http://www.sla.org/chapter/cky
Volume 29, Number 4
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| kysla@lsv.uky.edu http://www.sla.org/chapter/cky |
January-February 2005 Volume 29, Number 4 |
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Officers and Committee Chairs President President-Elect Past-President Secretary Treasurer Director-at-Large Director-at-Large Archivist/Operating Procedures Manual Awards Committee Chair Bulletin Editor SLA/KY List Owner Membership Committee Chair Nominating Committee Chair Wenda Webster-Fisher Public Relations/Diversity Leadership Development Committee
Chair Recruitment and Retention Committee Chair Strategic Planning Committee Chair Web Development Chair and Bulletin Co-Editor KY Chapter Student Group Liaison KY Chapter Student Group Co-Presidents
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Table of Contents
President’s
Message
By Constance Ard
Wow, it has been busy this year. The Leadership Summit in Tampa at the end of January was energizing. Attendees received a lot of information and several new and ongoing SLA iniatives were discussed.
In keeping with the SLA mission of "learning advocacy, and networking" SLA Online University has been approved by the Board. A mailing with a preliminary course listing has been sent to SLA members.
The Summit provided networking opportunities and part of that networking resulted in invitations for board candidates to join the KYSLA listserv for a short period of time to answer questions. That will occur the week of February 21, 2005 and will end on February 28th. Election ballots are due on March 14, 2005. Don't forget to vote.
The dues proposal was a topic of concern for the Kentucky Chapter attendees. The Joint Cabinet meeting resulted in a long discussion. The members expressed their desire for the Finance Committee to show the data from which their proposals were born. Other concerns addressed were chapter allotments and the rates structure. It was suggested that higher rates for higher salaries be set so that lower salaries could have even more of a price break. The spirit of the Kentucky proposal remained in the forefront. This should address a recruitment and retention issue for SLA.
The Finance Committee went straight
to work and I will keep you informed as I hear of developments. The work goes
on. Wait, did I mean beat?
A few other things to note from the Summit.
1) This is no longer the Winter meeting it is the Leadership Summit in order to recognize our neighbors from the Southern Hemisphere. The Leadership Summit offered a CLE course and this expected to remain a staple of the program.
2) The Governance year for SLA will change in FY2007 from June to June to January to December. This means that we will be electing officers for that term for a period of 18 months. There are several details that will need to be ironed out but this should serve as your "fair warning."
Change seems to be a constant and with that I want to take a moment to thank Catherine Lavallée-Welch for her work as Webmaster and Chair of the Awards Committee. She will be leaving at the end of April to take a position in Florida. She will complete her work on the Awards Committee at the Spring Conference. Catherine has graciously agreed to serve as webmaster until such time as we can obtain a replacement. We are actively seeking volunteers for that position. Please contact me if you are ready and willing, and thank-you to Catherine for all of her hard work.
I also want to say thank you to Mary Vass and Glenda Neely for putting together a fantastic mini-conference on February 18, 2005 "Mastering the Art of Information Sleuthing for Business, Science, Legal and other Hidden Resources." This was a well received program done in cooperation with the Legal Division and it could not have happened without the organization and attention to detail that Mary and Glenda gave it. I was asked if we could duplicate it each year; that suggestion is being taken under advisement. My initial reaction is maybe every two to three years, a lot of work went into this for the organizers and the presenters and duplicating it each year may just not be feasible.
We were honored to have Ethel Salonen, President of SLA as our Keynote Speaker. Ethel discussed her views on Managing Leadership. I was touched by Ethel's reference to the Dues Proposal as a tipping point for SLA. Ethel commended James Manasco on delivering the proposal as do I. Ethel states that serving as President of SLA is the best job she has ever had. I thank Ethel for her service to SLA members. I have the sense that she keeps all of the members in her mind as she performs her job duties for SLA and I commend her for this focus.
The programs this year have been
marvelous but in my last few months as your president, I want to focus my attention
on membership. I will be working with our Recruitment and Retention Committee
to focus our efforts in a constructive way to grow our membership. If you have
suggestions or concerns please let me know. We will also be looking ahead to
strategic planning and implementing procedures changes that are necessary due
to the change in the governance year for SLA as of 2007. I look forward to continuing
my work with all of you in the coming months.
News from the President-Elect
- Submitted by Mary Vass, President-Elect
Hello to all! My time in January and February has been devoted to LOTS of program planning! In January, I attended the SLA Leadership Summit in Tampa, Florida, where we had a strong representation from the Kentucky group. Also attending were James Manasco, Christie Robinson, Constance Ard, Jill Sherman, Stacey Greenwell, and Valerie Perry. I often think that given the relatively small size of our chapter, we really have an outstanding presence at the two annual meetings of the entire SLA membership - I would guess that we had one of the highest percentages of chapter membership in attendance this time. The dues proposal originated by James Manasco, and carried through by Constance Ard, has also brought lots of national attention to our chapter. Kudos to James and Constance for their hard work on this important issue!
