DC/SLA February Board Meeting

February 21, 2006

Lorraine Bell – Hospitality Committee Chair

Anne Caputo – Past-Past President, Awards Committee Chair

Erin Clougherty – Treasurer

Barbara Ferry – Newsletter

Susan Fournier – Vice-President / President – Elect

Karen Huffman – Visitor, Wiki demonstration

Kristina Lively – Director, Membership Chair

Shirley Loo – President

Anna McGowan – Recording Secretary

Suzanne Pilsk – Second Vice-President

Sheryl Rosenthal – Past-President

Eileen Rourke – International Relations Committee / Professional Enhancement

Diane Schnurrpusch – Military Librarians Group

Jenny Wood – Corresponding Secretary

Shirley called the meeting to order at 6:07 PM; she announced that some Board members would be absent because of problems on Metro but a quorum was present.

Erin moved to adopt the meeting agenda, Susan seconded; agenda was adopted as written.

The minutes from the January Board meeting were tabled for approval at the next Board meeting.

Georgeann Higgins resigned from the position of Recording Secretary and Anna McGowan agreed to complete the reminder of the term. A motion to approve the change of the recording secretary position from Georgeann Higgins to Anna McGowan; Susan moved to accept the motion, move was seconded by Erin, motion carried. Anna will start taking minutes with this meeting.

Reports:

President’s Report: Largest increase in membership during SLA contest therefore, Chapter was rewarded with a free conference registration for Annual Conference

Shirley also provided the following reports:

Newsletter Report: Since June 2005, Anna Echerman(sp) has collected $4,125. Sending invoices by mail has resulted in better collection success.

Community Outreach Chair Report: Kenlee Ray has submitted two requests to the World Bank for $500 to fund purchase of books for Coolidge School.

Volunteer Recognition: Shirley is working to reserve the Botanic Garden for the May date. Please give her the names of all Committee members and other volunteers.

Chapter Awards on Web Site: Shirley distributed a list of Chapter members who have received SLA awards; if there are any other names to include, please let Shirley know since we would like to add this information to the Chapter Web page. Kristina volunteered to design a Web page if she receives the completed text. Anne Caputo suggested that the Awards Committee should maintain the information once it has been added to the Web site.

Shirley also asked Suzanne Pilsk to check the Chapter Manual for information having the Scholarship Committee be separate from the Young Professionals Committee. Currently, the Scholarship Committee is listed as a sub-committee of Young Professionals.

These were all announcements.

First Vice-President’s Report: Susan distributed the calendar of upcoming events including: Dine Around events, Click U Live session on March 15

April 10 – Joint meeting with SLA’s Government Relations Division

April 20 – Senate Library tour – limited to 25

May 3 – Brown Bag lunch meeting

May 17 – two programs at National Geographic Society, one on podcasting and the second, a Click U Live seminar. Publicity needs to be coordinated for both programs. Speaker on podcasting is coming from New York, travel courtesy of Military Librarians Group, Susan will arrange a conference call with Barbara Ferry and Jennifer Boteler

Maryland Chapter is looking for volunteers to staff the Hospitality Desk at the Annual Conference in Baltimore, we will announce this.

September – Mary Ellen Bates program – fee $500.00

Oktoberfest – Volunteer Recognition Evening, forum for Library School Deans?

December - Annual Banquet – located in Virginia this year? Speaker: Susan Stamberg of NPR – fee: $1000.00

Other Events: Military Librarians’ Group will have a program on April 4, in conjunction with DTIC conference. The Army art curator program will be scheduled for autumn 2006.

Program Voting: Motion to pay $500 for Mary Ellen Bates to speak at the September program; Jenny Wood moved to allocate the funds; Kristina Lively seconded motion, motion carried

Dave Banisar FOIA program – May 3 Question about appropriateness for our membership; Susan will discuss this with Barbie Keiser to determine if there is another sponsor

Motion to pay $1,000 for Susan Stamberg of NPR to speak at the Annual Banquet in December ; Suzanne Pilsk moved to allocate funds; Sheryl Rosenthal seconded motion, motion carried.

