonard, webmaster

·   Emily Inge, membership

·   Julie Gresens, Archives

·   Janine Gross, Charlotte group liaison

 

 

Executive Board

 

  1. Chapter President – Sperry Krueger
    1. According to a resolution passed by the SLA Board in June, all elected leaders at the Chapter and Division level must sign the new “Leadership Code of Responsibility.” I need everyone on the executive board to print the “Leadership Code” from http://www.sla.org/documents/SLA_Code_of_Responsibility.doc, sign it and mail it to me as soon as possible. I need to mail these to SLA headquarters by August 15 so please have it to me by August 8. Thank you!
    2. I didn’t mention this at the meeting, but we’re going to need to appoint/approve a nominations chair/committee at our next meeting so they’ll have plenty of time to work on the slate of officers for next year. Marlys Ray had told me that she would serve on the committee but didn’t want to chair it. Sandy Goodwin, who did such a great job last year, might be willing to chair it again. If you have recommendations for other committee members, please let me know.

 

  1. President-Elect – Erin Knight

Sperry reported that Erin has been working on the upcoming meetings. She thinks Erin is planning a meeting for September to be held at the North Carolina Zoo in Asheboro, NC. Erin is working on a business-related topic for this meeting. There is a chance that the new Executive Director of SLA, Janice LaChance, will come to this meeting. Connie is working on having a meeting in association with the virtual seminar on December 3 – maybe in Charlotte. I expect we’ll have the neighborhood networking events in February again. And we’ve invited the president of SLA, Cindy Hill, to speak at our annual banquet in April. Erin will make any corrections to this and give you updates when she’s available.

 

  1. Past-President – Denise Boldt

Denise is in charge of awards committee this year.

 

  1. Secretary – Leslie Lubin

No report.

 

  1. Treasurer – Nancy Kozlowski

Nancy sent along a report that said the chapter’s mid-year report was accepted by Scott Smiley, SLA’s CFO, and that the chapter’s financial balance as of May 31, 2003 was $3,519.95.

 

  1. 1st Year Director – Sandra Chambers (local arrangements)

No report.

 

  1. 2nd Year Director – Connie Childers (professional development)

Connie is working on planning a meeting in association with the Virtual Seminar to be held on December 3. She has contacted a few SLA members in Charlotte to see if they will host the meeting but hasn’t gotten any response yet.

 

  1. 3rd Year Director – Eliza Robertson (bylaws)
    1. Eliza will pass along the Virtual Seminar slideshow and audiotape that the Chapter purchased last year. Eliza said that it had already circulated 8 times and had at least 3 more folks on the waiting list. Due to this popularity and the fact that she’d been asked to buy other tapes, she suggested that we budget to purchase more of these Virtual Seminars in next year’s budget.
    2. Eliza asked about her duties regarding the budget. Sperry said that we would want to have the budget ready by the December 3 meeting so that we could approve it before the year started. Eliza should get current financial data from Nancy before then so that she can prepare the budget. Eliza asked who else was on the budget committee and Sperry responded that the other committee members are the president and the treasurer. (This needs to be verified in our chapter’s light-blue procedures manual. I think there are a few copies floating around but I don’t have one. Will someone look this up for me? Thanks!)

 

Committees

 

  1. Bulletin – Rebecca Vargha
    1. Rebecca had some questions about advertising in the new online-only bulletin so we discussed it. Sperry said that it depended on whether the Bulletin was html or pdf. Sperry, Deborah and others said that they would not want advertisements in a pdf version of the Bulletin but that advertisements in a web-based Bulletin would be fine and more practical since they could link directly to the vendor. Deborah, Betty Jo and Eliza said that they preferred pdf for the ability to print the newsletter to read on paper.
    2. Rebecca said that Katie Schlee would continue to help with the area reports.
    3. The Bulletin doesn’t currently have a business manager. If we have advertising in the Bulletin, we will need to find a business manager to coordinate that piece of it. The business manager will need to review and update the rates for the online Bulletin.
    4. Rebecca will talk with Teresa about the design of the new Bulletin. She will check on getting a student to help with the design. She will find out about getting a student to do a ‘field experience’ on this.
    5. Rebecca will solicit for other volunteers to help with the Bulletin.
    6. Even before the design is done (or started?), Rebecca would like to publish an interim summer edition and asked Sperry for a president’s message as soon as possible. Sperry will try to write something for Rebecca by Monday, July 28.

 

  1. Membership – Emily Inge

Note to Emily from Sperry – Have you started getting the monthly “new members” list from SLA headquarters? Have you gotten all the membership materials from Sandra Chambers so that you can send out welcome letters? Let me know if you have any questions about anything.

 

  1. Public Relations Chair – Betty Jo Hibberd
    1. Betty Jo will write a promotional/explanatory piece about the NC chapter to share with groups like BLiNC and other such groups who may be confused about what our chapter has to offer. (See New Business below.)
    2. Betty Jo will help Debbie promote the Sara Aull Paper Award. (See Academic Relations below.)

 

  1. Chapter Archivist – Julie Gresens

Rebecca said that UNC SILS has room to keep the chapter’s archives. Rebecca stated some of the reasons why she thought the archives should be kept at a public institution. Sperry said that she would talk to Julie about this.

 

  1. Employment Chair – Gizelle Christie
    1. Gizelle asked some questions about how to get more job announcements on the listserv.
    2. Sperry suggested creating an “employment resources” page for the chapter.