On February 19, our chapter co-sponsored a meeting with the Legal Division (see the longer separate report in this issue). Constance Ard, wearing her Legal Division hat, was instrumental in pulling this program together. Glenda Neely did an outstanding job with local arrangements at the University of Louisville's University Club. And chapter members Catherine Lavallée-Welch and James Manasco were among the featured speakers.
There will be two half-day preconferences on Thursday, April 13 - one on marketing issues and another on cataloging serials. Judith Siess will present "The Visible Librarian: Marketing and Advocacy" with topics to include marketing, publicity, public relations and advocacy. "Making Serials Visible: Basic Principles of Serial Cataloging" will be conducted by Marsha Seamans, from the University of Kentucky. She will cover basic aspects of serials cataloging, MARC tags, title change issues, and much more. We have received some excellent mini session proposals, and registration information will be sent out the end of February. Rooms at Lake Barkley will be held until March 13, so you will want to call in your reservations as soon as possible, particularly if you want one of the cabins. Be sure to mention the conference when you register. Go to the Park web site for more information, including contact information for registrations.
Believe it or not, planning has already begun for future joint meetings. I'm serving as the Kentucky chapter representative to the site selection committee for the 2007 spring joint conference. Constance Ard is another member of this group, but is officially representing the Special Section of KLA. If you have suggestions about the site for the 2007 meeting, forward them to maryvass@email.uky.edu.
The next planned meeting of the Ky Chapter will be a social event in May - one of the suggestions has been Mt. Stirling, KY. Look for announcements about the date and place via the listserv - then we're off to Toronto!
On another note - while my reference desk and many of my duties at the University of Kentucky Libraries have stayed the same, I've got a new title. I've moved from Team Leader of Reference and Information Services (a job title that disappeared during our reorganization) to Director of Interdisciplinary Information Literacy; in other words, library instruction.
On Friday Feb. 18 the Kentucky Chapter co-sponsored with the Legal Division a program entitled "Mastering the Art of Information Sleuthing for Business, Science, Legal and Other Hidden Resources." Our keynote speaker was SLA President, Ethel Salonen, who spoke on "Managing Leadership" and shared her insights on developing a personal leadership style. Afternoon workshops were offered by:
Toronto
is the Place to Be in June 2005!
- Submitted by Stacey
Greenwell, Secretary
While it is much farther away than Nashville, the SLA Annual Conference in Toronto
June 4-9 will be well worth the trip! Exhibits and programming will all be held
in the Metro Toronto Convention Centre with the evening networking events located
in the beautiful Royal York hotel (the Queen's hotel!) just two blocks away.
There are a number of inexpensive hotels located within walking distance or
a short subway ride away. Toronto is a beautiful and walk-able city with a plethora
of shopping, dining, and cultural opportunities. The local arrangements committee
has done a wonderful job of putting together more information. You could easily
combine a vacation with a trip to this conference: http://www.sla.org/toronto/2005/.
The program committee has planned a conference this year that's full of networking and learning opportunities. Every division has something interesting, unique, and educational to offer you. Check out the online planner for a complete list of program offerings at the conference: http://www.sla.org/content/Events/conference/ac2005/perplanner/index.cfm.
I can tell you more about the Information Technology Division programming specifically, and let me tell you, we've put together an unforgettable conference for you. To start, we're bringing back the highly-regarded CE course in a full-day format, "Taxonomies for Indexing: A Hands-On Approach." We're introducing a new full-day CE course that's sure to be popular, "Creating Your First Digital Library: Planning and Implementing a Successful Imaging Project." We've got a terrific lineup of session speakers: Mary Ellen Bates, Patricia Harris (Executive Director of NISO), Jenny Levine (The Shifted Librarian), R.J. Pittman (CEO of Groxis), just to name a few. The session, "The Future of Search Engines: Contrasting Views," includes a speaker from Google and is sure to be a lively and thought-provoking discussion of where search technology is headed.
As always, the Information Technology division has also made time for networking and fun with four nights of themed open houses. We're bringing back the ever-popular Mystery Night Featuring Jane Kelly (the division's own mystery author) on Sunday night. Our Monday evening open house, co-sponsored with the Engineering and Sci-Tech divisions, features three of Canada's most popular science fiction authors: Robert J. Sawyer, Robert Charles Wilson, and Karl Schroeder. And there just might be some dancing on Tuesday night. Even if you'd rather enjoy the show from the sidelines, it should be an entertaining networking opportunity.
As you make your travel plans, be sure to extend your stay to include the full day of sessions on Wednesday and the Thursday tour of the Merril Collection of Science Fiction, Speculation, and Fantasy. Tour participants will get an in-depth and behind-the-scenes look at this truly incredible and unique collection. Stay after the tour for an informal walking tour of Toronto bookstores. Keep in mind that you don't have to be an Information Technology division member to attend these sessions (though it would be great if you did join the division).
