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Meeting Minutes, Calendar Year 2001 |
Kentucky
Chapter of SLA - Business Meeting
Spindletop Hall, Lexington, KY
December 12, 2001
Present: Wenda Webster Fisher, Kaye Arnold, Debbie Sharp, Constance Ard, Veronica Walker, Alice Marksberry, Jennifer Little, Andrea Peak, James Manasco, Stacey Greenwell, Reinette Jones, Linda Minch, Jo Staggs-Neel, Larry Besant, Judy Wulff, Elizabeth Smigielski, Valerie Perry, Pat Wilson, Sarah Mayfield
1) Wenda Webster Fischer opened the meeting, which followed a well-attended program on virtual libraries. Official thanks to our sponsors for this meeting: Sam Rogers from the Gale Group, Barbara Brozeslong from ProQuest, Doug Rice from IHS and Margaret Willingham from EBSCO. Members present at the business meeting introduced themselves.
2) The last official business meeting minutes were from the May 22, 2001 business meeting. These were approved. Wenda will distribute copies if anyone should need these.
3) There was no treasurer's report. Jo Staggs-Neel will share a report with the membership via the newsletter.
4) The Public Relations/Diversity Leadership and Development Committee chaired by Elizabeth Smigielski submitted a written report detailing their very successful information booth at the University of Louisville career fair. There was discussion of the Diversity Leadership and Development award. This gives a free membership to a representative of an underrepresented group. As part of this award, the person chosen should attend at least one membership meeting and serve on a committee as an active member. We've had trouble finding applicants for this award: forward ideas for recruitment to Elizabeth Smigielski.
5) The Membership Committee also submitted a written report. Current chapter membership is 67, which represents a decline over the last several years. There was some uncertainty among members as to whether or not the Chapter directory had been received: if you didn't get one, contact Gracie Hale.
6) James Manasco made a plea for any kind of material for the forthcoming newsletter. Constance Ard agreed to write up today's program.
7) Andrea Peak is working on the web site: let her know if there are any problems.
8) Linda Minch brought up an issue that has appeared on the News Librarians listserv involving the new SLA directory. There is currently no index for organizations in the directory, and when the SLA web site is down or unresponsive this is very valuable for those in the news division. SLA has also mentioned plans to phase out the paper directory in favor of a password controlled electronic version for members only. Due to problems with web site access, many members are not in favor of this option. Wenda will forward concerns with a premature switch to electronic. Mary Vass suggested that an interim step be to provide electronic access only to those who specifically request that type of access and that others continue to receive paper. James Manasco will attend the winter meeting and will represent chapter concerns if this issue arises again.
9) A related issue is the membership roster, which was formerly received in paper copy in August of each year. The most recent version was sent via email in October. The hope would be that electronic versions would speed access not slow it down.
10) There was discussion of the annual spring conference held in conjunction with the Special and Academic Chapters of Kentucky Library Association. We are committed for 2002, but should have a membership vote at that meeting as to whether or not we want to continue joint meetings. The points raised in favor of continuing are the ability to split costs with the larger organizations and bring in high quality speakers. Members remembered that when we met by ourselves it was very difficult to cover costs, even with local speakers. While this isn't a major moneymaker, generally we at least break even. Wenda will contact Christie Robinson the chair of the Special Section and Kathleen Bryson chair of the Academic section about increased participation in program planning and continued participation in site selection. James Manasco most recently served on the site selection committee. Constance Ard moved and James Manasco seconded that we appoint someone to be representative for the Chapter on site selection and program planning for 2 years. The motion carried. Debbie Sharp volunteered to fill this role, and she will advocate for having at least some meetings away from state parks, at least in part due to the difficulty of attracting and transporting speakers from outside Kentucky to more remote locations.
11) There was a request from someone outside the membership to purchase the Chapter Directory. SLA sells member names to organizations; however, they do have a mechanism by which they can identify people who do not want to have names sold. The Chapter has no such list, and the trouble in identifying those who would want names omitted would not be worth the possible benefit of selling the Directory. The consensus was that the Directory would remain for members only.
12) Our next business meeting will be held at the Spring Conference in April.
Submitted by Mary Vass, Secretary
Minutes
for Kentucky Chapter of Special Libraries Association Leadership Meeting
August 3, 2001
Lexington, Kentucky
Present: Wenda Webster Fischer, Mary Vass, Jo Staggs-Neel, Mykie Howard, James Manasco, Constance Ard, Gracie Hale, Alice Markesberry, and Larry Besant
The meeting started around 11:15. Minutes from the Spring Business Meeting were distributed. Since this meeting is not a Board meeting, the minutes will be approved at the next membership meeting.
