SLA/KY Spring Social Meeting
Makers Mark Distillery Loretto, KY
May 16, 2003

ATTENDING
Larry Richmond, Cathy Schenck, Jill Sherman, Larry Besant, Jo Staggs Neel, Alice Marksberry, Elizabeth Smigielski, Mary Vass, James Manasco, Susan Brown, Veronica Walker, Linda Minch, Catherine Lavallée-Welch, and Constance Ard.

- The Board unanimously approved Veronica Walker's nomination as Treasurer, serving a full two-year term beginning in June.

- James Manasco addressed the issue of SLA's national headquarters building and their proposal to sell it and move to the Arlington, VA area. They envision co-leasing a board room with another organization. A discussion ensued in which the prevailing thought was that the membership needed to be presented with specific details of current and proposed building expenditures.

-Susan Brown reported that the brochure was disseminated at the recent Empowering the Black Community for the 21st Century Conference in Louisville.

- The Nashville social gathering is being planned with the Sci/Tech division. Details are being worked-out and will be available some later date.

-An inquiry will be made as to the status of the Membership Directory.

Meeting adjourned.

SLA/KY Open Board Meeting
Cumberland Falls State Resort Park Corbin, KY
April 3, 2003

ATTENDING
Larry Richmond, Larry Besant, Jo Staggs Neel, Fannie Cox (KLA-member services), Jill Sherman, Alice Marksberry, Pat Wilson, Elizabeth Smigielski, Mary Vass, Debbie Sharp, James Manasco, Susan Brown, Stacey Greenwell, Stephanie Ballard, Leoma Dunn, Laura Whayne, Valerie Perry, and Joseph Miller.

MINUTES
The Minutes of the February 21, 2003 meeting were approved as distributed.

NEW BUSINESS
1. Fannie Cox of the KLA Special Section membership services presented the selling points to becoming a member of the section.

2. In light of the inadequacies of this year's travel budgets, reports from the Annual Conference held in New York in June will be sought from members who will be in attendance.

COMMITTEE REPORTS
Treasurer: Jo Staggs-Neel

2/21/03 - 4/06/03

The Treasurer's Report was approved as submitted.

Student Group: President of the Chapter Student Group
- Stephanie Ballard and Leoma Dunn thanked the Kentucky chapter for the stipends to attend the KLA-SLA joint conference at Cumberland Falls. Although neither is going to New York in June, another SLIS student has been awarded a stipend to attend. Christine Wysocki, a new member from Louisville, won the Joe Ann Clifton Student Award. At the conference, Wysocki will make a short presentation about her winning paper, which will also be published in the bulletin of the ITE Division of SLA. Deborah Mills, who has agreed to be webmaster for the student group website next year, will also be attending the conference.
- The student group hosted two educational events at SLIS in March. Both were designed to inform LIS students about careers as information professionals and to "think outside the box." Speakers at these informal events were: Wenda Webster-Fischer, owner of InfoSource Inc., Jan Carver, head librarian at Lexmark, and Enid Wohlstein, director of KYVL. There are plans to visit Lexington Theological Seminary in April to tour that special library; KY chapter member will be notified and are invited to come along. Current group officers are recruiting students to replace them during the next school year so there is no void in leadership.

Webmaster: Catherine Lavallée-Welch, Chairperson/Web Development Chair
- The chair continues to maintain the website and the calendar of events.

Bulletin: Stacey Greenwell, Chairperson
- Bulletin articles are due 4/23/03. Please consider doing a write-up of a session here at the conference.

Public Relations and Diversity: Susan Brown, Chairperson

Archivist/Chapter Operating Procedures Manual: Alice Marksberry, Chairperson
- Five years of the archives have currently been indexed. The back log is currently being worked through.
- The Procedures Manual review has yet to begin in earnest.

Membership: Larry Besant for Gracie Hale, Chairperson.
- An inquiry will be made regarding the membership lists.
- An emphasis was put on the importance of membership, which currently consists mostly of academic librarians with a mere smattering of other types. Students are encouraged to ask people about joining when they are on their special library tours.

Nominations:
- Nominations are closed. The slate is as follows:

Candidate for President-Elect
- Constance Ard (Greenebaum, Doll & McDonald, Louisville, KY)

Candidate for Secretary
- Larry Richmond (Union College, Barbourville, KY)

Candidate for Director-at-Large
- Cathy Schenck (Keeneland Library, Lexington, KY)

Motion to allow Jo Staggs Neel to be interim Treasurer until the August Board meeting carries. The committee extends its apologies to her for failing to recognize the end of her term as Treasurer.