From essential CE courses to information-packed sessions to terrific networking opportunities, the Toronto conference is the educational opportunity for you in 2005. To make your travel plans and register, visit: http://www.sla.org/content/Events/conference/ac2005/index.cfm.
See you in Toronto!
SLA
Kentucky Chapter Slate - 2005-2006
- Submitted by Wenda Webster-Fisher, Nomination Committee
Chair
President: Mary Vass
President-Elect: Susan Brown
Secretary: Mimi O'Malley
Director-at-Large: Jo Staggs-Neel
Additional nominations will be accepted if petitioned by 10 members within 30
days of publication of this Bulletin. Nominations should be submitted to the
Nominating Committee. The Chapter membership will vote on the Slate at the Spring
meeting in April 2005.
Continuing in current positions:
Treasurer: Leoma Dunn
Director-at-Large: Glenda Neely
Nominating Committee
Wenda Webster Fischer, Chair
Christie Robinson
Jill Sherman
Biographical Sketches of Candidates
Mary M. Vass, Director, Interdisciplinary Information Literacy
William T. Young Library, University of Kentucky, Lexington, KY
maryvass@email.uky.edu
Mary is currently Director of Interdisciplinary Information Literacy for the University of Kentucky Libraries. She had previously been Team Leader for the Reference and Information Services Team and Head of the Education Library at UK Libraries. Mary has been active in the Kentucky Chapter of SLA since 1988, serving at various times as Secretary, Board member, and listserv owner. She has also been active in the Education Division of SLA, serving as Chair of that Division. Mary has two daughters, who have grown up alarmingly fast, and proudly shares the stereotypical librarian-ish devotion to reading, cats, and sensible shoes.
Susan Brown, Library Director
Transylvania University, Lexington KY
subrown@transy.edu
Susan holds a BA in English and received her MSLIS from the University of Illinois. She loves connecting people with the information they need. "I get a kick out of the light that goes on in someone when they finally find what they need." In her job as director of a small college library she does a bit of everything. She creates web pages; she knows where to find information in article databases, in the print collection or on the web; and she manages the people, budgets and collections of the library.
Mimi O'Malley, Librarian
Sullivan University, Louisville KY
momalley@sullivan.edu
A St. Louis native, Mimi O'Malley currently serves as assistant librarian at Sullivan University. She recently moved back to Louisville from Philadelphia and brings back a 2004 M.S.L.S degree from Clarion University of Pennsylvania's distance education program. A member of SLA since 2003, Mimi conducted an internship with the Bucks County Historical Society last year and participated as a judge for the National History Day middle school competition at Ursinius College, Collegeville, PA. She is currently working on the book, It Happened in Kentucky, a Globe Pequot Press imprint scheduled for 2006 publication. She has authored more than 40 articles appearing in publications including CollegeBound Magazine, DECA (Association of Marketing Students) and Louisville BusinessFirst. Married with two children, she is a University of Dayton Flyer fan amid the Kentucky sea of red and blue!
Jo Staggs-Neel, Agriculture
Librarian
University of Kentucky, Lexington KY
Jo Staggs-Neel is the new Agriculture
Librarian at the Agriculture Information Center where she will be engaged in
information literacy efforts with students and with Agriculture Extension agents.
Her previous professional position was as the Science/Engineering Serials Librarian
at UK.
Call
for Nominations for the 2004-2005 Chapter Awards
- Submitted by Catherine Lavallée-Welch,
Awards Committee Chair
Do you know a winner? Every single day, Kentucky librarians and information professionals show dedication and commitment to their work and to their profession. It is important to recognize their hard work. Help us in doing so.
The Awards Committee, composed of Larry Besant, Jackie Goins and Catherine Lavallée-Welch, requests nominations for the Chapter's two awards:
Outstanding Chapter Member Award:
This award shall be given to a chapter member for a notable or important contribution to the Kentucky Chapter of the Special Libraries Association.
Criteria include:
Full paid chapter member for at least one year. Chair or coordinator of a special project; someone who consistently volunteers to do chapter work; someone who enhances the goals of the chapter; or someone who consistently contributes ideas to committees or at board meetings that are incorporated for the enhancement of the chapter. Past winners: the same person shall not receive the award in three consecutive years.
Professional Award:
This award shall be given to an individual or group in recognition of a specific achievement in the field of librarianship or to the subject field in which they serve.