 

  1. Academic Relations – Deborah Balsamo
    1. Debbie said that she wants to continue efforts to draw students into the profession and the chapter.
    2. Debbie reported that the buddy system we started at the April 2003 meeting was “wildly successful.” She had many good comments about it and said that one “mentor” reported that her company hired her “student buddy.” We were all very impressed and Rebecca said that would be a great article for the Bulletin.
    3. Sperry said that she asked Debbie to chair the Sara Aull student paper award committee. Debbie brought up concerns about not getting enough students to enter the contest because many students are not doing papers that would meet the criteria anymore. She asked about the history of the award and how we would change it if we find out that it needs changing. Debbie will talk to students and find out what they’re doing and what would make them apply for the award; then she will make a recommendation to the board about what to do about the paper.

 

  1. Webmaster – Teresa Leonard
    1. Teresa is working on new webpage and is looking for ideas and suggestions. (I’ll call you soon to have lunch and talk about this! SK)
    2. Rebecca will contact Teresa about format, location and other style issues for the Bulletin.

 

  1. Email discussion list administrator – Toby Lyles
    1. As of July 22, 2003, we have 279 normal members. In June, the listserv gained 10 new members and lost one member.
    2. In May 2003, Toby changed the “reply to” setting so that replies go to the writer of the email rather than to everyone on the list.
    3. We talked about ways to increase traffic (just slightly!) on the list. Everyone present agreed that it would be nice if we had a little more traffic.
    4. Betty Jo asked if it would be appropriate to post messages about Dialog training sessions to the list. We had a short discussion about it and decided that it should be fine, but that we would re-evaluate if we got any negative feedback. Betty Jo said that she would ask the professional development chair (Connie) to announce the training sessions.

 

  1. SARC III Steering Committee Chapter Representative – Rebecca Vargha

Rebecca announced that SARC III would be held in 2005 – most likely in September or March. It will be held in Williamsburg, VA. The SARC III steering committee is looking for a treasurer to take over from the SARC II treasurer, Sandy Goodwin, and asked if our treasurer could do it. I declined on behalf of Nancy.

 

  1. Charlotte group liaison – Janine Gross

No report.

 

 

New Business

 

1.      Charlotte “chapter” – There was a recent announcement to the NC Chapter’s email group about the “Fall meeting of the Charlotte Chapter.” Rebecca and others said that some people they know were confused by this message. There is no Charlotte Chapter – there is a Charlotte group. Sperry will email the coordinator of the meeting to help clarify the relationship to SLA and the North Carolina Chapter. We talked about how it was important not to confuse people about our meetings and to try to working on our branding. Betty Jo (P.R. chair extrordinaire) suggested that the Charlotte group call themselves the Charlotte Networking Group to help describe the group and alleviate some of the confusion.

 

2.      BLiNC – A group of business librarians (mostly academic business librarians) has formed a grass-roots organization that meets quarterly. Rebecca said that she had joined the group but wasn’t able to attend their last meeting. We talked about trying to figure out what they want that we don’t already have and asked a number of questions that we couldn’t answer (yet) ...What is this group and how can we reach them? Do we want to reach them? Can we serve them? What is their relationship to NCLA? Etc. Gizelle said that the coordinator is a friend of hers and that she would try to get some info for us. In the meantime, Rebecca will forward our meeting announcements to their listserv. Sperry mentioned that Erin was planning the September meeting to be business-related in an attempt to appeal to these librarians. Gizelle also alerted us to the fact that RALLA (Raleigh Area Law Librarians Association) is getting more active.

 

3.      Future meeting idea #1 – During the SLA Conference wrap-up session, Bonnie Sudgen talked about a session she attended on electronic journals. Many people in the room talked about their experiences with negotiating contracts and someone said that it would be a great NCSLA session.  we hit upon two meeting/workshop ideas that people seemed very interested in First, almost everyone in the room seemed to brighten up when we talked about having a workshop on negotiating contracts with database and serials vendors. Someone remembered a good workshop on negotiating licenses at a serials conference that was held at the Friday Center. Someone else suggested that we put together a network of expertise – perhaps for the web page – so that we would be able to call on our more experienced colleagues when we need help. Recommended speakers were: Peggy Hoon at NCSU and Seldon at UNC.

 

After the meeting, I received an email from Ellen Leadem who heard about this program idea from Dav. Here’s the meat of her message:

 

Dav mentioned that you might be considering an NCSLA program on the topic of negotiating licenses for e-resources, and we started tossing around some names of potential presenters.

 

Since I am involved with NASIG and attend certain serials conferences, I have come across some very skilled and knowledgeable local folks who might have quite a bit of experience with the license negotiating process. Maybe a panel discussion might work as well as a single presentation...

 

Some knowledgeable people:

Nancy Gibbs - Duke U. (Head, Acquisitions)

Janet Flowers - UNC Davis (Head, Acquisitions)

David Goldsmith - NC State (Head, Acquisitions)

Christy Degener - UNC Health Sciences (Resources Management Services)

Selden Lamoureux - UNC Health Sciences (Electronic Resources Librarian)

Eleanor Cook - Appalachian (Coordinator-Serials) Past-President NASIG.

 

 

4.      Future meeting idea #2 – Another idea for an NCSLA meeting was to showcase good examples of marketing efforts by our members.

 

 

Old Business

 

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