Please contact Alice Marksberry if you are interested in being Treasurer.

Program: Elizabeth Smigielski, Chairperson
- There will be a social meeting in May.
- There will be an August social with the Board meeting.

Motion to adjourn carries.

SLA/KY Chapter Open Board Meeting
Boone Faculty Center, Lexington, KY
February 21, 2003

ATTENDING
Reinette F. Jones, Veronica Walker, Laura Whayne, Joe Miller, Jo Staggs-Neel, Susan Brown, Larry Richmond, Jill Sherman, Catherine Lavallée-Welch, Tom Byrnes, Larry Besant, Leoma Dunn, Julene Jones, Elizabeth Smigielski, Glenda Neely, Christine Wysocki, Stephanie Ballard, Stacey Greenwell, Mykie Howard, James Manasco, Pat Wilson, Gracie Hale, Alice Marksberry, Debbie Sharp, and Mary Vass.

MINUTES
The Minutes of the November 14, 2002 meeting were approved.

OLD BUSINESS

A. Expense Support for National Meetings

a. Raised by James Manasco, the motion prevailed providing the President and the President Elect support for national conference expenses in the following ways:

i. The Chapter will pay the President or President Elect's Early Bird Registration for the Annual Conference (in June). ii. The Chapter will pay for the President Elect to attend the Winter Conference in the amount equal to the Early Bird Registration at the preceding Winter Conference.

B. Student Support for meetings

a. Joe Miller presented the document entitled "Student Support Guidelines Committee Report."

i. Motion to amend Report Item B 3, removing the word "Elect" from the sentence was approved. ii. Motion for the Chapter to spend up to $125 per applicant (2) for the Spring KLA Conference at Cumberland Falls State Resort Park carries.

NEW BUSINESS

COMMITTEE REPORTS
Treasurer: Jo Staggs-Neel

1/31/03 - 2/21/03

The Treasurer's Report was approved as submitted.

Student Group: President of the Chapter Student Group
- On March 6, 2003 the new director of the KYVL will speak to the student group.
- Special library tours will continue.

Webmaster: Catherine Lavallée-Welch, Chairperson/Web Development Chair
- The January 2003 Bulletin was published earlier this month on the Chapter website (http://www.sla.org/chapter/cky/bulletin/vol27n4.html).
- Events are being advertised on the SLA main event calendar and the Chapter calendar. Please send your event info to be included.
- Work has started on two projects suggested by members: a page with the URLS of the State Agency Libraries of Kentucky and a page listing the organizations that our members work for.
- Pictures taken by attendees to the upcoming conferences in April (Joint Conference) and June (Annual SLA Conference) would be welcomed.

Bulletin: Stacey Greenwell, Chairperson
- The January issue of the Bulletin is available at: http://www.sla.org/chapter/cky/bulletin/vol27n4.html
- Submissions for the next issue will soon be sought.

Public Relations and Diversity: Susan Brown, Chairperson
- Larry Besant asks for press release promoting the Chapter.
- See Affirmative Action under New Business heading.

Archivist/Chapter Operating Procedures Manual: Alice Marksberry, Chairperson
- The indexing of the archives and compilation of the Chapter history is continuing.

Membership: Gracie Hale, Chairperson.
- Membership is currently in the mid-60s
- Directories to be available in March.
- Discussion on a recruitment brochure took place.
- List serv membership will be updated.

Nominations:
Nomination Slate for 2003-2004
Election of Officers Report

The Kentucky Chapter of the Special Libraries Association will hold an election for President-Elect, Secretary and one Director-at-Large at its business meeting to be held at the Joint Spring Conference, Cumberland Falls State Resort Park on April 3, 2003. The Nominating Committee has compiled the following slate of candidates, all of whom have agreed to serve if elected.

According to the bylaws, additional names may be placed in nomination if filed with the Nominating Committee (Linda Minch (Chair), Nancy Hanaford, and Alice Marksberry) at least 10 days before the annual business meeting. Additional nominations must be accompanied by a letter from the nominee indicating willingness to serve.

This slate has been published in the Chapter Bulletin (v27, #4, January 2003) and therefore has been disseminated to all chapter members as required by chapter bylaws.