Criteria include:
Chapter member for at least one year. Continuing excellence and commitment to the field of librarianship or a subject specialty within. Significant contributions within the last 10 (ten) years. Examples include (but not limited to) extensive research on some library-related topic that culminates in the publication of a book or article(s) in a referred journal, or a presentation at a major conference or meeting; active participation on the national and/or international level promoting the library profession, such as chair of a division/section in a library or subject-oriented professional association. Consideration for this award is limited to professional library-related achievements. Past winners: the same person shall not receive the award in three consecutive years.
Please note the additional criteria
for each award about past
winners. The awards will be presented at the Spring Joint Conference. You
can submit your nomination(s) by filling out the appropriate form, found on
the Awards pages
of the Chapter's website. Please provide as much information as possible as
it really helps the committee in its work and don't hesitate to provide additional
documentation. You can send your nominations to any of the Committee's members
before March 6th, 2005.
Mastering the Art of Information Sleuthing - Session reports
How
to Use Business and Legal Resources in Combination -
Session Report
- Submitted by Lisa B. Hayes
Cindy Monnier, Director of the Information Center at the Indiana Chamber of Commerce in Indianapolis, gave a spirited presentation on business research sources. She offered valuable insights into the pros and cons of various services with thoughtful comments on cost management and innovative ideas for keeping costs low. Her substantial handout is a very valuable research tool.
Howard E. Trivers, Senior Reference Librarian at Baker & Daniels in Indianapolis, gave a presentation entitled "How to Use Business and Legal Resources in Combination", offering a thorough grounding in legal research sources before moving on to the use of business sources for law firm client-development. The highlight of his talk was the information on investigative sources - “cyber sleuthing” for competitive intelligence, expert witness identification and other uses. His enthusiasm for this topic was evident to all!
Sci-Tech
Resources for Law Librarians - A Session Report
- Submitted by Laura Whayne
"Sci-Tech Resources for Law Librarians" was a session that described science, technical and engineering resources for librarians unfamiliar with the subject area, although the information is really useful for anyone. Two handouts were distributed: a copy of the power point presentation and a listing of free Sci/Tech/Eng Abstract Search Resources. The power point presentation will be posted on the SLA-KY web site.
Catherine Lavallée-Welch and James Manasco alternated in describing and showing samples of resources in the science, technical and engineering field. The sources described include electronic, print, free, and for purchase. The type of resources covered were standards, building codes, patent literature, technical reports, other governmental websites, indexes, encyclopedias, hazardous materials, portals-blogs-feeds, special search engines, institutions or libraries that specialize in the delivery of Sci-Tech documents and information, and then some fun sites for children.
Catherine and James
provided very good coverage of the topic, which tends to be very broad and complex.
The details and special features of the resources were particularly helpful.
The handouts make a useful tool that can be referred to by anyone searching
in the science, technical, and engineering disciplines.
Summary
of Public Records Research on the Web
- Submitted by Mary Hackworth
Cheryl Niemeier, Director of Library
Services at Bose McKinney & Evans, opened her presentation on public records
resources on the web by inviting audience members to share their own favorite
resources. Cheryl emphasized that even though lots of free information is out
there, it should all be verified through commercial databases when possible.
She defined public records as government records available without restriction
(explaining how private information like a phone number can become public) and
discussed laws governing access to data. She included a list of free public
records sites covering adoption, assets and property, criminal data, professional
licenses, vital statistics, and weather, as well as free or low-cost people
finders.
Cheryl ended with a look at the "next generation" in public records
searching: streamlined meta-searching services like Pretrieve that simultaneously
search a multitude of free sites which host a variety of data. Participants
in the session noted that local public libraries are frequently gold mines of
public records access.
Membership
Report
by Jill Sherman, Membership Committee Chair
Hello, everyone. For the past year or so, the Kentucky Chapter SLA membership numbers have been holding steady at approximately 70 members. My latest figures still reflect that, for currently we have 72 members (1 organizational membership, 1 retired membership, 43 regular memberships and 24 student memberships). Most probably there are more KY Chapter "enthusiasts" out there, who have let their memberships lapse and have been dropped from the registry. If you are one of these "enthusiasts," why not go ahead and renew? Your mother will be proud of you for not putting it off any longer.
Also, keep spreading the word out
there about what a great chapter this is, and that joining SLA would be a great
thing - good for you and your career!
Member
Information Exchange
- Submitted
by Mary Barbosa-Jerez, Bulletin Editor
Mykie Howard writes to let us know that she has moved from her position as the Serials Acquisitions Librarian at George Washington University, where she worked for a little over two years. She is the new Serials Acquisitions Librarian at the National Agricultural Library. "I started my job on January 10th, 2005," she writes. "After being a member and active in the Special Libraries Association for 5 years, I am very excited to be working in a special library (doing the serials work that I love). My responsibilities are similar to my last position (leading the library in all aspects of serials acquisitions: fiscal control and serials management) except that I will work with about 19,000 serials instead of 8,000 serials! I will also serve as a contracting officer and will do collection development." Mykie's new contact info is:
Mykie Howard, MSLS
Serials Acquisitions Librarian
National Agricultural Library
10301 Baltimore Avenue
Beltsville, MD 20705
Minutes
for Kentucky Chapter of Special Libraries Association Open Board Meeting - Friday,
November 19, 2004, Greenebaum, Doll, and McDonald, Louisville, KY
--Submitted by Stacey Greenwell,
Secretary
Attending
Mary Vass, Lisa Hayes, Susan Brown, Constance Ard, James Manasco, Jill Sherman,
Glenda Neely, Wenda Webster Fischer, Alice Marksberry, Stacey Greenwell
Recorder
Stacey Greenwell served as recorder.