Treasurer’s Report: the most recent report is in the last Chapter newsletter, no updates were announced.
Larry Besant and Janet Stith met to discuss representation of special libraries on the Kentucky Virtual Library steering committee. Currently, representation is from the Special Section of Kentucky Libraries Association. The proposed plan is to alternate representation from the KY Chapter of SLA and Special Section. Larry will discuss this proposal with Janet and it will be presented for a vote at the next Chapter meeting.
The proposed meeting schedule for the coming year was discussed. According to the Bylaws, we must have two board meetings and two general membership meetings before June 2002. Typically, we have additional meetings.
Possible/definite meetings discussed for the 2001/02 program year included: 1) a fall program meeting probably sometime in Oct or Nov., 2) the student pizza party in Sept., 3) the spring meeting in conjuction with KLA Special and Academic Chapters, 4) another spring meeting, possibly with the Cincinnati chapter, 5) Mykie has arranged to have Hope Tillman speak at a Feb. 18 meeting. She currently expects that Hope will be speaking via a remote connection. Wenda Webster Fischer will speak and possibly the President of the Cincinnati Chapter as well. A Board meeting could be held on the same day as this presentation or possibly a general membership meeting, 6) a possible "fun meeting" to the Newport Aquarium that could be in conjunction with the Cincinnati chapter or an independent meeting.
Wenda brought up the issue of continuing our spring meeting with the KLA Special and Academic chapters. The chapter is definitely committed for 2002, since the contract has been signed. James Manasco was on the site selection committee. It’s likely that 2002 is the last year to which we are definitely committed to participate. Larry will be working on the spring program and has not yet been contacted by representatives of the KLA chapters. Representation for the chapter in the process of planning the program does need to be improved, and that issue will be raised with the other groups involved. Wenda will send a letter to the KLA Chapter presidents. This issue should be raised at the next KY chapter membership meeting.
In talking about possible topics for future meetings: knowledge management and virtual reference were mentioned as possible topics.
A SLA/ KY Web Committee Report was submitted by Andrea Peak. Andrea did an excellent job with the most recent newsletter: good feedback has been received regarding the format.
The Committee in charge of diversity issues for the Chapter will now be known as the Kentucky Chapter of the Diversity Leadership and Development Committee.
Membership report from Gracie Hale: currently we stand at 71 members. Of our membership, 21% are students. Welcoming messages are sent to new members, and they should receive the membership directory.
The need for members to staff a booth at the KLA Fall meeting in Owensboro was raised. James Manasco volunteered to do some staffing, and a request for additional volunteers will go out on the listserv. Constance Ard should also be able to work some hours.
The meeting adjourned around 1:15.
Submitted by Mary Vass, Secretary
Open Board
Meeting PRESENT:
May 22, 2001 10:30 a.m.
Greenebaum Doll & McDonald, Louisville, Kentucky
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Sharon Bidwell |
Veronica Walker |
President-Elect Wenda Webster Fischer called the meeting to order.
Minutes
On motion of James Manasco, seconded by Elizabeth Smigielski, the minutes of the April 5, 2001 Open Board meeting were accepted as distributed.
Treasurer’s Report
Remains unchanged from April 5, 2001.
Grand total available for expenditures: $3,581.14
Operating Budget: 1,856.99
Savings Account Balance: 1,724.15
Spring Conference financial data has not been given to the chapter. Wenda Webster Fischer will communicate with KLA to get that information.
Old Business
Newsletter
James Manasco has agreed to continue as editor of the chapter bulletin but requests assistance from another member for layout. It was decided that since the bulletin is now Web-based, layout would naturally be a part of the Web committee’s responsibilities.
Spring Conference
Wenda will request meeting evaluation summaries and will track meeting financial figures from the last few years. Executive board will discuss at their next meeting the issues of needs/costs/function of our spring meeting.
New Business
Kentucky Virtual Library
Larry Besant expressed concerns regarding special library representation on the Kentucky Virtual Library Advisory Committee (VLAC). At this time the VLAC bylaws state that special library interests are represented by a member of the Kentucky Library Association Special Section.
A motion was made by Larry Besant, seconded by Linda Minch, that Kentucky Chapter of the Special Libraries Association be included in the recommendation process for that position. The motion carried. Larry will begin discussions with the current special library representative, and will work toward acquiring representation for our chapter on that committee.
