http://www.sla.org/chapter/cky
Volume 28, Number 4
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January 2004 Volume 28, Number 4 |
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Officers and Committee Chairs President President-Elect Past-President Secretary Treasurer - Interim Director Director Archivist/Operating Procedures Manual Awards Committee Chair Members: Nancy Fawley Bulletin Editor Co-editor: SLA/KY List Owner Membership Committee Chair Member: Nominating Committee Chair Linda Minch Public Relations/Diversity Leadership Development Committee
Chair Recruitment and Retention Committee Chair Strategic Planning Committee Chair Web Development Chair and Bulletin Co-Editor KY Chapter Student Group Liaison KY Chapter Student Group President |
Table of Contents
President's
Message
--James Manasco
Arriving on Wednesday afternoon, I checked into the La Posada de Albuquerque, a hotel just a block from the conference hotel. Nice room, if a bit aged in appearance, though the lobby had much character. That evening I went to dinner with several colleagues (Baseball Tony, Alex from Rhode Island, Chris from U. of Washington, Debbie from California and our own Valerie Perry). I knew the night was off for a good start when the taxi driver told a great dirty joke (ask me if you want to hear it). Even funnier was when a baggie of what might have been oregano…but wasn't, popped out as he was making change. The dinner at Little Annie's in old town was far hotter (and I'm not talkin' 'bout temperature, folks) than any I've consumed in quite a while. My taste buds are still not fully recovered! Upon our return to the conference hotel, several of us hung out in the bar networking.
On Thursday, we were treated to a keynote address by Ann Rhoades, PRES (Person Responsible for Extraordinary Service), PeopleInk. I was completely blown away! This was by far the best session I've ever attended at a SLA Winter Conference. Ms. Rhoades was previously associated with SouthWest Airlines and JetBlue Airlines. Her presentation "People-Centric Cultures Pay Big Dividends: Lessons from Great Companies," was simply awesome. Her twin mantras of "Find a Way to Yes" and "Becoming a "Great" People Centric Organization" took my breath away. I would love to see her speak again.
That evening, the small, but mighty Rio Grande Chapter had us all out to a wonderful shindig at the Indian Cultural Center. Great food and the margaritas, of which I had about ten were simply sublime. Everyone there enjoyed a 25% discount at the gift shop, which helped to net the center $6,000 in sales for the evening. My roommates and I finally made it back to the hotel around 12:30 a.m. We didn't get much sleep, though. At 2:22 a.m., the fire alarm went off, and we were evacuated due to a gas leak. We huddled in the lobby of the Hyatt until around 4:30 a.m. when we were, at last, allowed to return to our rooms.
Friday arrived much too early, about two hours after I had regained the blissful embrace of sleep which had been so rudely torn from me earlier in the night. I must admit, though, that I did play hooky from the conference on Friday morning. After breakfast, a group of us took off for the Sandia Peak Tramway. We had a great time riding the tram and drinking hot chocolate at the summit (though I did freak out in a minor way at the extreme height…o.k. change that to major way, but at least I made it up and back!) We had to return to the conference by lunch though, so we would be sure to be present for the Cabinet meetings. In my case, I needed to be there for the Chapter Cabinet to present the motion regarding dues structure and membership that the R&R team (Jill Sherman, Susan Brown and Jo Staggs-Neel) and I had developed with much input from the Chapter and other folks from the leadership. (More on the results of that meeting will be in my other article concerning the proposal.) However, I will say that the meat of what goes on at SLA occurs at the winter meeting, no matter what they call it, and anyone who is concerned about the future of SLA or who wishes to get truly involved in the organization should attend when they can. You would be amazed what all happens!
That night we went to a great Italian place, Villa de Capo. I met a couple of desserts that were to die for, especially a Spumoni ice cream that I would have married, if it wouldn't had made me guilty of bigamy!
On Saturday, Valerie, Chris, Kathy from Raytheon, and I journeyed to Santa Fe after our Sci-Tech Board Meeting. We had a wonderful lunch at the Blue Corn Café downtown and then toured the Georgia O'Keefe Museum. Upon returning to Albuquerque a bunch of us had dinner at Tucanos, a Brazilian grill where they keep bringing meat on spits to the table. They hack you off a bit, and you use tongs to grab it and put it on your plate. Much fellowshipping was had by all!
