BYLAWS
North Carolina Chapter, Special Libraries Association
adopted, September, 1965
amended, January, 1966
amended, February, 1968
amended, 1970
revised, February, 1976
revised, May, 1982
amended, April 1995
revised, May, 1999
revised, December 2000
This revision of the Bylaws was approved by the SLA Bylaws Committee in Washington, December 2000
Article I
Names and Objectives
Section 1
The name of this organization shall be The North Carolina
Chapter, Special Libraries Association.
Section 2
The objectives of this Chapter shall be those of the Special
Libraries Association: To provide an association of individuals
and organizations having professional, scientific or technical
interest in library and information science, especially as these
are applied in the recording, retrieval and dissemination of
knowledge and information in areas such as the physical,
biological, technical and social sciences and the humanities; and
to promote and improve the communication, dissemination and use
of such information and knowledge for the benefit of libraries of
their education organizations.
Article II
Membership
Section 1
The membership of the chapter shall be those members of the
Association who reside or work within the geographical boundaries
of the Chapter, defined as the state of North Carolina, and other
members outside of the state, who elect to affiliate with the
Chapter.
Section 2
Members, association Members and Retired Members of the
Association who are members of the Chapter shall have the right
to vote and to hold any elective or appointive office in the
Chapter.
Section 3
Student Members of the Association who are members of the Chapter
shall have the right to vote and to hold any appointive, but not
elective, office in the Chapter.
Section 4
The rights and benefits of Sustaining Members and Honorary
Members shall be determined by the Association Board of
Directors.
Section 5
All members are entitled to receive the Chapter official bulletin
free.
Article III
Executive Board
Section 1
There shall be an Executive Board that shall have the power and
the authority to manage the Chapter's property and to regulate
and govern its affairs. The Board shall determine policies and
changes therein within the limits of the bylaws of the
Association and of the Chapter and shall take such actions as it
considers necessary to carry out the objectives of the chapter
and shall perform such other functions as the membership may
direct.
Section 2
The board shall consist of eight members elected by the
membership: the president, the president-elect, the secretary,
the treasurer, three directors, and the immediate past president.
Section 3
The board shall hold at least two meetings annually and may hold
additional meetings upon call of the president or upon written
request of any two members of the Board. Five members of the
Board shall constitute a quorum.
Section 4
A vacancy in the membership of the Board shall be filled by a
majority vote of the remaining members of the Board. This
Board-elected member shall complete the term of that position.
Section 5
The term of office of president, president-elect, and past
president shall be one year. The term of office of secretary and
treasurer shall be two years, each office being filled in
alternate years. The term of office of directors shall be three
years with the election of one new director every year. All
members of the Board shall serve until their successors are
elected assume their duties. The term of office shall commence at
the adjournment of the Association Annual Business Meeting or if
there is no Annual Business Meeting, on July 1 following the
election.
Section 6
Re-election: Members of the Executive Board who have been elected
to two-year terms (secretary and treasurer) may be re-elected for
consecutive terms, not to exceed three.
Article IV
Officers
Section 1
The president shall be the chief executive of the Chapter and,
subject to the Executive Board, shall have general supervision and
control over its affairs. He or she shall preside at all meetings of
the Chapter and of the Executive Board. He or she shall recommend to
the Board measures as he or she considers desirable to further the
objectives and broaden the effectiveness of the Chapter. He or she
shall sign all checks drawn upon Chapter funds as co-signatory with
the treasurer, unless determined otherwise by the Executive Board. He
or she shall be a member ex-officio without vote of all committees
except the Nominating Committee. He or she and the president-elect
shall represent the Chapter at meetings of the Chapter Cabinet held
during the Association Year in which they are president and
president-elect, or, if either is unable to attend, the president
shall designate a Member, Associate Member or Retired Member of the
Chapter to serve as an alternate representative. He or she shall
prepare such reports as may be required by the Chapter Cabinet
officer, and shall be responsible for supervising the preparation of
such reports as may be required of other Chapter officers by the
Chapter Cabinet officers.