1. Call to Order
President Constance Ard called the meeting to order at 10:06 a.m.
2. Previous Minutes
Minutes from the October 21, 2004 were read. One correction was noted; in the
title, 20004 should be changed to 2004.
MOTION: With that correction, James Manasco moved to accept the
minutes. Alice Marksberry seconded, and all were in favor.
3. Reports
A. President
Constance Ard reported that she recently had a conversation with Jackie Knuckle,
Chapter Cabinet Chair, via phone. Her comments for the Kentucky Chapter membership
proposal were appreciative. President Ard reported generally on the SLA budget
and cited some membership statistics. One interesting statistic was that 3%
of the SLA membership as a whole moved from full-time status to student status.
The Dues Structure Proposal that will be presented at the Leadership Summit
was discussed. Options one and four of the document provided to the Chapter
will be voted upon at the Leadership Summit (option one: created a tiered dues
system based upon salary; option four: dues increase would be based on CPI,
adding an additional .5%/year onto the CPI increase).
After further discussion of membership,
recruitment measures were discussed.
MOTION: Glenda Neely made a motion that the Chapter should offer
up to four scholarships at $35 each to aid in recruiting new members based upon
sponsorship or recruitment by a current member. Susan Brown seconded, and all
were in favor.
It was decided that the Chapter would select recipients for the scholarships based upon recommendations by current members. The scholarships should aid in bringing in new members, particularly those who are considering joining SLA but haven't committed yet.
B. President-Elect
Mary Vass reported that SLA President Ethel Salonen is coming to a Chapter event
in February in Louisville. This full-day session (co-sponsored with the Legal
Division) will include a morning keynote from President Salonen followed by
concurrent workshops in the morning and afternoon. Several speakers are already
scheduled, including Carol Parris, James Manasco, and Catherine Lavallée-Welch.
Other potential speakers were discussed, including some speakers suggested by the Indiana Chapter. Glenda Neely is looking into the Louisville location for the event. Mary expects a flyer to go out right after the Christmas holiday.
Mary is working with Rose Davis of KLA on the Spring Conference. They are still looking at possible general session speakers and possible pre-conference workshops, and have planned a site visit soon. The Spring Conference will be at Lake Barkley, April 13-15, 2005. Mary expects the announcement for mini-session proposals to go out in early January. They are looking for vendor support for the conference and would appreciate any suggestions.
C. Past-President
No report.
D. Secretary
No report.
E. Treasurer
Leoma Dunn was unable to attend the meeting, so President Ard went over her
report briefly. After some discussion, it was decided that the member who RSVPed
to Keeneland but did not attend will be invoiced for the ticket.
| SLA Kentucky
Chapter Treasurer's Report (November 19, 2004) Submitted by Leoma Dunn, Treasurer |
|
| GRAND TOTAL |
$5,166.71
|
| Operating Budget (Ledger) |
$2,189.94
|
| (Includes Student sub-account of $232.00) |
.
|
| . |
.
|
| Savings Account Balance |
$2,976.77
|
| . | . |
| Activities since Treasurer's Report August 6, 2004 | . |
| . | . |
| Operating Budget (Ledger) | . |
| October 21 , 2004 Balance | $2,189.94 |
| . | . |
| Deposits: | $0.00 |
| . | . |
| Expenses: | $0.00. |
| Balance | $2,189.94 |
| . | . |
| . | . |
| Savings Account | . |
| October 21, 2004 Balance | $2,975.97 |
| . | . |
| Deposits | . |
| October Interest | $0.80 |
| . | . |
| Expenses | $0.00 |
| . | . |
| Balance | $2,976.77 |
F. Directors-at-Large
Glenda Neely reported that she is working on site for Feb 18 meeting. She has
several good possibilities, depending upon cost.
G. Archivist/Governing Documents
Alice Marksberry reported that the Leadership Department at HQ wants a finalized
Practices Manual but has given no time frame. She plans to submit it to them
when our year ends in May. She reminded everyone to be sure to look at their
respective sections of the manual in particular. James Manasco will begin helping
Alice with the manual (the Past-President will handle Practices Manual in the
future).