After having such a fine time in
Albuquerque, I was distressed to see the massive covering of ice on Sunday in
Lexington upon my return. Made getting back home very difficult, but it was
all part of the greater adventure that is the SLA Winter Meeting (Leadership
Summit, whatever)!
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SLA-KY Chapter members (or are those cattle rustlers), pose with the SLA stagecoach, Albuquerque line. --Submitted by Stacey Greenwell, Bulletin Editor |
Report from Albuquerque
--Submitted by Constance Ard, President-Elect
What's SLA excited about? COP or Communities of Practice. This is a new customization for chapter and division member input into the SLA virtual existence. Facilitators are sought for each COP, and more COPs can be set up as needed. You can see COPs at: http://cop.sla.org/COP/
More exciting news is the launch of the new SLA website. The site looks more user-friendly and visually attractive. Check it out after the launch on January 31, 2004.
In case you haven't noticed, I've stopped using "Special Libraries Association," and in its stead I'm using SLA. This is based on the Joint Cabinet Chapter and Division meeting held on Friday January 23, 2004 at the Winter Leadership Institute.
There was much discussion about a movement to have the Board vote on a DBA resolution. For those of you who may not know what DBA means, it is "Doing Business As." The movement did not propose using SLA as the DBA but the discussion indicated this would be the preferred DBA name.
The discussion was heated and most of the leaders there were just annoyed at having "the name change issue" brought to the forefront again. After a conversation with a person at the hotel attending a different conference, I tended to think that a name change might not be a bad thing. It's hard to explain to some people what a Special Librarian is.
I was truly impressed with Ethel Salonen's explanation of what you say when using SLA instead of Special Libraries Association. She said tell folks to say they are a member of SLA-"a global organization for innovative information professionals and their strategic partners."
I was truly impressed.
And by the way, I'm sure our esteemed
President will have more to say about our proposal to have the board direct
the finance committee to examine options for membership. The proposal passed
54 to 13 with 2 abstentions. Good job, James.
SLA
KY Executive Board Nominees
-- Submitted by Linda Minch, Nominating Committee Chair
The Nominating Committee, comprised of chapter members , Jill Sherman and Linda
Minch, Chair, is proud to present the following slate of nominees to be approved
to serve on the SLA KY Chapter Executive Board.
Elizabeth Smigielski
- President-Elect
Elizabeth has been a member since 7/12/2000, and was a student member since
1998. Presently she is serving the last year of her term as SLA KY Chapter Member-at-Large.
She is the Leader of the University of Louisville Libraries Marketing Team and
the Coordinator of Library Marketing at the University of Louisville Kornhauser
Health Sciences Library.
Stacey Greenwell - Secretary
Stacey is a Desktop Support Librarian in the Electronic Resources Department
of the University of Kentucky W. T. Young Library. She has been a member since
12/20/2001, is presently the editor of the chapter newsletter; and is actively
involved in the Information Technology Division, serving as membership and awards
chair for the past two years. Recently she accepted the position of 2005 Conference
Planner (Toronto) for the division.
Leoma Dunn - Treasurer
Leoma is presently the SLA KY Chapter Interim Treasurer, having taken the position
due to the resignation and subsequent out-of-state move of the former treasurer.
Ms. Dunn works at the Lexington Community College Learning Resource Center as
a Senior Technical Services Technician and has served as the ALA, University
of Kentucky, Student Chapter Secretary/Treasurer (Jan. 2002 - Aug. 2002); and
the SLA, University of Kentucky, Secretary/Treasurer (Aug. 2002 - July 2003).
In addition she serves on several college committees and has been an SLA member
since August 2001.
Glenda Neely - Member-at-Large
A member of the SLA KY Chapter since 3/10/1993, Glenda, a Professor & Business
Reference Librarian at the University of Louisville Ekstrom Library, has served
on the SLA KY Chapter's Nominating Committee; is a member of SLA's Business
& Finance Division; serves as a liaison to several departments in the University
of Louisville College of Business, and teaches research classes to their students.