Program Planning
May Board Meeting
Today’s session on UCITA will be presented by Amy Berge, attorney at Greenebaum Doll & McDonald.
Committee Reports
Due to difficulty in filling some committee chair positions, Wenda will fill the vital positions first and then fill other spots as members volunteer.
Membership and Public Relations – Elizabeth Smigielski
The two committees are soliciting names of prospective members to contact with our new brochure. Please contact Elizabeth with names of non-member special librarians. She will send a request on the listserv.
There was discussion about how to reach prospective members, including law librarians and public librarians. It was agreed that personal, targeted invitations to specific events are most effective. Linda Minch offered to assist in contacting people.
Elizabeth will organize a get-together for Louisville members and prospects in September, since last year’s luncheon was well-attended and favorably received.
New member David Shobe will serve on the upcoming Membership committee. His primary responsibility will be to provide monthly membership updates.
The meeting was adjourned at 12:05.
Submitted by Andrea Peak, Secretary
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Keeneland Meeting April 12, 2001, 12 5 p.m. Minutes |
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Present: James Manasco, Larry and Jean Besant, Lillian Mesner, Deborah Sharp, Laura Whayne, Barbara Hale, Gracie Hale, Peter and Valerie Perry, Elizabeth Smigielski, Wenda Webster Fisher, Judy and Keith Wulff, and Pat Wilson.
Our 25th Anniversary outing was declared an “official” meeting as a few of us were hanging over the rail of the balcony overlooking the track and waiting for a race to begin. It was so beautiful, the food and drink had been so great, and we were having so much fun that we were feeling guilty about being there and not at work. It was decided to change to a meeting and take minutes.
| We convened at noon and had a wonderful buffet. During the meal we started hatching our betting plans. It was interesting to observe people’s betting methods. The only person there who really understood what was going on was Gracie, but she doesn’t like giving advice because she doesn’t like to be wrong when people lose. She said that she couldn’t take the pressure. However, she ran a continuous tutorial all afternoon while we all tried to figure out what was going on. The only real student in the bunch was Jean Besant. She had read the paper that morning and cut out the column on the picks. Aside from also having some previous experience, she was the most deliberate in choosing her horses. After awhile we all latched onto her article and started using it. Others of us had more personal methods. Lil Mesner liked to bet on horses with women’s names, or women owners, trainers, or jockeys. This can work. Barb Hale liked cat horses (Smelly Cat and Rude Cat) and that also worked. Larry liked high-risk bets, and at one point in the afternoon, Deb asked Gracie to put her hand on Deb’s program and see what jumped into her mind. Something must have happened because Deb won a couple of races. Everyone had their own little method and plugged along. |  |
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The races went as follows:
1st race: several of us won, Laura
Whayne had her big race with a $44 win. Larry lost quite a bit, but
we were all feeling good.
2nd race: this was also good to
a number of us, but Larry lost big again. We were on top of the world.
3rd race: reality started setting
in. None of us won anything and Larry’s moans were getting louder.
4th race: Larry finally won
$0.40, but James won big (about the only time James won big…).
5th race: Larry started observing
what Gracie was doing and started turning his fortunes around. This
was Gracie’s big one with a $127 win. Elizabeth S. also got her first
win with $26.80. It was here that we ordered some bread pudding for a snack.
What we got was nothing like any bread pudding we ever saw. It was
rich and had lots of fruit and a sinfully delicious bourbon sauce.
We got a buzz from it.
6th race: Elizabeth and Deb
boxed a score and each won $41.60. Larry also got back into the black
ink. (Gracie just kept sailing along).
7th race: Larry won again
and Elizabeth got her third win. We asked her what she was doing,
but she didn’t know for sure. Wenda said that we should put her in
charge of the treasury. This was also the race where we all bet on
a horse called “Royal Wulff” after Judy and Keith Wulff. The horse
didn’t even show.
8th race: No one made any money
here.
9th race: We all lost again and
decided that we were really pooped and wanted to go home.
Our big winner was; guess who? Gracie. We didn’t want to know who the big loser was (there was the sneaking suspicion that it might be James, though), but we didn’t think that any major damage had been done. Needless to say, all had a great deal of uproarious fun. Those who didn’t come really missed it.
Respectfully submitted,
Lillian Mesner,
Acting Race Day Secretary
Open
Board Meeting PRESENT:
General Butler State Park
April
5, 2001 4:00 p.m.