Kitty Scott and Retired members Caucus asked if Chapter would co-sponsor a short program at the Annual Conference on: “Books that Changed the World”. The request is mainly to provide help with publicity. The program is scheduled against Chapter so-sponsorship of Social Science Division program. Susan Fournier moved that we co-sponsor the Retired Members Caucus program; Erin Clougherty seconded the motion, motion carried.

Second Vice-President: No report

Treasurer’s Report: Erin reported that the budget includes 2005-2006 figures; final 2005 report has been sent to and received by headquarters; this year’s allotment is $12.00 per Chapter member.

Past-President’s Report: Sheryl stated that the nominations committee for Government Information Division is looking for candidates for Division Chair (3 year term), Secretary (1year term), and Director (1 year term). Terms begin in January 2007. Deadline for nominations is March 31. Sheryl will announce this in the newsletter. Sheryl received a nice note from Lexis-Nexis; some vendors have joined as Chapter members.

Director’s Report: Kristina reported on membership numbers, as of January, we have 1040 Chapter members. Kristina has also updated the “About Us” section of the Chapter Web site; since June 2005, we have increased Chapter membership by 5%. Lorraine Bell has also brought new members from Factiva.

Hospitality Chair’s Report: January meeting – 64 people attended

February 22 program – 69 people have registered

Peter Drucker meeting in March – 35 have registered

Professional Enhancement Day: Eileen Rourke reported that the March 24 program needs to be decided; goal is to finalize it by next week. Aiming to coordinate a program on Continuing Education, focus is on SLA Click U. Kris and Eileen have two back-up ideas for a program if first one does not work out.

International Relations: Eileen Rourke announced plans for Committee:

April 6 – Program finalized on Open Access, Speakers will be Dr. Leslie Chan from the University of Toronto and Melissa Hageman from the Soros Foundation, Open Society – New York. The proposed third speaker cannot attend.

Budget approved by DC SLA Board for food, speaker travel and honoria is $1600.

Muhammad Chaudhary from Pakistan, whose University library was destroyed by the recent earthquake – the Committee is raising funds to help restore the collection. $1400 has been raised but still waiting to receive final pledges, funds will be wired safely through the World Bank. Sue O’Neill Johnson coordinated this effort with 13 individuals or Chapters (DC, Boston, Philadelphia, Sierra Nevada). She is also handling publicity outside DC SLA

Twinning Project – Eileen received an e-mail note from Amy Oaffelt, International Relations Chair, Illinois Chapter, that they want to sponsor a twin. Eileen will work with them on this. In Giselle’s absence, Eileen and Victor plan to resume twinning work as well as evaluate the program. Erin reminded Eileen that the DC Chapter Twin expires in April 2006

The Committee is trying to develop membership to take on tasks; Anita is the primary program planner this year.

Karen Huffman and Barbara Ferry, National Geographic Society, demonstrated the Chapter Newsletter in a Wiki format. This would allow contributors to edit their article or advertisement. The discussion included future distribution of the newsletter as well as if we should wait to make this change. Headquarters may be upgrading its systems and we might be able to use that as our server. No final decision at this meeting.

New Business: Discussion of best use of the free conference registration won by Chapter for bringing in the most new members this year. Should it be raffled as a prize at an upcoming Chapter meeting? Suzanne moved that Kristina develop a procedure for the raffle and notify the Board. The Board will vote on the procedure electronically. Sheryl seconded the motion, motion carried.

Shirley announced that SLA will be conducting another Super Survey, we were asked to participate in it.

Erin moved to adjourn the meeting at 8:15 PM; Kristina seconded the motion which carried.

Respectfully submitted

Anna Therese McGowan

Recording Secretary

March 21, 2006