In addition, she has been a part of spring conference planning of SLA/KLA joint
conferences on two occasions when Chair and Chair-Elect of KLA Academic Section.
These candidates have accepted
their nominations by letter and await membership approval at the Joint Spring
Conference annual business meeting to be held in April 2004 at Barren River
State Park.
According to the SLA KY Chapter By-Laws: "Additional names may be
placed in nomination if filed with the Nominating Committee at least 10 days
before the annual business meeting. Additional nominations must be accompanied
by a letter from the nominee indicating willingness to serve. The final report
of the Nominating Committee shall be presented at the annual business meeting."
Should any member wish to submit additional names, please contact the Nomination Committee Chair, Linda Minch, at the following:
Linda Minch
News Research
Lexington Herald-Leader
Lexington, KY 40508
(859) 231-3334
In addition, it has been
agreed that Wenda Webster Fischer will chair the Nominating Committee next year.
I would like to express my personal thanks to the members of this committee
and those chapter members who submitted nominees for consideration.
The
Next SLA-KY Program…
--Submitted by Constance
Ard, President-Elect
Mark your calendars for March 18, 2004. We are heading to Nashville for a Quantum 2 program on Marketing. This is a joint meeting with the Southern Appalachian chapter.
More plans will follow shortly, but I hear it's going to be held at the Nashville Public Library. In case you haven't heard, this is a newly constructed library and is worth the visit to Nashville.
After the program we will have joint
board meeting to discuss the annual conference.
Nashville
Conference Housing and Registration Now Open
--Submitted by Stacey Greenwell, Bulletin Editor
It's that time of year again! The 2004 Nashville Conference is just around the corner. With the Annual Conference being driving distance away, you'll want to be sure to attend this year. Conference registration and housing are officially open for the 2004 SLA Conference in Nashville, TN, June 5-10, 2004:
Housing Information
http://www.sla.org/content/Events/conference/2004annual/travelhotelinfo.htm
Conference Registration
http://www.sla.org/content/Events/conference/2004annual/registration2.htm
Spring
Meeting Update - April 14-16, 2004, Barren River
Lake State Park
--Submitted by Constance Ard, President-Elect
OK are you hyped? Ready to visit another great Kentucky State Park and learn new things from your library colleagues in KLA Academic and Special Sections? Well, get hyped.
Things are a little different this year.
The theme is "The Business and Politics of Information." Patricia Currie of Dialog will discuss "Achieving Results through Relationships" at a general session on Thursday and our own Elizabeth Smigielski is offering a look at marketing in the other general session.
For those of you interested on Friday, there will be a workshop on grant writing. In case that isn't enough to keep you interested program-wise, stay tuned for more details about the mini-sessions that your colleagues are presenting.
By the by, if you have a topic and want to have the opportunity to share your wisdom, get your mini-session proposal to Stacey Nickell ASAP.
And to make things just a bit different….
We will have the Rock Garden String Band on Thursday night for entertainment
purposes. The wine and beer you did not drink on Wednesday at the reception
will be there for your consuming enjoyment.
You can make reservations by calling
1-800-325-0057 and check it out online at http://www.kystateparks.com/barren.htm.
The cabins are really nice; the beach cottages have two bedrooms and two baths.
The conference rate for the beach cottage is $182.95. The executive cottages
are two beds and two baths, and the cost is $149.95. The lodge rooms are standard;
one adult is $62.95, and two adults are $72.95.
Leadership
Summit Chapter Cabinet: Membership/Dues Proposal from the Kentucky Chapter
--Submitted by James E. Manasco, President
At our planning meeting in Lawrenceburg back in April, a discussion began on recruiting new members and the issue of how hard it was to convince folks to join the association, sight unseen, at what was perceived as being a high membership cost. Some current members also expressed frustration with the current dues structure, wishing for some means to make payments toward the cost of membership, etc. The general consensus of that meeting was that something must be done about these issues and, as President, I was charged with submitting an item to the Chapter Cabinet for action to mitigate this situation.
