http://www.sla.org/chapter/cky
Volume 29, Number 2
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| kysla@lsv.uky.edu http://www.sla.org/chapter/cky |
July 2004 Volume 29, Number 2 |
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Officers and Committee Chairs President President-Elect Past-President Secretary Treasurer Director-at-Large Director-at-Large Archivist/Operating Procedures Manual Awards Committee Chair Bulletin Editor SLA/KY List Owner Membership Committee Chair Nominating Committee Chair Wenda Webster-Fisher Public Relations/Diversity Leadership Development Committee
Chair Recruitment and Retention Committee Chair Strategic Planning Committee Chair Web Development Chair and Bulletin Co-Editor KY Chapter Student Group Liaison KY Chapter Student Group Co-Presidents
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Table of Contents
Wow! I can’t believe I’m so overdue on meeting Mary’s deadline. It’s been a crazy month for me since the conference in Nashville. My apologies to you in getting such a late start in taking up the reins of my new duties.
James has been wonderful in providing me guidance on where to start and how. I’m excited about our upcoming board meeting being held on August 6, 2004 at DeSha’s in lovely Lexington. Honestly, it's just an excuse for me to go to my old haunts and enjoy a summer drive along I-64.
I want to continue the exciting work that James began and led during his reign. Our small but mighty chapter made a serious impact on the whole membership of SLA with our proposal to have the Finance Committee review the membership dues structure. The work has only just begun and we must continue that charge. I look forward to hearing from you, our members, on how that progress should be made. Please feel free to e-mail or call me with your suggestions and concerns in regards to the membership dues structure.
One of the things I was told to do as a leader during the Leadership Institute at the national conference was to choose my vision for my leadership year. Well I don’t yet have that vision but I hope that you will help me formulate a plan/theme for this year’s upcoming work. A few things that have crossed my sights lately that have me thinking.
Membership recruitment remains a top priority for this chapter and it really is up to each of us as members to take every opportunity to recruit people that we meet in our daily lives. Today I was able to take a request for information from a colleague and turn it into a recruitment opportunity. I found out that she was a student, encouraged her to join the student chapter and to get signed onto our listserv. I hope that this will be the first step in recruiting her as a part of our organization.
Strategic planning is one of those necessary evils whose time is long overdue in our chapter. I commend Valerie Perry for accepting the challenge James presented to her. Her committee will lead our chapter forward and will help direct our efforts for the foreseeable future. I’m excited to be a part of this effort and I hope you will be too.
So these are the thoughts floating through my head as I take up the reins of our chapter presidency. With your guidance and your vocalization of what’s important I will try my best to lead our chapter into the activities that you want to pursue because they are important to you, our members. Thank you all for your input, leadership, guidance, and your continued work. I look forward to working with you throughout the year.
Truly,
Constance Ard
KY Chapter Honors Outstanding
Members
- by Catherine Lavallée-Welch, Awards Committee
Chair
for Nancy Fawley and Laura Whayne: KY-SLA Awards Committee 2003-2004
May concluded the latest round of our chapter awards, which were distributed at the Social Meeting at Hall's on the River restaurant in Winchester: a joyful event!
Elizabeth Smigielski received the Outstanding Chapter Member Award for her great efforts in recent years as both the chair of the Public Relations Committee/Diversity Leadership Development Committee, and Director-at-Large. She planned several successful meetings and social gatherings, coordinated the acquisition of marketing tools for the Chapter and recruited many new members.
James Manasco received the Professional Member Award for his impressive work during his busy year as Chapter President, Chair of the Sci-Tech Division, and Chair of the KLA Library Administration & Management Round Table. James promoted and increased visibility of both our Kentucky Chapter and the Sci-Tech Division. His most notable work spearheaded the efforts of the Recruitment and Retention, Membership, and Public Relations/Diversity Leadership Development Committees -- as well as the Executive Board - by proposing new management and retention methods to the Chapter Cabinet of SLA. His work is especially noteworthy because SLA, at the national level, continues to struggle in its efforts to attract and retain members. Although the motion was not accepted at the higher levels, the ideas it contained are still being discussed.