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Alice Marksberry |
Ann Davidson |
President Alice Marksberry called the meeting to order at 4:00 p.m.
Minutes
On motion of Laura Whayne, seconded by Joe Miller, the minutes of the March 15, 2001 Open Board meeting were accepted as distributed.
Treasurer’s Report
Grand total available for expenditures: $3,581.14
Operating Budget: 1,856.99
Savings Account Balance: 1,724.15
A copy of this report is on file with the recording secretary.
Old Business
New Business
Program Planning
Keeneland Outing in April
Lillian Mesner has the tickets for the event, which will be April 12.
Joint Conference (currently underway)
Wenda Webster Fischer announced that attendance reached the numbers both SLA and KLA had hoped for.
May Board Meeting
The board meeting will be followed by a professional development program. The program will feature a lawyer from Greenbaum, Doll & McDonald speaking about about UCITA (Uniform Computer Information Transactions Act), a proposed state law that seeks to create a unified approach to the licensing of software and information. UCITA's broad scope and focus on software and information requires that the research, education, and library communities understand what the adoption of UCITA will mean for the mission, operation, and core values of the higher education and library communities. The luncheon meeting will be May 22, location to be announced.
Endowment Fund
SLA has endowment funds available for chapters to apply toward special programs. Alice encouraged members to think about proposals for programs for which these funds could be requested. Deadlines each year are in July.
Bylaws
Bylaws on the chapter Web site are not up to date. Joe Miller will send current bylaws to Alice.
Committee Reports
Alice needs summary reports from committee chairs to send to HQ. She would like to have lists of new or unaccomplished goals from committee chairs to pass on to the new president and committees.
Professional Development
No report
Membership – Gracie Hale
Gracie Hale distributed a draft copy of the membership directory. Members were asked to double check their entries and send corrections via e-mail. Final copy will be available at the end of April. Membership and PR committees had joint meeting today and discussed the following topics:
*Booth at KLA conference in the fall: SLA will be provided with a free booth at the conference. If all booth space sells out, we will be able to set up a table near the registration desk. PR and Membership committees will set up the exhibit.
*Recruitment materials: rough draft of recruitment brochure was distributed. Committees will develop mailing list.
Public Relations /Affirmative Action – Elizabeth Smigielski
In joint meeting with Membership committee, discussed hosting a walkathon. Will submit information about our 25th anniversary to Information Outlook.
Student Activities – Laura Hall
In December the group toured the Lexington Herald Leader library with Linda Minch. They recently toured the UK Fine Arts Library. The group is trying to recruit members for next year.
Web Committee – Beth Kraemer
Beth Kraemer is stepping down as chairperson due to time constraints. She will continue until someone else can take over.
Bulletin – Cindi Trainor
Deadline for articles for next bulletin will be April 18.
Listserv – Mary Vass
New members are automatically subscribed to the list.
Awards – Andrea Peak for Valerie Perry
The 2001 Outstanding Chapter Member Award was presented to Veronica Walker.
Nominations –Pat Wilson
The following slate of officers was approved unanimously:
President-Elect:
Larry Besant, Morehead University The meeting was adjourned upon motion
of Joe Miller, seconded by Ann Davidson. Submitted by Andrea Peak, Secretary
Secretary/Archivist: Mary Vass, University of Kentucky
Treasurer: Jo Staggs-Neel, University of Kentucky
Director-at-Large: Constance Ard, Greenbaum, Doll & McDonald, Covington
Office
Open
Board Meeting and Luncheon
March 15, 2001 10:30 a.m.
William T. Young Library, University of Kentucky
Lexington, Kentucky
PRESENT:
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Larry Besant |
Linda Minch |
President Alice Marksberry called the meeting to order at 10:45 a.m.
Minutes
On motion of Linda Minch, seconded by James Manasco, the minutes of the October 27, 2000 Executive Board meeting were accepted as distributed.
Treasurer’s Report
Grand total available for expenditures: $3,809.96
Operating Budget: 2,085.81
Savings Account Balance: 1,724.15
A copy of this report is on file with the recording secretary.
Old Business
Fall Conference and 25th Anniversary Celebration
Wenda reported that the chapter almost broke even on the fall conference.
New Business
Program Planning
Butler State Park
The Joint Spring Conference will be April 4-6, 2001 at Butler State Park. The deadline for registration was extended due to low initial registration. Several SLA members are contributing to the programming during the breakout sessions. Alice will post driving directions and information about Carrollton on the listserv.