A Recruitment and Retention Committee was formed, made up of our Membership Chair, Jill Sherman; our Public Relations/Diversity Leadership Development Chair, Susan Brown; and our Recruitment and Retention Committee Chair, Jo Staggs-Neel. With some input from me, this committee worked on our initial document that was sent to the Association's leadership list for comment. Several members of the list offered very helpful suggestions and critiques of the proposal. The members of the committee and I worked to bring the document into a form that would be acceptable to the Chapter Cabinet. Dav Robertson, Chapter Cabinet Chair, was especially helpful in guiding our efforts in this enterprise.
The document we sent to the Cabinet is as follows:
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TO:
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Chapter Cabinet
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FROM:
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Kentucky Chapter
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DATE:
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December 19,
2003
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RE:
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Membership Recruitment
and Retention
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RECOMMENDATION:
The options to be investigated are:
On behalf of the Kentucky Chapter, we move that the Chapter Cabinet recommend to the SLA Board of Directors that the Board instruct the Finance Committee to fully investigate alternative membership structures and dues, including options provided by the Chapter Cabinet, and report back to the Board with specific recommendations for policy changes by the 2004 Annual Conference.
BACKGROUND INFORMATION:
This investigation should make use of market research and other resources, resulting in hard data to be utilized in the decision making process.1. Creating a new membership category, Local Member. This category would include membership in one local chapter, with no international affiliations whatsoever. This member would receive the chapter bulletin and be allowed to attend all local functions as a member, however they would receive no benefits as a member of the international organization (no Information Outlook, no member conference registration, etc.). They could serve on chapter committees, but could not chair those committees nor be a candidate for elective office in the chapter. The fee for such membership should be higher than student membership, but significantly less than other membership choices, a possibility being that the membership would be 30% of the basic membership. This membership fee should be split between the Chapter and SLA, with the bulk of the funds going to the local chapter. These members would not be counted in the tally for allotment purposes, since they do not belong to the international organization. We would suggest a ratio of 75/25. In fact, the local chapter could be responsible for collecting this fee and then turning over to SLA the proper payment. The Chapter would only track these Local Members; SLA HQ would maintain no records on the individuals. No time limit would be placed on this membership category.
A further note on local memberships, ALA has affiliated state level organizations, i.e., Kentucky Library Association, Colorado Library
2. Instituting a New Member rate. Discounting the annual membership fee for full membership for the first two years will encourage new professionals to join. This is a strategy that ALA (first year membership fee is $50, second year $75 and thereafter the full amount is charged, $100) and the Medical Library Association (first time members dues are $90 for the first two years, then they go up to the full membership level, $135.00), among others, have employed. It is quite difficult to recruit members and convince them to pay so much for a "product" on a sight unseen basis. An introductory membership would allow the new member to experience what all SLA offers. We believe they will then be willing to stay in the organization and pay full fees. A suggestion would be to have first time members pay 50% the first year and then 75% the second year, with full dues following thereafter. This benefit is for folks who have never been a member of the organization before, except student members who would receive this benefit once their student membership limit has been reached.
Association, which folks can become members of, but they are not members of the national organization unless they choose to join. This would be analogous to that situation. Also, frankly, since several chapters already have local memberships of some sort, this would allow the international organization to gain some economic benefit from these members.3. Creating payment options, such as a quarterly payment plan for those who can ill afford to pay the full membership fee all at once. If quarterly is not a tenable option, then would allowing members to pay over the course of 4 successive months be a serviceable alternative? For example, if a member joins in December, their initial payment would be $31.25 for a basic membership, with that amount being due the next three months, as well, until the membership fee is paid in full.
4. Investigate whether a sliding scale based on income could be applied to membership dues. International members would convert their salary to US dollars to select the proper dues payment. Any change to the current dues structure should be revenue neutral, i.e. this change should not result in an increase or decrease in the level of dues income for the organization. Several organizations already offer this benefit to their members.
For an example, the Kentucky Library Association has the following scale:
$0 to $9,999 $15 per year $10,000 to $19,999 $25 per year $20,000 to $29,999 $39 per year $30,000 to $39,999 $50 per year $40,000 to $49,999 $61 per year $50,000 to $59,999 $72 per year $60,000 or above $83 per year Further information regarding international dues was included in an e-mail on the Leadership list by Chapter Cabinet Chair Dav Robertson: "The American Society of Association Executives (ASAE) has a useful article titled, "Developing an International Dues Structure" on their ASAE Global Link site: http://www.asaenet.org/sections/int/article/1,2261,54155,00.html
In it, they include descriptions of a variety of dues structures, but two are based on the economic conditions of members' countries. The Instrumentation, Systems, and Automation Society uses income categories as determined by the World Bank Group. The International Water Resources Association uses groupings of developed and developing countries as determined by the OECD."