The Awards Committee is pleased and honored to celebrate Elizabeth and James's achievements. But we're also very grateful for the number of quality candidates we received this year; you made the committee's job hard and we like it that way! As this year progresses, please keep an eye out for possible candidates for the spring 2005 awards.
Congratulations to our winners!
Diary
of a Nashville Virgin
- by Catherine Lavallée-Welch, Web Development Chair and Co-editor
I'll admit I was a virgin -- a conference virgin that is -- when I headed out to Nashville in June. I'd never been to a SLA conference before. Here are my - joyous -- recollections:
Web
Tools: A presentation at SLA June 2004 - Nashville, Tennessee
by Gary Price and Genie Tyburski, presenters
Gary Price, of the "ResourceShelf" and Genie Tyburski, of Ballard Spahr Andrews & Ingersoll, LLP are two respected "web experts" who speak at many different conferences regarding Web trends and research. They routinely show many different web sites and tools that are great for specific and general research. Interestingly, they mentioned that cell phone directories will be out by the end of the year. Oh my, what's next?
Genie concentrated on "Tools for Investigative Research" which included 45 tips about software, services, search strategies and sources of information helpful in investigative research. This ranged from various RSS feeds to tips about Google searching. Gary's sites widely varied as well and included video/audio text searching, web log searching, bookmarklets, directory searching and more.
For their full presentations, check
out these websites:
http://www.freepint.com/gary/webtools04.html
http://www.virtualchase.com/tir/index.html
EPA
Web Ambassadors: A presentation at SLA June 2004 - Nashville, Tennessee
by Chuck Simpson, Illinois EPA Library, presenter
Abstract: The Environmental Protection Agency Web site covers 300 distinct areas and contains over one million HTML and PDF files. EPA has recently undertaken initiatives to familiarize stakeholders with the structure and content of its sites. Librarians, as information intermediaries, are the first "Web Ambassadors" to receive the EPA toolkit.
If you're interested in finding information on the EPA web site, this presentation was a real gem. For a more detailed review of how to search and/or browse the site, I recommend checking out the EPA toolkit at: http://www.epa.gov/ambassadors.
The EPA site is the "Rome" of EPA sites: it contains about 300 homepages and about 1 million html/PDF files. The Environmental Protection Agency, formed in 1971 from 8 different groups, is still organized in roughly the same aspect, hence the strong emphasis on "program" information.
The following explains how one might begin an efficient search EPA websites and where to find specific types of info (all major links are from EPA homepage: http://www.epa.gov):
I. BROWSE TOPICS: Browse the 17 topic areas from the EPA homepage. This should
be one of your first steps when searching for information on the EPA website.
Either begin by browsing the topical areas or choose the alphabetical list
of all topics.
a. The seventeen topical areas are divided into 250 major terms, then sub-divided by keywords. Browse the controlled terms - over 900 keywords are provided, as tagged by EPA librarians.
II. Use the Advanced SEARCH ENGINE
(Verity SE): Providing mechanisms for Boolean searches, the search string
can be configured to search across multiple parameters, and yields results
ranked by relevance.
NOTE: The SE only searches the level in which you are presently working.
Go back to the epa.gov homepage to search the "ROME" of sites to do an "overall" search.
III. EPA NEWSROOM: Updated daily
with links to full text press releases, speeches and testimony by EPA officials.
Also includes links to local environmental news.
IV. LAWS, REGULATIONS & DOCETS:
Find local issues, regulatory issues, policy issues and major laws f environmental
interest.
V. WHERE YOU LIVE: Many resources
are regulated by state and local authorities and will not be available on
the national EPA site. Be sure to search state EPA sites as well as the national.
a. Regional EPA Offices offer information about EPA regulations in specific communities. Head to these regional sites for the site headquarters if your information request is regional.
b. State Environmental Agencies provides a gateway for links to some local government environmental offices.
c. Search My Community allows users to type in a zip code to find local info. The site also offers congressional district information. A great tool for kids writing environmental reports: shows the location of gas stations, dry cleaners, and others who use chemicals in a community (each of these people must report to the EPA).