Many thanks go to the following individuals for agreeing to serve as officers in the SLA KY Chapter for the 2003-2004 term.

Candidate for President-Elect
- Constance Ard (Greenebaum, Doll & McDonald-Louisville, KY)

Candidate for Secretary
- Larry Richmond (Union College is in Barbourville, KY)

Candidate for Director-at-Large
- Cathy Schenck (Keeneland Library-Lexington, KY)

Respectfully Submitted by Alice Marksberry, Nominating Committee Member

Program:
- May Social is in planning.
- Spring Joint Conference KLA, Cumberland Falls State Resort Park.

Motion to adjourn carries.

Respectfully Submitted by Larry D. Richmond, Jr.

SLA/KY Chapter Open Board Meeting
Berry Hill Mansion, Frankfort, KY
November 14, 2002

ATTENDING
Larry Besant, Alice Marksberry, Mary Vass, Veronica Walker, Wenda Webster Fischer, Linda Minch, Catherine Lavallée-Welch, Susan Brown, Elizabeth Smigielski, Larry Richmond, Constance Ard, Sarah Mayfield, James Manasco, Stacey Greenwell, Leoma Dunn, and Jo Staggs-Neel.

SPEAKER
The meeting began after lunch and a presentation by Aldona K. Valicenti, Chief Information Officer for the Commonwealth of Kentucky spoke on "Kentucky's Technology Landscape."

MINUTES
The Minutes of the October 25, 2002 meeting were approved.

OLD BUSINESS
- Nominations Committee: Mr. Besant will be soliciting volunteers by phone.

COMMITTEE REPORTS
Treasurer: Jo Staggs-Neel

10/25/02 - 11/14/02

The Treasurer's Report was approved as submitted.

Student Group: Leoma Dunn, Secretary-Treasurer of the Chapter Student Group
- There are 18 students on the student list-serv.
- The Keeneland trip was a success.
- A tour of the Lexington Herald-Leader is scheduled for December.
- The idea of a Board meeting at UK was suggested.

Webmaster: Catherine Lavallée-Welch, Chairperson
- The latest bulletin was put on the website a few days before the meeting.
- The Chair requested and was awarded access to the SLA main event calendar (http://www.sla.org/calendar/ ). The November 14 meeting, with its guest Aldona K. Valicenti, was advertised on this calendar as well as the Chapter's calendar (http://www.sla.org/chapter/cky/calendar.htm). Future events will be as well.

Bulletin: Stacey Greenwell, Chairperson
- The October issue of the Bulletin is available at: http://www.sla.org/chapter/cky/bulletin/vol27n3.html. The next issue will be published at the end of January. Please consider submitting an article. If you have questions, suggestions, or ideas, please let me know. Thanks, Stacey Greenwell, Bulletin Editor, staceyg@email.uky.edu.

Public Relations: Susan Brown, Chairperson
- An email was sent to the KLA list-serv advertising Ms. Valicenti's presentation which resulted in greater attendance by non-members.
- A press release will be written abour Ms. Valicenti's presentation.

Archivist/Chapter Operating Procedures Manual: Alice Marksberry, Chairperson
- Work on the Procedures will begin in January.

Membership: Larry Besant for Gracie Hale, Chairperson.
- One membership has lapsed.
- An updated membership list will be obtained.
- University of Louisville is fertile ground for new membership.
- Out-reach to smaller organizations, law libraries, medical libraries, was discussed. Joint meetings with local law and medical librarians organizations was suggested.
- The idea of a local-chapter only membership was posited.

Nominations:
No report.

Program:

- Thursday November 14, program meeting with Aldona K. Valicenti at the Berry Hill Mansion in Frankfort, Kentucky.

- Winter conference in New Orleans, Louisiana in January.

- Joint Spring Conference at Cumberland Falls State Resort Park in April.

i. Panel Keynote on the Patriot Act. ii. Retirement Planning.

- The Directors will coordinate future Spring meeting and social gathering with another Chapter.

- Volunteers needed for local planning of the 2004 Annual Conference in Nashville, TN. Contact Charlene Cunniffe, 615-259-6473, ccunniffe@bassberry.com.

i. Alice Marksberry, Constance Ard, and James Manasco agreed to plan a "Slippery Noodle" social gathering for the conference.

NEW BUSINESS

Motion to adjourn carried at 3:09PM.

Respectfully Submitted by Larry D. Richmond, Jr.