FINANCIAL IMPACT STATEMENT:
Again, any changes to the current dues structure should be revenue neutral, i.e. these changes should not result in an increase or decrease in the level of dues income for the organization.The Finance Committee should determine the financial impact to the association for any and all of these options.
Prepared by: James E. Manasco, President, Kentucky Chapter
Constance A. Ard, President-Elect, Kentucky ChapterProduced by:
Reviewed by:
After arriving in Albuquerque, I had several discussions with interested parties about our document. Those I spoke with were generally positive, but some hesitation was voiced about some of the options we offered for investigation. However, all were agreed that the issue we identified was not limited to the Kentucky Chapter alone, and efforts should be made to address and resolve these issues.
At the Chapter Cabinet meeting on Friday, January 23rd, I rose to present my motion to the floor. Those of you who know me are probably aware that I usually do not suffer from shyness nor do I fear speaking my mind, even in front of a large and potentially unsympathetic group. However, as I stood at the microphone, I pretty much froze. I had meant to give a brief history of the document and how it evolved and to acknowledge the work of the Kentucky Chapter, the Recruitment and Retention Committee, and the valuable input we received from other Chapter and Division leaders. I did none of that. Instead, I cautiously and painfully read the paragraph after "Recommendation" above, and then gratefully retreated to the safety of my seat. The motion was seconded (I believe by our President-Elect Constance Ard), and discussion was opened.
The discussion began with comments from representatives of large chapters who proceeded to bring up extremely critical objections to the options given in the background information above. Though the point of the document was to look at options of alternative membership structure and dues, INCLUDING the options the Kentucky Chapter offered, these individuals felt that the options offered were completely untenable and that this recommendation, if passed, would at best be a waste of time for the Finance Committee; at worst it could result in a mass exodus of members as everyone flocked to become a local member, rather than an international one.
Thankfully, since I could not speak again (at least until the end), several representatives rose to make the point that the issues the Kentucky Chapter were facing were not in any way unique to our Chapter - that something had to be done to make joining the association a more economically feasible and attractive process. Also, they brought the discussion back on track by saying the options were not the point of the motion and that the Finance Committee could surely be trusted to not make any recommendation that would result in the ruination of the Special Libraries Association. When discussion seemed to lag again about the options given, a friendly amendment (suggested by a friend of the Kentucky Chapter in attendance), was proposed by Leslie Reynolds, President of the Southern Appalachian Chapter, to include the following in the motion above after the word "including," ", but not limited to." This proposal was more than acceptable and became officially part of the proposal. This seemed to alleviate the concerns of some of the Cabinet.
When discussion closed, the vote was called. An initial verbal vote was inconclusive (editorial comment: the "nays" seemed to be voiced with extreme gusto and volume), so a hand vote was called. The results of this vote were 54 in favor, 13 against, with two abstentions. The motion was thus approved and sent to the board for their consideration and action.
Following the meeting, I had a conversation with a member of the Finance Committee, which went very positively, and I feel confident that our issue will receive the attention it deserves. I will be sure to keep the Chapter updated on what happens. I am optimistic that real change will result from our efforts at the Leadership Summit!
On another note, it was mentioned more than once by members of the Association's leadership, and other members, that our proposal is something that Chapters SHOULD be doing. We should be more involved in the workings of the Association. Whether our proposal succeeded or not, there is hope that our endeavor would encourage other Chapters to speak up more and become positive "change agents" to improve the association and enhance its services to the members.
This was a truly member-driven initiative, and I have never been prouder of the Kentucky Chapter than I was during this whole process. The Chapter played an extremely strong and visible role in the molding of the association. We should all be proud of the result. However, this doesn't mean we can rest; we must remain committed to communicating, working and promoting the best interests of our members, and even our potential members to the Association. Only good can result from such activity.