VI. INFORMATION SOURCES: 14 portals
through which various types of EPA information can be accessed.
a. Find EPA librarians here.
b. The National Catalog of all 28 EPA catalogs (books, agency reports and journal titles will al be available in the near future).
c. EPA library links.
d. Clearinghouse Hotlines: An excellent source of brochures, fact sheets and less-than-fully published materials, which often focus on specific programs.
e. Publications Section: Provides links to EPA technical and public information. EPA publications may be ordered from several locations, including NSCEP and NEPIS.
f. Formats: Be aware that the text of materials in print and online formats may be different.
i. Start with NEPIS (which provides full-text articles from the EPA site, including published reports from 1995 to the present).
ii. If the material is not there, then search by program office publication (online format of materials posted to the website).
iii. If you are still unable to locate the information you need, then request it in print.
iv. There is a substantial duplication/overlap of published materials/information from NSCEP and NEPIS. There is approximately 20 percent duplication/overlap of materials/information between program office publications and NEPIS.
g. When will older paper format reports be digitized? Per the EPA Librarian, the GPO.ACCESS is considering (in June 2004) as the date by which historical government documents must be digitalized. Stay tuned.
h. 1996+ Guidance Reports are made available by law, however, you may need to go to each program's website to find these.
i. To find Administrative Reports, go to the EPA Law Library.
j. Note: Many documents are getting published online without an EPA number, so there are problems with some citations that are being published.
k. Note: Contract Information vs. Published Document: Contract documents are citable but harder to locate.
l. Note: The GPO (at some future point) is going to harvest EPA docs to determine what's missing from the GPO collection. Another type of test to be conducted might be to compare GPO vs. OCLC vs. EPA records.
VII. EDUCATIONAL RESOURCES: Consolidates
several major information collections and tools designed specifically for
children, students and teachers.
a. The Teacher's Site: A collection of fact sheets, brochures, teaching aids and web pages designed to introduce environmental issues in the classroom.
b. Researchers Link: Access to environmental data, reports, publications and research programs, as well as data on research grants and fellowships.
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The Four Tops charmed the audience, including a good contingent of Kentucky members, at the Dialog party. |
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The last night at the IT Division Open House was a hoot. Unfortunately, decency regulations and Kentucky librarians' legal representation prevent us showing you other pictures of the event. |
Sales
& Marketing for Libraries: A presentation at SLA June 2004 - Nashville,
Tennessee
by Susan DiMattia, Reed Business Info, presenter
This session addressed next steps
in marketing your library: proactive sales techniques.
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SALES
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MARKETING
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START
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GENERAL Question: Give an example of when you broke the rules for the customer |
Announcements
& Upcoming Events
Seeking
Returned Peace Corps / VISTA Volunteers in SLA
Were you in the Peace Corps? Vista? Would you be interested in meeting with people who were also volunteers? Would you be interested in meeting for an informal dinner and/or in attending an International Information Exchange breakfast during the annual convention in Toronto?
Let me offer a little background on myself: My name is Duncan McClusky and I was a Peace Corps Fisheries Volunteer in Zaire [Democratic Republic of the Congo] from 1980 to 1983. I was also a Peace Corps Fisheries Trainer in Norman, Oklahoma for three cycles in 1984-1985. We've had fun in the past. The RPCV's in SLA for several years got together for dinner at the annual SLA conference. We got to relive some of our experiences and to assist a colleague who was just going into the Peace Corps. We also discussed how we could assist libraries and librarians in other countries, but we never got enough members to carry through on any plans.
If you were a volunteer
and if any of this sounds interesting to you, send me an email message at
mcclusky@tifton.uga.edu. I'll
work to create and maintain a list of RPCV's in SLA and let you know our Toronto
plans.
Mark your calendars for Thursday,
October 21st. We're planning a fall meeting with Anne Caputo who'll speak
on marketing ideas for your library. The meeting will be at Keeneland Race
Course in Lexington, Kentucky with lunch and a day at the races. We'll have
a buffet lunch in the Phoenix Dining Room that overlooks the saddling paddock.
More details and reservation information will be sent out around September
1st. Questions? Contact Cathy Schenck,
Director at Large.