SLA/KY Chapter Open Board Meeting
Buffalo Trace, Frankfort, KY
October 25, 2002

ATTENDING
Catherine Lavallée-Welch, Alice Marksberry, Stephanie Ballard, Sarah Mayfield, James Manasco, Larry Besant, Susan Brown, Veronica Walker, Jo Staggs-Neel, Debbie Sharp, and Christie Robinson.

SPEAKER
The meeting began after lunch and a short presentation by Richard N. Belding, Director of the Public Records Division of the Kentucky Department for Libraries and Archives (KDLA) in which he discussed agency libraries in the Kentucky Government. He also gave insight into the records management process.

The Minutes of the August 26, 2002 meeting were approved.

COMMITTEE REPORTS
Treasurer: Jo Staggs-Neel

08/18/02-10/25/02

Student Group: Stephanie Ballard, President of the Chapter Student Group
- The UK student group's website has been redesigned by SLIS student Bob Trader. See the classy new look at http://uky.edu/CommInfoStudies/SLIS/students/sla/.
- The student group has its own listserv. There are 24 on the listserv, 18 of whom are current students.
- A successful membership recruiting event was held on September 18 at UK. Over 50 students, faculty, and visitors attended. Representing Kentucky SLA
were Linda Minch, Susan Brown, and James Manasco, and representing Cincinnati SLA was president Tracey Stivers. KLA and ASIST also participated
in the event.
- On October 2, the student group sponsored a hands-on workshop about online information resources available through UK Libraries. Twenty students attended.
- This year's series of special libraries tours are about to begin. The first one will be November 1 at the new Keeneland facility. KY chapter members are also invited; details will be posted to the listserv. If you would like to host a student tour of your own library, contact coordinator Kim Edwards at ynde@yahoo.com.

Webmaster: Catherine Lavallée-Welch, Chairperson
The new chair, Catherine Lavallée-Welch, has taken over the website in July. Some general cleanup, consolidation and updating of files has been done. The latest bulletin and minutes have been uploaded. A link to the new Student Group has been made since the Group now hosts its pages on the UK LIS School's servers. It is projected to take advantage of the Integrated Event Calendar on the general SLA website to make our happenings known. The Chair invites everyone to let her know of events or announcements to be put up on the site. The Chair will investigate putting up a page where the work locations of our members will be listed at the suggestion of Sarah Mayfield.

Bulletin: James Manasco for Stacey Greenwell, Chairperson
Please submit articles for Bulletin content.

Public Relations: Susan Brown, Chairperson
Pleas submit any ideas for the committee to explore and/or join the committee.

Archivist/Chapter Operating Procedures Manual: Alice Marksberry, Chairperson
No report.

Nominations:
No report.

Program:

• Thursday November 14, program meeting with Aldona K. Valicenti at the Berry Hill Mansion in Frankfort, Kentucky.
• Winter conference in New Orleans, Louisiana in January.
• Joint Spring Conference at Cumberland Falls State Resort Park in April.
• The Directors will coordinate future Spring meeting and social gathering with another Chapter.

NEW BUSINESS

• No new information was available regarding the search for a new Executive Director.
• Larry Besant read a letter from headquarters regarding the layoff of three staff members which was sent to the leadership list.

Respectfully Submitted by Larry D. Richmond, Jr.

Present: Stacey Greenwell, James Manasco, Cindi Trainor (in spirit) :), Larry Besant, Gracie Hale, Wenda Webster Fischer, Susan Brown, Mykie Howard & Jo Staggs-Neel

1) PRE-MEETING DISCUSSION - ALL
- Survey - James discussed the results of the survey. Most want to keep everything as it is
- Secretary Vacancy - Mykie happily announced her new job at George Washington University as Serials Acquisitions Librarian. She recommended that the Chapter seek out Larry Richmond, former Cincinnati Chapter Secretary, for the position. He has just accepted a position at Union College in Barbourville. The board voted to accept Larry Richmond, if he's willing to take the position.- - PR/Affirmative Action Committee - Larry answered some of Susan's questions.

i. Is there a budget? No, but there are general budget funds available.
ii. History? Gracie mentioned about the combining of the members of PR and Affirmative Action Committees.
iii. Professional brochure? Yes. It was just updated by Gracie.
iv. Website? The site is up to date in general for advertising. There is no specific page for PR/AA, but Stacey is willing to work w/Susan and Catherine to get a PR/AA page up. The group explained SLA as a virtual association and how we came to have an online only Chapter Bulletin.