Keeneland Outing in April
Lillian Mesner has the tickets for the event.
May Board Meeting
The board meeting will be followed by a professional development program. The program will feature a lawyer from Greenbaum, Doll & McDonald speaking about about UCITA (Uniform Computer Information Transactions Act), a proposed state law that seeks to create a unified approach to the licensing of software and information. UCITA's broad scope and focus on software and information requires that the research, education, and library communities understand what the adoption of UCITA will mean for the mission, operation, and core values of the higher education and library communities. The meeting will be May 22, 23, or 24, in Louisville.
Annual Conference and SLA Elections
Annual conference is June 9-14. Results of the 2001/02 spring election of officers is posted on the SLA Web site, www.sla.org.
Committee Reports
Alice needs summary reports from committee chairs to send to HQ. She would like to have lists of new or unaccomplished goals from committee chairs to pass on to the new president and committees.
Professional Development
No report
Web
No report
Student Activities
Alice commented that we need to advertise the stipend we make available for one student to attend the annual conference. Joe Miller will announce it on the student listserv as well as the KY-SLA listserv. Alice reported that there was little interest on the part of KLA in our joining their MAP mentoring program for UK library students. A discussion of mentoring opportunities and possibilities for our chapter followed. Alice raised the question of whether this committee should continue to be chaired.
Public Relations /Affirmative Action – Alice Marksberry for Elizabeth Smigielski
The Affirmative Action Award has been presented to Raamesie Umandavi, Director of the Shawnee Branch of the Louisville Free Public Library.
Because one of the perks of the Affirmative Action Award is a one-year paid membership to SLA, the recipient must agree to be an active member of KY-SLA. Linda Minch recommended that the committee be more specific in the attendance requirement by mandating a minimum number of board meetings at which they must be present.
Membership –Gracie Hale
There are currently 64 chapter members. This decrease is due in some part to fluctuations in the student ranks. A membership directory will be available at the April conference. The committee is developing a membership brochure that will present the benefits of membership, such as networking, continuing education, and mentoring opportunities. They have compiled contact information for organizations to which recruiting material will be mailed. They will also look into distributing membership material at other conferences, like the Ohio Valley Group of Technical Services Librarians (OVGTSL), and will have materials available at the registration desk at the KLA/SLA Joint Spring Conference. Valerie Perry is investigating the possibility of the chapter renting an exhibition booth at the KLA Fall Conference to display and distribute membership material. Gracie hopes to have a joint meeting with the PR committee at the spring conference in an effort to combine efforts.
Bulletin – James Manasco
The first all-electronic chapter bulletin was published this month. No problems or complaints have been heard. Two bulletin recipients do not have Internet access, so they will continue to receive printouts. PageMaker 6.5 is owned by the chapter and will be available for next year’s bulletin editor.
Listserv – Alice Marksberry
SLA Headquarters recently voted to make chapter listservs housed on SLA servers available to members only. Our list, housed on UK servers, is open to non-members. We will keep the listserv at UK for now, and Mary Vass will continue to act as list owner.
Awards – Valerie Perry
Information about 2001/02 awards nominations was disseminated by newsletter and listserv, and is available on the Web site. This year the committee eliminated the resume/vita requirement, and invited nominations to be submitted by e-mail, as well as mail and fax. One of the awards will be bestowed at the spring conference.
Nominations – Gracie Hale for Pat Wilson
The following slate of officers will be presented for election at the spring conference:
President-Elect: Larry Besant, Morehead University
Secretary/Archivist: Mary Vass, University of Kentucky
Treasurer: Jo Staggs-Neel, University of Kentucky
Director-at-Large: Constance Ard, Greenbaum, Doll & McDonald, Covington Office
The difficulty of filling the slate initiated more discussion about looking at the Oregon Chapter’s team approach to governing. Valerie suggested that, if we maintain our current officer structure, we set the timetable back so potential candidates are contacted earlier in the year before committing to other organizations.
Other Business:
Central and Eastern Kentucky Online Users Group (C/E KOUG) is disbanding. Their treasury has been split between KLA and KY-SLA.
Larry pointed out that the chapter should be sure that SLA’s interests are represented by the Special Librarian representative to the Kentucky Virtual Library.
The meeting was adjourned upon motion of Joe Miller, seconded by Cindi Trainor.
Submitted by Andrea Peak, Secretary
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