Minutes, Reports & Other Chapter Business
Minutes
for Kentucky Chapter of Special Libraries Association Annual Business Meeting
Thursday, April 15, 2004, Barren River State Park
- Submitted by Stacey Greenwell, 2003 Bulletin Editor
Attending: Alice Marksberry, Constance Ard, Leoma Dunn, Valerie Perry, Stacey Greenwell, Elizabeth Smigielski, Debbie Sharp, Jo Staggs-Neel, Glenda Neely, Carol Brinkman, Tanzi Merritt, Susan Brown, Pat Wilson, Mary Vass.
Call to Order: President-Elect Constance Ard called the meeting to order at 4:35 p.m.
Recorder: Secretary Larry Richmond was absent, so Stacey Greenwell volunteered to take minutes.
Previous Minutes: No minutes were available from the November meeting, so approval of those minutes will be postponed to a future meeting.
Reports
A. President : Constance Ard provided the President's report in conjunction
with her own report.
B. President-Elect:
C. Past-President: No report was
available.
D. Secretary: No report was available.
E. Treasurer:
Leoma Dunn reported that everyone on the Board must be eligible to be members
of the Credit Union in order to keep our account there. As a result, we had
to move our account to National City Bank. Leoma submitted a detailed written
report which includes the annual report to SLA headquarters.
F. Directors-at-large:
Elizabeth Smigielski reported that the Cincinnati chapter was unable to participate
in our May social event this year. On March 29, members in the Louisville
area met at a local restaurant for a nice evening gathering. Nine were in
attendance.
G. Archivist/Operating Procedures
Manual
Report tied into New Business, so it was held until that time.
H. Awards Committee Chair
Award winners have been chosen and will be recognized at our May social event.
I. Bulletin Editor
Stacey Greenwell reported that Bulletin articles are due next Friday. An article
on CoP would be greatly appreciated.
J. Discussion List Owner
Mary Vass reported that the SLA discussion list is now a private list. To
change your email address, you will need to unsubscribe/re-subscribe. Mary
can assist you with this.
K. Membership Committee Chair
The committee does have a number of recruitment invitations for distribution
to potential members.
L. Nominating Committee Chair
The committee did put together a slate of officers which is as follows:
M. Public Relations Committee/Diversity
Leadership Development Committee Chair
Susan Brown reported that she is seeking profiles of Kentucky Chapter members.
The profiles will be used on the Chapter website, and Susan would like to
pass them on to Enid Wohlstein's recruitment project (with the Kentucky SOLINET
Users' Group).
N. Recruitment and Retention Chair
Jo Staggs-Neel reported that she has been keeping in touch with recent graduates
via email.
O. Web Development Chair: No report
was available.
P. Strategic Planning Chair: Report
tied into New Business, so it was held until that time.
Q. Student Chapter Liaison: No
report was available.
R. Student Chapter President: No report was available.
Old Business
1. Kentucky Chapter Proposal at the Leadership Summit
Constance Ard thought we should discuss the proposal and how it was accepted
in Albuquerque. Valerie Perry thanked all involved with the proposal for doing
a phenomenal job. Everyone agreed that we were especially proud of President
James Manasco for his work on this proposal.
New Business
1. Election of Officers
The members in attendance voted on the slate of officers offered by the Nominating
Committee:
All were in favor of the above slate. There were no oppositions or abstentions.
2. Motion to support honorarium of $30 for Bowling Green speaker, confirmation of unofficial e-mail support vote of Executive Board-President
3. Motion to support purchase of
$75 gift for KLA/SLA Joint Conference keynote speaker, confirmation of unofficial
e-mail support vote of Executive Board-President
Items #2 and #3 in New Business were combined into one motion that was made
by Glenda Neely. Alice Marksberry seconded the motion. All were in favor.
There were no oppositions or abstentions.
4. Joint Spring Conference
Constance Ard reported that she heard positive comments about the conference
so far. Nearly 40 attendees were registered for the pre-conferences. Overall,
the conference received good vendor support. Stacey Nickell, Fannie Cox, and
Rose Davis were helpful in putting together the conference. The 2005 Joint
Spring Conference will be held at Lake Barkley.
5. Nashville Conference
a. Brochures and other materials
for Nashville hospitality booth
Materials are still needed for the hospitality booth. The Nashville conference
local arrangements committee would really appreciate write-ups for the local
arrangements website.
b. Giveaways and prizes for drawings
Giveaway items for door prizes, baskets, etc. are still needed. The local
arrangements committee would appreciate help with this.