2) PLANNING AND SCHEDULING COMMITTEE REPORT-JAMES MANASCO, PRESIDENT-ELECT
- Spring Meeting - James received a call from Amy Osborne, KLA Special Section planner, about the 2003 joint spring meeting. Margo Smith is also involved in the planning of this meeting as the KLA Academic Section planner. No key note speaker is in place yet. Amy mentioned having Ron Aemke of Performance Research Association. His conference fee is $5,000 + travel and expenses for 3 hours. The fee to get one of his facilitators is $3,500. The meeting will be at Cumberland Falls State Park April 9-11 (?). A theme for the conference hasn't been set yet. James is supposed to have a meeting w/Amy and Margo.
- Meeting Schedule - Our bylaws require 4 meetings per year: 2 board meetings and 2 general membership meetings.

i. Fall Meeting(s) - Suggested Place=Frankfort. What topics? Mykie suggested Kristiana Burk on knowledge management. 2 small programs: Open board @ restaurant Labrot & Graham and fall program w/Kristina (and maybe her boss) and Kentucky CIO Aldona Valicenti.
ii. Spring Meetings - Joint spring conferences w/KLA Academic and Special, open board meeting (details to come later), and Social Meting w/one of the Tennessee Chapters.

3) CHAPTER BULLETIN AND WEB PAGE-STACEY GREENEWELL, BULLETIN EDITOR
- The July Bulletin was put on the web. The next issue will be the October issue. A call for articles will go out in early October. A news column was discussed.
- Larry suggested a look at the chapter bulletin links on the SLA web site to see what others were including in their bulletins. He also suggested a look at the press releases.
- Someone suggested that Stacey check the contact info. on our Chapter's page. Stacey mentioned that this page is up to date, though Catherine may need to check that all references to the board on the web page have current information.
- Gracie suggested that we should get an article for the Bulletin on the remodeling and recent opening of the Keeneland Library. Keeneland contact = Cathy Schenk.

4) CHAPTER STUDENT GROUP-MYKIE HOWARD, PAST PRESIDENT
- Mykie updated the group on the July planning meeting that current Student Group President, Stephanie Ballard, and Secretary/Treasurer, Leoma Dunn, organized. A lot was accomplished and planned. Student Group members will be present at the UK SLIS orientation on Aug. 20 to promote the SLA Student Group. Pizza Party planning is also in the works. This year it will be a joint pizza party with the other UK SLIS library association student groups.

5) PR & AFFIRMATIVE ACTION - SUSAN BROWN, CHAIR
- Sharon Bidwell (Courier Journal) and Linda Minch (Herald-Leader) are out Chapter contacts to get things in the city papers.
- Someone mentioned that Susan create a bank of press releases on the web site that everyone could refer to. As the press release is created, it continues to "live" on our web page indefinitely.

6) TREASURER - JO STAGGS-NEEL
- Jo passed out copies of the Treasurer's Report. Not much has changed.
- Should we pursue advertising income? Larry asked Stacey to peruse the other chapter bulletins to see what they do.

7) SECRETARY - MYKIE HOWARD
- Someone suggested the Dam Librarian :) (Association of State Dam Safety Officials), Sarah Mayfield, for this position, if Larry Richmond can't do it. Larry Besant will check into this.

8) PAST-PRESIDENT-WENDA WEBSTER FISCHER

9) NEW BUSINESS

10) OTHER TOPICS
- Membership - Gracie Hale-Larry handed out membership trend chart give out at SLA. National membership is down. Will SLA HQ send packets to send to prospective members? This will be checked into. Gracie needs 2 people for to work on this committee. Susan agreed to help. It was mentioned that getting membership lists from SLA HQ has been quite problematic in the last year. Combine booth w/KLA at fall conference? Stacey will talk to Beth Kraemer KLA Member Services Chair. Chapter brochure combined w/membership brochure?? Larry has been watching a debate on the SLA Leadership list.
- Membership Directory
- Chapter Brochure
- National SLA issues of note ? - Executive Director, Bylaws to vote on by membership, Info Outlook-do we like?, renaming-still on the burner, why not quarterly membership dues?, new member retention rate = 88% - Larry said that this isn't high enough, and independent info. consultants aren't getting their needs met.
- KY Chapter Procedure Manual - Wenda and Alice have been working on this.

Submitted by Mykie Howard

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