I with to thank everyone, both in
the Chapter and outside, who contributed to this initiative. Special thanks
to the attendees of our planning meeting in August and to those Chapters who
spoke up in favor of our proposal. We could not have achieved this alone! I
especially wish to acknowledge the contributions of the Recruitment and Retention
Committee; without them, nothing would have happened.
Call
for Nominations for the 2003-2004 Chapter Awards
--Submitted by Catherine Lavallée-Welch, Awards Committee Chair
We are looking for a few good librarians! Everyday, Kentucky librarians and information professionals show dedication and commitment to their tasks and their profession. It is important to recognize their hard work. Help us in doing so.
The Awards Committee, composed of
Nancy Fawley, Catherine Lavallée-Welch and Laura Whayne, requests nominations
for the Chapter's two awards:
Outstanding Chapter Member Award:
This award shall be given to a chapter member for a notable or important contribution to the Kentucky Chapter of special Libraries Association.
Criteria include:
Full paid chapter member for at least one year. Chair or coordinator of a special project; someone who consistently volunteers to do chapter work; someone who enhances the goals of the chapter; or someone who consistently contributes ideas to committees or at board meetings that are incorporated for the enhancement of the chapter.Professional Award:
This award shall be given to an individual or group in recognition of a specific achievement in the field of librarianship or to the subject field in which they serve.
Criteria include:
Chapter member for at least one year. Continuing excellence and commitment to the field of librarianship or a subject specialty within. Significant contributions within the last 10 (ten) years. Examples include (but not limited to) extensive research on some library-related topic that culminates in the publication of a book or article(s) in a referred journal, or a presentation at a major conference or meeting; active participation on the national and/or international level promoting the library profession, such as chair of a division/section in a library or subject-oriented professional association. Consideration for this award is limited to professional library-related achievements.
The awards will be presented at the
Spring Social Meeting. You can submit your nomination(s) by filling out the
appropriate form, found on the Awards
pages of the Chapter's website. Please provide as much information as possible.
Additional documentation is most useful and appreciated. You can send your nominations
to any of the Committee's members
before March 19th, 2004.
SLA
Board of Directors Election Ballots Mailed This Week
--Submitted by Stacey Greenwell, Bulletin Editor
The time is approaching for you to
choose your leaders for the 2004/05 SLA Board of Directors. This year, the candidate's
biographies will not be included in the ballot mailing. Please take this opportunity
to review the background details on each candidate. This information will also
be featured in this month's issue of Information Outlook. Ballots will be mailed
to the membership on Monday, January 26, 2004. For more information: http://www.sla.org/springelection/.
Membership
Committee News
--Submitted by Jill Sherman, Membership Committee Chair
Hello, I'm Jill Sherman, your Kentucky Chapter membership chair. Gracie Hale is on this committee as well. One of our goals with this committee is to try our best to boost membership in the Kentucky Chapter. Currently we have 71 members, 46 being "regular" members, 26 student members, one organizational member and one retired member. The overall drop in memberships over the years has caused concern among members of the Kentucky Chapter Board.
A Recruitment and Retention committee has been formed to address this problem. Susan Brown, Jo Staggs-Neel, James Manasco and myself are working hard in this committee to make strides on this front. Recently, the focus of our work has been to address the high cost of membership, the lack of a "Kentucky Chapter Only" membership, and others. Please the article written by James in this issue regarding his work at the recent SLA conference, for it is very encouraging.
If you have any concerns or questions
regarding this or your SLA membership, please feel free to contact me or Gracie
Hale.
Message
from the UK Student Chapter President
--Submitted by Christine Wysocki, UK Student Chapter President
Like the SLA organization as a whole, the UK student chapter is facing a bit of an identity crisis and a recruiting slump. Our current slate of involved members all graduate this Spring, so we have increased our efforts at interesting newly enrolled students in the benefits of SLA student involvement.
Despite the apparent benefit of the proximity of the 2004 SLA Annual Conference (Yay Nashville!), incoming students have not been as interested in the possibility of national-level involvement. Consequently, our current recruiting efforts have focused on the resume enhancing power of SLA leadership positions. Open positions for 2004-2005 school year include President, Secretary, Web Master, Mentoring Liaison, and the recently created Distance Learning Liaison. We are also interested in starting or continuing several committees like the Events Coordination Committee and the Student Chapter Archives Committee.