H. Awards Committee Chair
Catherine Lavallée-Welch was unable to attend but left a report with
Constance. There is nothing new to report at this time.
I. Bulletin Editor
Glenda Neely provided report from Mary Barbosa-Jerez. The October issue going
live this weekend, and she is now gathering information for the January issue.
J. Discussion List Owner
Mary Vass reminded everyone that if you change your email address, you'll need
to change your subscription to the listserv. She can assist with this.
K. Membership Committee Chair
Jill Sherman reported that membership statistics are pretty much the same as
of this morning. Jo Staggs-Neel, Susan Brown, and Jill Sherman are working on
a mailing list.
Jill also reported that SLA's NISO membership will be renewed after all, which is good news for members.
L. Nominating Committee Chair
Wenda Webster Fischer reported that she has been using the guidelines from the
Practices Manual. According to the Practices, the nominating committee should
be composed of three people, appointed by the president and approved by the
Chapter's executive board. The members of the nominating committee include a
member of the previous committee, the immediate past-past-president (traditionally),
and a member of the chapter membership. In the discussion, it became evident
that the Practices Manual should clarify that members of this committee cannot
be on the Executive Board (but can be on the Advisory Board).
The committee will be composing a slate of President-elect, Secretary, Treasurer, and Director-at-large. The slate will be presented in the January Bulletin and voted on at the April meeting. An announcement for nominations will be forthcoming.
M. Public Relations Committee/Diversity
Leadership Development Committee Chair
Susan Brown reported that she will be attending the Black Achievers event in
Lexington tomorrow along with Reinette Jones, Jo Staggs-Neel, Liz Smith, and
maybe Jill Sherman. Susan would like to know of any other career fairs in the
area.
She also reported that the Chapter's display is very nice, but it is getting a little dated. There was some discussion of how to update the display. Mary Vass will check with a photographer in her department to help in updating the images.
Susan asked that we think about possible nominees for the Chapter's Diversity Award.
N. Recruitment and Retention Chair
No report.
O. Web Development Chair
Catherine Lavallée-Welch was unable to attend but left a report with
Constance. She has been working on the archives with Alice and has been working
with HQ.
P. Strategic Planning Chair
The strategic plan is still on hold.
Q. Student Chapter Liaison
No report.
R. Student Chapter President
No report.
4. Old Business
A. SLA Membership Dues Proposal-HQ Update.
The Membership Dues proposal was already discussed in the President's report
(above). Constance will formally solicit a vote from the chapter membership
electronically on options one and four of the Dues Structure Proposal (to be
voted upon at the Leadership Summit).
B. Practices Manual.
The manual was already discussed in the Archivist/Governing Documents report
(above).
C. Table runner order.
Susan Brown is working on this. She is looking at a runner (white with purple
embroidery) which will drape over the top of a long or short table and could
even serve as a backdrop.
MOTION: Susan Brown made a motion to cover the approximate cost
of two table runners, totaling around $300. James Manasco seconded, and all
were in favor.
5. New Business
A. February Meeting and Spring Conference Planning.
This was already covered in the President-Elect's report (above).
B. Recognition of Larry Besant.
This item was added to the agenda. After discussion, the Chapter plans to recognize
Larry officially at lunch during the February 18th meeting. Glenda Neely and
Alice Marksberry will work on the recognition of our former President's retirement
and are authorized to spend up to $250 for special recognition of his contributions
to the Chapter.
6. Announcements
A thank-you card from Tammy Kirk for the student pizza party was passed around
the table.
7. Adjournment
MOTION: James Manasco motioned to adjourn the meeting. It was
seconded by Jill Sherman and all were in favor. The meeting adjourned at 11:25
a.m.
Minutes
for Kentucky Chapter of Special Libraries Association Open Board Meeting - Friday,
October 21, 2004, Keeneland, Lexington, KY
--Submitted by Stacey Greenwell,
Secretary
Attending
Constance Ard, Mary Vass, James Manasco, Leoma Dunn, Cathy Schenck, Glenda Neely,
Alice Marksberry, Susan Brown, Jo Staggs-Neel, Valerie Perry, Jan Berry, Larry
Besant, Carol Brinkman, Gracie Hale, Linda Minch, Debbie Sharp, Laura Whayne
Handouts:
Treasurer's Report (October 21, 2004)
Cincinnati Chapter SLA Program Notice (November 9, 2004)
Recorder
Valerie Perry served as recorder for Stacey Greenwell
1. Call to Order
President Constance Ard called the meeting to order at 11:10 a.m.
2. Previous Minutes
Minutes from the August 6, 2004 Open Board Meeting have been available online
and paper copies were distributed at the beginning of the meeting. No corrections
were necessary.
MOTION: James Manasco made a motion to accept the minutes which
was seconded by Alice Marksberry. All were in favor with no opposition or abstentions.