Pat Wilson made a motion that the chapter may spend up to $250 on items for
the prize baskets above what may be donated. Glenda Neely seconded the motion.
All were in favor. There were no oppositions or abstentions.
c. Hospitality booth schedule
Volunteers are still needed for the hospitality booth. Leoma Dunn, Alice Marksberry,
Elizabeth Smigielski, Stacey Greenwell, Pat Wilson, and Mary Vass volunteered.
d. Dinner buddies
Volunteers are needed for the dinner buddies program. Constance Ard and Mary
Vass volunteered.
6. Governing Documents and Recommended
Practices
Alice Marksberry led the discussion to examine the draft of the Kentucky Chapter
Practices Manual. The draft was based on Alice's earlier work on the procedures
manual combined with the practices manual sent to all SLA units. Those in
attendance discussed a number of specific items that Alice had flagged in
the manual.
7. Strategic Planning Brainstorming
Session
Valerie Perry led the brainstorming session. She raised the question, "what
would you like to see included in the five year plan?" Those in attendance
offered a number of possible ideas relating to recruitment/retention, programming,
and mentoring.
8. Announcements
Valerie Perry announced that in May 2005, the Agricultural Information Center
will be involved with the World Congress - an international conference which
will be held at UK. For more information, visit http://www.ca.uky.edu/AIC/worldcongress.htm
Adjournment
Susan Brown made a motion to adjourn the meeting.
The motion was seconded by Carol Brinkman.
The meeting was adjourned at 6:35 p.m.
SLA Kentucky Chapter
Treasurer's Report (June 30, 2004)
--Submitted by Leoma Dunn, Treasurer
About the Bulletin
Special Libraries Association assumes no responsibility for the statements and opinions advanced by contributors to the Association's publications. Editorial views do not necessarily represent the official position of SLA. Acceptance of an advertisement does not imply endorsement of any product by Special Libraries Association. (M094(e)-1/76; Agen-Doc B76-01). The chapter bulletin is published four times a year.Publication Deadlines
Deadline for submitting articles is one month prior to publication of the issue. Electronic format is preferred.Send e-mail to Mary Barbosa-Jerez at mebarb01@gwise.louisville.edu, or mail your diskette to:
Mary Barbosa-Jerez
Reference Librarian
Ekstrom Library
University of Louisville
Louisville , KY 40292
Newsletters are posted one month after article submission date.
Editors
Mary Barbosa-Jerez
Reference Librarian
Ekstrom Library
University of Louisville
Louisville , KY
502-852-8738
staceyg@email.uky.eduCatherine Lavallée-Welch
Kersey Library of Engineering, Physical Science and Technology
University of Louisville
502-852-1632
clw@louisville.edu
| GRAND TOTAL (Available for Expenditures) |
$4,754.82
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| Operating Budget (Ledger) |
$1,782.09
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| (Includes Student sub-account of $232.00) |
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| . |
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| Savings Account Balance |
$2,972.73
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| . | . |
| Activities since Treasurer's Report April 15, 2004 | . |
| . | . |
| Operating Budget (Ledger) | . |
| April 15, 2004 Balance | $2,572.73 |
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| Deposits: | . |
| . | . |
| Expenses: | . |
| Constance
Ard - Reimbursement for Apr Speaker gift |
($79.50) |
| Kentucky
State Treasurer - Sale/Use Tax Late Penalty |
($10.00) |
| Kentucky State Treasurer - Sale/Use Tax Late Penalty for 2001 | ($10.00) |
| Catherine Lavallée-Welch - Reimbursement for 2004 Chapter Awards | ($59.90) |
| Susan Brown - Reimb. prizes for 2004 Annual Conf. Hospitality Booth | ($181.24) |
| Keeneland Association - Deposit for meeting room for Oct Meeting | ($450.00) |
| Balance | $1,782.09 |
| . | . |
| . | . |
| Savings Account | . |
| April 15, 2004 Balance | $2,971.22 |
| . | . |
| Deposits | . |
| April Interest | $0.78 |
| May Interest | $0.73 |
| . | . |
| Expenses | $0.00 |
| . | . |
| Balance | $2,972.73 |
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