The student chapter marches on, however! We do have an exciting schedule coming up for the Spring semester. The first event is a combined organization luncheon with LISSO, ALA, and SLA on Thursday January 29 at 11:30 AM in the Little Lounge. Several student chapter representatives will be on hand to provide information about our organization.
The month of March we honor Women's History with a series of Wednesday afternoon lunch time lectures. On March 3, we have Katherine Black delivering a talk titled, "Integrating Interdisciplinary Research into Academic Librarianship." On March 10, our Reinette Jones speaks on "African American Librarians in Kentucky: Past, Present and Future." And on March 31, Nancy DeMarcus describes, "Women's Collections in the University Archives and Records Program." Each are occurring from noon to 1:00 PM in the Niles Gallery of the Little Fine Arts Library, and light refreshments will be provided. Feel free to stop by and learn some more about your colleagues' research interests.
We also hope to include a day at the races with a Saturday afternoon tour of Keeneland's lovely library, but that is still in the planning stages. With comprehensive exams coming up for many of our student members and with the KLA-SLA joint meeting soon, it's been a tough trip to schedule, but I think we all agree it's worth it!
Thanks to all the wonderful state
chapter members for your continued support of the students; you make a great
influence on us in deciding how we want to become librarians.
Minutes
for Kentucky Chapter of Special Libraries Association Planning Meeting - August
8, 2003, Kavanaugh House Bed & Breakfast, August 8, 2003
--Submitted by Larry Richmond, Secretary
ATTENDING
Larry Richmond, Larry Besant, Jill Sherman, Stacey Greenwell, Catherine
Lavallée-Welch, Nancy Fawley, Cathy Schenck, Leoma Dunn, Veronica Walker,
Alice Marksberry, Jo Staggs-Neel, Linda Minch, Susan Brown, James Manasco, Christine
Wysocki
MINUTES
Minutes of the May 16, 2003 minutes were approved as submitted.
BRIEF REPORTS AND ACTION ITEMS
A. President
a. The national conference in Nashville is in need of assistance from the KY Chapter.
b. Recruitment and retention: current membership is under 70.B. President-Elect
C. Past President
D. Secretary
a. Please submit brief committee reports in writing to be included in the minutes.
E. Treasurer
a. Reports the Chapter is in good standing.
b. Records are being converted to Excel.F. Director at Large
G. Archives/Chapter Operating Procedure
a. Model Documents accepted as modified. Work on the COP will begin in earnest after Winter Conference.
b. The D.C. and New York Chapters documents will be reviewed.
c. A search for the gavel will begin.H. Bulletin Editors
a. The July issue of the Bulletin is now online. The next issue of the Bulletin will be published in October. Articles will be due in mid-October. Watch the listserv for reminders.
I. Discussion List Owner
J. Membership Committee Chair
a. The directories have been printed and are available.
b. A report will be gotten from Jill Sherman.
c. Send corrections to the directory.K. Public Relations/ Diversity
a. Coverage of chapter activities in Information Outlook.
b. The committee is currently gathering information on career fairs. Please let Susan Brown know if you have knowledge of any in your area.L. Web Development
a. Current Bulletin is up.
b. The national calendar is being updated.
c. Please let Catherine Lavallée-Welch know of any events that need to be posted on the Chapter site.
OLD BUSINESS
A. Nashville Social Gathering - Report, President
a. The Sci-Tech Division has agreed to be a co-sponsor.
b. Details are still in planning stage and will be discussed at a future meeting.
