MINUTES FROM THE CPC-SLA MEETING
Thursday, April 7, 2005
McNees Wallace and Nurick
Harrisburg, PA
Attendees: Paige Andrew, Jennifer Cessna, Jennifer Darragh, Paula Heiman, Craig Haggit, Janet Hughes, Deborah Lovett, Tara Murray, Amy Paster, Carolyn Pfeifer, Margaret Ross, Gayle Stauffer, and Randall Tenor.
Call to Order: Tara called the meeting to order at 5:35 p.m.
Minutes: It was noted that the word "be" was left out of the minutes from the fall meeting held November 16, 2004; under New Business the first sentence should read, "Tara asked if we would like to be part of the Mid-Atlantic…." A motion to accept the minutes as corrected was made by Margaret (Peggy) and seconded by Jennifer.
Treasurer's Report: Gayle passed out her report while explaining that our balance on hand as of 4/6/05 is $3,810.64; this includes the SLA allotment of $1,125.00. Our pooled fund balance is $2,860.23. A motion to accept the treasurer's report as submitted was made by Jennifer and seconded by Deb.
Committee Reports:
- Membership - Deb
- Changes noted on the website will get to Deb. It's a good idea to check the site periodically.
- The chapter has lost ten members in the last year.
- We are seeking a new membership chair.
- Website - Tara
If anyone wants to maintain part of the website let Tara know. - KeyNotes - Peggy
Peggy is soliciting news from members as well as library spotlights. - Program - Deb
- This is our spring meeting; our annual meeting will be in October at the Philatelic Society.
- Perhaps the chapter can attend a Senators baseball game this summer? All in attendance liked that idea.
Old Business
- SLA Twinning Project
Craig explained that this was a two-year project that is now completed, and our person is no longer a member of SLA. If we wanted to do it again we would need to set concrete goals and timelines. Paige asked whether SLA considers the project successful and whether there are success stories to be shared, so Tara volunteered to gather information from other participating chapters.
New Business
- Mid Atlantic Chapter Reception in Toronto. Deb explained that this is to be held on Monday June 6th from 5:30 to 7:30 at Fairmont Royal York. The cost is $300.00 per chapter. The Philadelphia chapter will pay any additional expenses. A motion to pay the chapter fee and go forward with the reception was made by Janet and seconded by Amy, and everyone was in favor.
- Dues Restructuring. Deb told the group that there is talk of restructuring the dues so that those making less than $35,000.00 annually would pay less, with incremental increases for those making more.
- Calendar vs. Fiscal Year. Deb explained that SLA is moving to a calendar (Jan.-Dec.) year beginning in January, 2006. At the chapter level it is recommended that members stay on until the end of the calendar year, and all CPC chapter officers already agreed to serve for an additional six months.
- Governing Document - Proposed Amendment. See the second page of the handout Central Pennsylvania Chapter Governing Document dated January 21, 2004. Tara noted that the proposed change is to delete the wording that schedules our annual business meeting "prior to the Association's annual conference." This change needs to be reviewed by the SLA Bylaws Committee before it becomes effective; Craig is waiting to hear from them. Gayle moved to approve the Governing Document as amended, pending approval by the SLA Bylaws Committee; Craig seconded, and on a voice vote all were in favor.
- Recommended Chapter Practices. Tara handed out a draft version of our Recommended Chapter Practices, updated April 2005, explaining that it needs to agree with the proposed time frame changes to the Governing Document. Terminology changes suggested by Jennifer and Amy were clarified. All appointed positions will serve a minimum of one year with no term limit. Once approved, the Executive Board can make changes as necessary and vote to put the recommended changes into effect. Janet suggested that we change the consultant's travel expenses rate to match the federal government's rate. Jennifer moved, and Craig seconded the motion, to approve the Recommended Chapter Practices containing the discussed changes, pending approval of the new Governing Document, which in turn is pending approval by the SLA Bylaws Committee. All voted in favor.
Motion to Adjourn, leaving Announcements for dinner: Jennifer moved, Gayle seconded.
Announcements at Dinner: To celebrate Carolyn's retirement and with thanks for all of her hard work on behalf of the chapter, Tara presented Carolyn with a traveler's journal and a gift card to Barnes & Noble. Tara also extended hearty congratulations to chapter member retirees Michele Martin and Diane Goldberg.
Respectfully submitted by Paula Heiman