Section 2
The president-elect shall assist the president in the
performance of the duties of the presidency, plan programs for
chapter meetings, and with the president, shall represent the
Chapter at meetings of the Chapter Cabinet during the Association
Year in which the office is held. In the event of absence or
withdrawal of the president, he or she shall assume all duties and
obligations of the presidency.
Section 3
The immediate past president shall chair the Awards Committee and
review and update the Operations and Procedures Manual as needed.
Section 4
The secretary shall keep a record of all meetings of the Chapter
of the Executive Board. He or she and the president shall sign all
contracts and other legal documents. He or she shall assist all
Executive Board members with official correspondence, and he or she
shall also perform such related duties as the president may
assign.
Section 5
The treasurer shall have the custody of the Chapter funds. He or she
shall sign all checks drawn upon Chapter funds as a co-signatory
with the president, unless determined otherwise by the Executive
Board. He or she shall furnish such financial statements as may be
required by the Board, the president and the Association Chapter
Cabinet officers.
Section 6
The first-year director shall assist the president-elect in local
arrangements for Chapter meetings. The second-year director shall
chair the Professional Development Committee. The third-year
director shall chair the Budget Committee and shall convene and
chair a Strategic Planning Committee or a Bylaws Committee as
needed.
Article V
Meetings
Section 1
At least four meetings shall be held each year from June through
May. The meeting immediately prior to the Association Annual
Conference shall be the Chapter annual business meeting.
Section 2
Special meetings may be held upon call of the Executive Board on
petition of 10 members. Notice of a special meeting shall specify
the business to be transacted and no business other than stated
in the notice shall be considered.
Section 3
Notice of meetings in writing or printed in the Chapter official
bulletin shall be sent to each member at least 14 days before the
meeting.
Section 4
A quorum for the transaction of business shall be 10 members.
Section 5
When not in conflict with these bylaws, Roberts Rules of Order
Revised (latest edition) shall govern all deliberations.
Article VI
Committees
Section 1
Standing and special committees shall be established by the
Executive Board for the purpose of delegating such powers and
functions as the Board finds desirable for the conduct of its
business and for carrying out the objectives of the Chapter.
These committees shall be responsible to the Board.
Section 2
The president shall appoint the members and designate the chairman of
all committees except the Nominating Committee. Appointment to the
standing committees shall be for one year unless determined otherwise
by the Executive Board. No members may serve continuously on any one
committee in excess of three years.
Section 3
Committee chairmen may participate in meetings of the Executive
Board but shall not have the right to vote.
Section 4
Each committee shall submit to the Executive Board a written
report of its activities throughout the year, together with any
recommendations considered necessary or advisable. Additional
reports may be submitted by a committee or requested by the Board
or the President.
Section 5
Funds for committee expenses shall be authorized by the Executive
Board.
Article VII
Groups
Section 1
Groups within a Chapter may be established by the Chapter. Groups
shall receive needed operating funds from the Chapter and shall
submit to the Chapter an annual report including a financial
statement. Should dissolution of a group occur, its assets shall
revert to the Chapter. Formation or dissolution of a group shall
be reported to the Chapter Cabinet officers.
Article VIII
Funds, Contracts and Property
Section 1
Funds for Chapter expenses shall be derived from the Association
as an allotted share of the annual dues paid by Chapter members.
Eligibility for this allotment is based upon the submission to
the Chapter Cabinet officers of the Chapter financial statement
for the previous year and on its acceptance by those officers.
Requests for additional funds or loans may be submitted to the
Chapter Cabinet officers for presentation to the Association
Board of Directors for its consideration. All funds received by a
Chapter shall be used for purposes incident to the fulfillment of
the Chapter objectives. Should dissolution of the Chapter become
necessary, its assets shall revert to the Association.
Section 2
Any agreement or contract entered into by the Chapter shall have
advance approval of the Executive Board. If liability exceeds the
Chapter's available or budgeted funds, prior notification shall
be made to the Chapter Cabinet officers for the purpose of
obtaining the required advance approval of the Association Board
of Directors. All affiliate and contractual relationships shall
be directed toward the best interest of the Chapter and the
Association and shall protect the property and identity of the
Chapter and Association.