3. Reports
A. President
Constance Ard reported on her conversation with Janice Lachance. The SLA Finance
Committee will be presenting four specific proposals regarding the dues structure
during today's SLA Board Meeting. She was complimentary of the Kentucky Chapter
and impressed with the engagement of the Chapter in SLA business.
B. President-Elect
Mary Vass announced plans for a chapter meeting on February 18, 2005 with Ethel
Salonen, SLA President, in the morning and two concurrent workshops in the afternoon.
The Louisville location has not been selected.
She met recently with the spring meeting planning group (KLA/SLS Chair Mary
Congleton and KLA/ALS Rose Davison). The major speakers will be finalized in
November. The meeting will take place April 13-15 at Lake Barkley State Resort
Park and will have a marketing theme. Recommendations of volunteers are needed
for the Local Arrangements Committee. Larry Besant urged Mary to announce our
meeting to other chapters, including the Southern Appalachian Chapter, as soon
as possible so they may plan to attend. Linda Minch suggested the planning committee
consider hosting a presentation similar to the Cincinnati Chapter's November
Program, Assessing Clients' Needs: Map the Information Flow a Dialog Quantum
Workshop presented by Pat Currie. (Flyers were distributed.) Tom Kirk is another
possible pre-conference or keynote speaker. The ACRL Conference will take place
April 7-9 in Minneapolis, Minnesota. The close time-frame of the ACRL conference
may adversely affect our spring meeting attendance.
C. Past President
No report.
D. Secretary
No report
E. Treasurer
Leoma Dunn distributed a written treasurer's report:
| SLA Kentucky
Chapter Treasurer's Report (October 21, 2004) Submitted by Leoma Dunn, Treasurer |
|
| GRAND TOTAL |
$5,165.91
|
| Operating Budget (Ledger) |
$2,189.94
|
| (Includes Student sub-account of $232.00) |
.
|
| . |
.
|
| Savings Account Balance |
$2,975.97
|
| . | . |
| Activities since Treasurer's Report August 6, 2004 | . |
| . | . |
| Operating Budget (Ledger) | . |
| August 6, 2004 Balance | $1,782.09 |
| . | . |
| Deposits: | . |
| National City - August Board Meeting - Members' payments for lunch | $198.50 |
| National City - Proceeds - KLA/SLA Joint Spring Conference | $917.92 |
| . | . |
| Expenses: | . |
| Keeneland
Association - Final deposit for meeting room for Oct Meeting |
($450.00) |
| DeSha's
- August Board Meeting Resturant Bill |
($200.19) |
| Mary Vass - Reimbursement for SLA Student Pizza Party | ($58.38) |
| Balance | $2,189.94 |
| . | . |
| . | . |
| Savings Account | . |
| August 6, 2004 Balance | $2,973.58 |
| . | . |
| Deposits | . |
| July Interest | $0.78 |
| August Interest | $0.83 |
| September Interest | $0.78 |
| . | . |
| Expenses | $0.00 |
| . | . |
| Balance | $2,975.97 |
Leoma stated her report does not reflect member payments for today's meeting. She noted that we had received our portion of the proceeds, $917.92, from the 2004 Spring Joint Conference.
F. Directors-at-Large
Glenda Neely requested suggestions for meeting locations in Louisville for the
February meeting.
G. Archivist/Governing Documents
No report
H. Awards Committee Chair
Catherine Lavallée-Welch was not present, but sent an email report as
follows:
The Committee is complete, comprising of Larry Besant, Jacqueline Goins (a MLIS student at UK) and myself. Work started in November.
I. Bulletin Editor
Constance announced the October 28th deadline for the next bulletin issue on
behalf of Mary Barbosa-Jerez.
J. Nominating Committee Chair
No report
K. Membership Committee Chair
Constance Ard reported for Jill Sherman that our numbers are as expected.
L. Nominating Committee Chair
No report
M. Public Relations Committee/Diversity
Leadership Development Committee Chair
Susan Brown reported her committees are preparing for the YMCA events in Lexington
and Louisville. Volunteers include: James Manasco, Reinette Jones, Jo Staggs-Neel,
Jill Sherman, and others.
N. Recruitment and Retention Chair
Jo Staggs-Neel announced the "Come See for Yourself" program will
take place on October 25th and again on an undetermined date in November.
O. Web Development Chair
Catherine Lavallée-Welch was not present, but sent an email report as
follows:
Routine maintenance of the calendar is continuing and I'm getting prepared to publish the latest installment of the bulletin. I have put up Susan Brown's Kentucky librarian profiles on http://www.sla.org/chapter/cky/memberprofiles.html . I have started working on the Archives project with Alice Marksberry, with some content already public on http://www.sla.org/chapter/cky/archives/archives.html . I have taken off the outdated Membership directory that was password protected and linked to the national website.
