ARTICLE I NAME AND OBJECTIVES

Section 1 The name of this organization shall be Kentucky Chapter Special Libraries Association.

Section 2 The objectives of this chapter shall be those of the Special Libraries Association: to provide an association of individuals and organizations having a professional, scientific or technical interest in library and information science, especially as these are applied in the recording, retrieval and dissemination of knowledge and information in areas such as the physical, biological, technical, and social sciences and the humanities; and to promote and improve the communication, dissemination and use of such information and knowledge for the benefit of libraries or other educational organizations.

ARTICLE II MEMBERSHIP

Section 1 The membership of the Chapter shall be those members of the association who reside or work within the geographical boundaries of the Chapter, defined as the state of Kentucky, or who elect to affiliate with the Chapter.

Section 2 Members, Associate Members and Retired Members of the Association who are members of the Chapter shall have the right to vote and to hold any elective or appointive office in the Chapter.

Section 3 Student members of the Association who are members of the Chapter shall have the right to vote and to hold any appointive, but not elective office in the Chapter.

Section 4 The rights and benefits of Sustaining Members and Honorary Members shall be determined by the Association Board of Directors.

Section 5 The members of the Chapter have the right to receive the Chapter Bulletin free.

ARTICLE III EXECUTIVE BOARD

Section 1 There shall be an Executive Board that shall have the power and authority to manage the Chapter's property and to regulate and govern its affairs. The Board shall determine policies and changes therein within the limits of the Bylaws of the Association and of the Chapter, and shall take such actions as it considers necessary to carry out the objectives of the Chapter and shall perform such other functions as the membership may direct.

Section 2 The Board shall consist of seven members elected by the membership: the president, the president-elect, the secretary, the treasurer, two directors at large and the immediate past president.

Section 3 The Board shall hold at least two meetings annually and may hold additional meetings upon the call of the president or upon written request of any two members of the Board. Four members of the Board shall constitute a quorum.

Section 4 A vacancy in the membership of the Executive Board, except in the office of president, shall be filled by majority vote of the remaining members of the Board. This Board elected member will serve until the next annual election.

Section 5 The term of office of president, president-elect, immediate past president, and secretary shall be 1 year. The two directors at large and the treasurer shall serve for 2 years. All members of the Executive Board shall serve until their successors are elected and assume their duties. The term of office shall commence at the adjournment of the Association Annual Business Meeting, or, if there is no Annual Business Meeting, on July 1 following the election.

ARTICLE IV OFFICERS

Section 1 The president shall be the chief executive officer of the Chapter and, subject to the Executive Board, shall have general supervision and control over its affairs. The president shall preside at all business and related meetings of the Chapter and of the Executive Board, and shall recommend to the Board such measures as are considered desirable to further the objectives and broaden the effectiveness of the Chapter. With the secretary, the president shall sign all contracts and other legal documents; as co-signatory with the treasurer, the president shall sign all checks drawn upon Chapter funds, unless determined otherwise by the Executive Board.

The president shall be a member ex-officio of all committees except the Nominating Committee. With the president-elect, the president shall represent the Chapter at all meetings of the Association Chapter Cabinet held during the Association year in which the office is held; or, if either is unable to attend, the president shall designate a Member, Associate Member or Retired Member of the Chapter to serve as representative. The president shall prepare such reports as may be required by the Association, and shall be responsible for supervising the preparation of such reports as may be required of other Chapter officers by the Association.

Section 2 The president-elect shall assist the president in the performance of all duties, and with the President shall represent the Chapter at meetings of the Chapter Cabinet during the Association Year in which the office is held. In the event of absence or withdrawal of the president, all duties and obligations shall be assumed by the president-elect. The president-elect serves as program chair for all meetings.

Section 3 The secretary shall keep a record of all meetings of the Chapter and of the Executive Board. With the president, the secretary shall sign all contracts and other legal documents, and shall also perform such other duties as the president may assign.

Section 4 The treasurer shall have the custody of the Chapter funds and shall sign all checks drawn upon Chapter funds as co-signatory with the president, unless determined otherwise by the Executive Board. The treasurer shall furnish such financial statements as may be required by the Executive Board, the president, and the Association.

Section 5 The Directors and the immediate past president shall be members of the Executive Board and shall carry out such duties as the president and/or the Board may assign. The past president shall also serve as the Chair of the Long Range Planning Committee for the Chapter.

ARTICLE V MEETINGS

Section 1 At least two meetings shall be held each year from June through May. The spring conference shall be the annual business meeting.

Section 2 Special meetings may be held upon call of the Executive Board or on petition of ten members of the Chapter. Notice of a special meeting shall specify the business to be transacted and no business other than that stated in the notice shall be considered.

Section 3 Notice of meetings in writing or printed in the Chapter's official bulletin shall be sent to each member at least fourteen days before the meeting.

Section 4 A quorum for the transaction of business shall be ten Chapter members.

Section 5 When not in conflict with these Bylaws, Roberts Rules of Order Newly Revised (latest edition) shall govern deliberations.