Section 3
Purchase of property by the Chapter shall have the written
approval of the Executive Board. If the cost is over $500, it
shall have the advance approval of the Chapter members. If it
exceeds the Chapter's available or budgeted funds or exceeds
$5,000, prior notification shall be made to the Chapter Cabinet
officers for the purpose of obtaining the required advance
approval of the Association Board of Directors.
Article IX
Nominations and Elections
Section 1
A Nominating Committee and its chairman for each election of
members to the Executive Board shall be appointed by the Board no
later than four months prior to the Chapter annual business
meeting. This committee shall be composed of four members, no
one of whom shall be a member of the Board, but one of whom shall
be a former officer.
Section 2
The Nominating committee shall present at least one candidate each year for president-elect and for one Director; the Committee shall also present in alternate years at least one candidate for secretary or treasurer. The Committee shall obtain the written acceptance of each nominee prior to submission of its report.
Section 3
The report of the Nominating Committee shall be read at the Chapter meeting preceding the Chapter annual business meeting. Additional names may be placed in nomination at the time provided acceptance of the nominee is obtained. The final report of the Nominating Committee shall be included in the notice of the Chapter annual business meeting, and shall be presented for approval by the membership at the Chapter annual business meeting.
Section 4
If the slate includes more than one candidate for any office, election shall be by ballot mailed to each Chapter member 30 days before the Chapter annual business meeting. The candidate who receives the largest number of votes for any office shall be elected. In the event of a tie, election shall be by majority vote of the members present at the Chapter annual business meeting.
Article X
Publications
Section 1
Control of all publications of the Chapter for its members shall
be vested in the Executive Board.
Section 2
The Chapter shall not be responsible for statements or opinions
advanced in its publications or at meetings of the Chapter or for
statements by any of its members except those authorized by the
Chapter Executive Board or those reflecting duly established
policies of the Chapter of Association.
Article XI
Chapter Representation and Affiliation
Section 1
Chapter representatives to joint committees and meetings of other
societies having objectives allied to those of the Chapter and of
the Association shall be appointed by the president. Such
representatives shall submit at least one written report to the
Executive Board during the year.
Section 2
Upon approval by a majority of the Chapter members voting, the
Chapter may affiliate or disaffiliate with a local common
interest organization provided that:
1. The objectives of such organization are consistent with
those of the Chapter and of the Association, and
2. The activities of such organization are not in conflict with
Article II, Sections, 3, 4 and 5 of the Association Bylaws; any
other affiliation, including that with a national or
international organization shall be approved by the Association
Board of Directors. Notices of affiliations and disaffiliations
shall be reported to the Chapter Cabinet and to the Executive
Director of the Association.
Article XII
Amendments
Section 1
These bylaws may be amended by a two-thirds vote of the members
present and voting at an Chapter meeting provided written notice
containing the text of the proposed amendment has been sent to
each member at least 30 days before the meeting at which it is to
be considered.
Section 2
Amendments may be proposed by the Executive Board, the Bylaws
Committee or 10 members of the Chapter. Proposals originating in
the Executive Board or in the Bylaws Committee shall be approved
by a two-thirds vote of the Board before submission to the
members. Proposals originating by petition shall be submitted in
writing to the Executive Board and shall be presented to the
members with the recommendation of the Board.
Section 3
Any revisions in or amendments to the Chapter Bylaws shall be
submitted to the Association Bylaws Committee for review before
presentation to the Chapter membership.
These Bylaws were:
Approved by the Bylaws Committee, Special Libraries Association
Doris Lee Schild, Chairman, August 30, 1982.
Approved by the Chapter membership
Diane Strauss, President, April 30, 1982.
Approved by the Chapter membership
Bob Hebert, President, May 14, 1999
Approved by the Bylaws Committee, Special Libraries Association
Elizabeth Eddison, Chairman, December 1, 1999.
Approved by the Bylaws Committee, Special Libraries Association
Dorothy McGarry, Chairman, December 7, 2000.
Bradley Yelvington, Bylaws Committee Chairman,
North Carolina Chapter, Special Libraries Association
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