P. Strategic Planning Committee
Chair
Valerie Perry reported that after the Association makes decisions about unit
strategic plans, then the committee will be able to begin its work for this
year.
Q. Student Chapter Liaison
Joe Miller was not present, but sent an email report as follows:
I am forwarding an update from our student group leaders about their activities
this year for the board's minutes. I am really impressed with Tammy and Liz
- they have lots of good plans for the year. So far, they've had several successful
tours for the student group, including the Lexington Herald Leader, the Courier
Journal, and the Cincinnati Enquirer.
R. Student Chapter President
See Student Chapter Liaison's Report above.
4. Old Business
A. Membership Proposal Update
See President's Report above.
5. New Business
A. Date for November Board Meeting
The Board decided to meet at 10:00am on Friday, November 19th. Constance will
host the meeting at her office in Louisville. Interested persons may wish to
lunch together after the meeting.
6. Announcements
A. Southern Appalachian Chapter Meeting
Kentucky Chapter members have been invited to attend the SA Chapter meeting
on November 16, 2004 at the Frist Center: Libraries in the Age of Amazagoogle:
Scanning the Information Landscape, presented by Alane Wilson of OCLC
B. Kentucky Chapter Meeting (February
18, 2005)
See President-Elect's Report above
7. Adjournment
MOTION: Linda Minch made a motion to adjourn the meeting. Glenda
Neely seconded the motion. All were in favor, and the meeting adjourned at noon.
2004 Year-End Treasurer's
Report (February 18, 2005)
--Submitted by Leoma Dunn, Treasurer
The Year End Financial Reports were submitted to the Director of Finance January 23, 2004. Kathleen Richardson, Lexington Community College Library, served as the Auditor. The reports have been accepted and the Kentucky Chapter's dues allotment was mailed February 16, 2005. The allotment should be for the minimum allotment amount, $1,125.00.
| 2004 Income & Expenses Summary | |
| Income | |
| Dues Allotment |
$1,125.00
|
| Interest Income |
$11.76
|
| Meeting Income |
$2,011.42
|
| Total Income |
$3,148.18
|
| Expenses | |
| Bank Charges |
$21.75
|
| Meeting Expense |
$2,172.76
|
| Miscellaneous Expense |
$79.90
|
| Total Expenses |
$2,274.41
|
| Overall Total |
$873.77
|
| Balance Sheet as of 12/31/2004 | |
| Assets | |
| Checking |
$2,639.94
|
| Savings |
$2,978.56
|
| Total Assets |
$5,618.50
|
| Liabilities |
$0.00
|
| Overall Total |
$5,618.50
|
2005
Activities
SLA Kentucky Chapter Treasurer's Report (February 18, 2005)
About the Bulletin
Special Libraries Association assumes no responsibility for the statements and opinions advanced by contributors to the Association's publications. Editorial views do not necessarily represent the official position of SLA. Acceptance of an advertisement does not imply endorsement of any product by Special Libraries Association. (M094(e)-1/76; Agen-Doc B76-01). The chapter bulletin is published four times a year.Publication Deadlines
Deadline for submitting articles is one month prior to publication of the issue. Electronic format is preferred.Send e-mail to Mary Barbosa-Jerez at mebarb01@gwise.louisville.edu, or mail your diskette to:
Mary Barbosa-Jerez
Reference Librarian
Ekstrom Library
University of Louisville
Louisville , KY 40292
Newsletters are posted one month after article submission date.
Editors
Mary Barbosa-Jerez
Reference Librarian
Ekstrom Library
University of Louisville
Louisville , KY
502-852-8738
staceyg@email.uky.eduCatherine Lavallée-Welch
Kersey Library of Engineering, Physical Science and Technology
University of Louisville
502-852-1632
clw@louisville.edu
| GRAND TOTAL |
$6,694.43
|
| Operating Budget (Ledger) |
$3,714.94
|
| (Includes Student sub-account of $232.00) |
.
|
| . |
.
|
| Savings Account Balance |
$2,979.49
|
| . | . |
| Activities since Treasurer's Report December 31, 2004 | . |
| . | . |
| Operating Budget (Ledger) | . |
| December 31, 2004 Balance | $2,639.94 |
| . | . |
| Deposits: | . |
| National City - LexisNexis sponsorship for February Program & Meeting | $500.00 |
| National City - EBSCO sponsorship for February Program & Meeting | $125.00 |
| National City - Thomson West sponsorship for February Program & Meeting | $950.00 |
| . | . |
| Expenses: | . |
| University
Club - Deposit for February Program & Meeting |
($500.00) |
| Balance | $3,714.94 |
| . | . |
| . | . |
| Savings Account | . |
| December 31, 2004 Balance | $2,978.56 |
| . | . |
| Deposits | . |
| January Interest | $0.93 |
| . | . |
| Expenses | $0.00 |
| . | . |
| Balance | $2,979.49 |
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