ARTICLE VI COMMITTEES

Section 1 Standing and special committees shall be established by the Executive Board for the purpose of delegating such powers and functions as the Board finds desirable for the conduct of its business and for carrying out the objectives of the Chapter. These committees shall be responsible to the Board.

Section 2 The president shall appoint the members and designate the chairs of all committees except the Nominating Committee. Appointment to standing committees shall be for one year unless determined otherwise by the Executive Board.

Section 3 Committee chairs may participate in meetings of the Executive Board but shall not have the right to vote. Joint meetings of the committee chairpersons and the Executive Board may also be held.

Section 4 Each committee shall submit to the Executive Board a written report of its activities throughout the year, together with any recommendations considered necessary or advisable. Additional reports may be submitted by a committee or requested by the Board or the president.

Section 5 Funds for committee expenses shall be authorized by the Executive Board.

ARTICLE VII FUNDS, CONTRACTS, AND PROPERTY

Section 1 Funds for Chapter expenses shall be derived from the Association as an allotted share of the annual dues paid by Chapter members. Eligibility for this allotment is based on the submission to the Association of the Chapter financial statement for the previous year and on its acceptance. Requests for additional funds or loans may be submitted to the Association Board of Directors for its consideration. All funds received by a Chapter shall be used for the purposes incident to the fulfillment of the Chapter's objectives. Should dissolution of the Chapter become necessary, its assets shall revert to the Association.

Section 2 Any agreement, contract, or obligation entered into by the Chapter, including the purchase or property such as office machines, filing cabinets, computer equipment, etc. shall have advance approval of the Executive Board. If cost or liability exceeds $500, it shall have the advance approval of the Chapter members. If cost or liability exceeds $5,000.00, the transaction must be reviewed and signed by the Association's Executive Director; any expenditure which exceeds the Chapter's available or budgeted funds requires advance approval by the Association's Board of Directors.

Section 3 All affiliate and contractual relationships shall be directed toward the best interest of the Chapter and shall protect the property and identity of the Chapter and the Association.

ARTICLE VIII NOMINATIONS AND ELECTIONS

Section 1 A Nominating Committee for each election of members to the Chapter Executive Board shall be appointed by the Board no later than two months prior to the Chapter annual business meeting. This committee shall be composed of three Chapter members, no one of whom shall be a member of the Board, but one of whom shall be a member of the previous Nominating Committee.

Section 2 Each year the nominating committee shall present at least one candidate for president-elect, secretary, and one director at large. Candidate(s) for treasurer shall be included in alternate years. The committee shall obtain the written acceptance of each nominee prior to the submission of its report.

Section 3 The report of the Nominating Committee shall be published in the Chapter Bulletin preceding the annual business meeting. Additional names may be placed in nomination if filed with the Nominating Committee at least 10 days before the annual business meeting. Additional nominations must be accompanied by a letter from the nominee indicating willingness to serve. The final report of the Nominating Committee shall be presented at the annual business meeting.

Section 4 The slate shall be presented for approval by the Chapter members at the annual business meeting. However, if the slate includes more than one candidate for any office, election shall be by ballot. The candidate who receives the largest number of votes for any office shall be elected. The President will abstain from voting in the initial ballot, and will cast the deciding vote in the event of a tie.

ARTICLE IX PUBLICATIONS

Section 1 Control of all publications of the Chapter for its members shall be vested in the Executive Board.

Section 2 The Chapter shall not be responsible for statements of opinions advanced in its publications or at meetings of the Chapter or for statements by any of its members except those authorized by the Chapter Executive Board or those reflecting duly established policies of the Chapter or Association.

ARTICLE X CHAPTER REPRESENTATION AND AFFILIATION

Section 1 Chapter representatives to joint committees and meetings or other societies shall be appointed by the president. Such representatives shall submit at least one written report to the Executive Board during the year.

Section 2 Upon approval of a majority of the Chapter members voting, the Chapter may affiliate or disaffiliate with a local common interest organization provided that:

1. The objectives of such organization are consistent with those of the Chapter and Association, and
2. The activities of such organization are not in conflict with Article I: Sections 3, 4, and 5 of the Association Bylaws; any other affiliation, including that with a national or international organization, must be approved by the Association Board of Directors. Notices of affiliations and disaffiliations are to be reported to the administrator of the Association Office.

ARTICLE XI AMENDMENTS

Section 1 These Bylaws may be amended by a two-thirds vote of the members present at any Chapter meeting provided written notice containing the text of the proposed amendment has been sent to each member at least thirty days before the meeting at which it is to be considered.

Section 2 Amendments may be proposed by the Executive Board, the Bylaws Committee or two members of the Chapter. Proposals originating in the Executive Board or in the Bylaws Committee shall be approved by a two-thirds vote of the Board before submission to the members. Proposals originating by petition shall be submitted in writing to the Executive Board and shall be presented to the members with the recommendation of the Board.

Section 3 Any revisions in or amendments to the Chapter Bylaws shall be submitted for review to the chairman of the Association Bylaws Committee before presentation to the Chapter membership.

Ratified April 2000 by Kentucky Chapter of Special Libraries Association