NEW BUSINESS
A. Student Chapter Issues - Student Chapter President
a. Student Recruitment Fair September 17, 12-1:30pm, volunteers needed.
i. Housing for students is also an issue.
b. Fall Keenland Tour
i. Cathy Schenck will facilitate the tour.
ii. Will be announced on student list-serv.c. Diversity Mentoring
i. Goal is to increase minority presence.
d. Possibility of coordinating with the Diversity Roundtable
i. Coordinated with Reinette Jones.
ii. Displayed sample flyer.e. Any suggestions/assistance is welcomed from the KY Chapter.
i. Student members are very important.
ii. How many student members continue as full-time members? If they don, why?
iii. Support of student officer travel.B. New Committees and Assignments - President
a. Recruitment and Retention - Jo Staggs-Neel
i. Jo Staggs-Neel moved to create a new committee of Recruitment and Retention (she being the chair); it will also assist the Student Group President with student issues. The motion carries.
b. Strategic Planning - Valerie Perry
i. James Manasco moved to create a new committee of Strategic Planning in order to streamline processes and reporting with Valerie Perry as the Chair. The motion carries. This will be revisited next year.
c. Awards?
i. James Manasco appointed Catherine Lavallée-Welch as the chair of the awards committee.
ii. U.K. Presidential Diversity Award.d. Nominating?
i. Volunteers are needed.
ii. Linda Minch will chair the committee.C. Planning for 2003-2004
a. August: Planning Meeting.
b. September: Student Pizza Party.
c. November:i. Program Meeting on the 7th. Please send program ideas to Constance Ard.
d. December: Open
e. January: Winter Conference
f. February: Joint Meeting with the Southern Appalachian Chapter on the 13th or 6th.
g. March: Quantum: SLA Speakers Bureau on the 5th (12th alternate).
h. April: Joint KLA/SLA Spring Conference 14th-16th Barren River State Park. The keynote will be Executive Director of SLA.
i. May: Joint Social Programi. Evening with the Indy Chpt.
ii. Awards - Louisvillej. June: Annual Conference
D. Susan Brown presented a motion to purchase a table runner for the purpose of advertising at career fairs and other events. Motion carried to purchase the runner mentioned in the advertisement presented.
About the Bulletin
Special Libraries Association assumes no responsibility for the statements and opinions advanced by contributors to the Association's publications. Editorial views do not necessarily represent the official position of SLA. Acceptance of an advertisement does not imply endorsement of any product by Special Libraries Association. (M094(e)-1/76; Agen-Doc B76-01). The chapter bulletin is published four times a year.Publication Deadlines
Deadline for submitting articles is one month prior to publication of the issue. Electronic format is preferred.Send e-mail to Stacey Greenwell at staceyg@email.uky.edu, or mail your diskette to:
Stacey Greenwell
Desktop Support Librarian
University of Kentucky Libraries
2-1 William T. Young Library
Lexington, KY 40506Newsletters are posted one month after article submission date.
Editors
Stacey Greenwell
University of Kentucky Libraries
Lexington, KY
(859) 257-0500 x2002
staceyg@email.uky.eduNancy Fawley
nfawley@earthlink.netCatherine Lavallée-Welch
Kersey Library of Engineering, Physical Science and Technology
University of Louisville
502-852-1632
clw@louisville.edu
E. The idea of creating a local membership status without joining the national SLA was discussed.
F. Susan Brown presented a motion to subsidize 1st year librarians membership to be initiated and supported by the Chapter, once the issue is raised at the national conference in Nashville, and if there is no response by national. The specific amount of the subsidy will be determined at that time. The motion carries.
G. Chapter support for students will be discussed in future meetings.
SLA Kentucky Chapter
Treasurer's Report (January 2004)
--Submitted by Jo Staggs-Neel; forwarded by Leoma Dunn, Interim Treasurer
| GRAND TOTAL (Available for Expenditures) |
$4,519.73
|
| Operating Budget (Ledger) |
$1,552.93
|
| (Includes Student sub-account of $232.00) |
11
|
| 11 |
11
|
| Savings Account Balance |
$2,966.80
|
| 11 | 11 |
| Activities since last Treasurer's Report (November 2003) | 11 |
| 11 | 11 |
| Previous Ledger Balance | $2,567.93 |
| 11 | 11 |
| Deposits: | $ 0.00 |
| 11 | 11 |
| Expenses: | 11 |
| Houchens Center (November Mtg.) | $ 240.00 |
| Wildhorse Salloon (Annual Mtg) | $500.00 |
| Pres. Elect Ldrship Conf. | $275.00 |
| Total Expenses | $1,015.00 |
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