SLA Boston Chapter
Executive Board Meeting Minutes
October 18, 2001
O'Neill Library, Boston College
The meeting was called to order at 5:00 p.m. by President Margaret Howe-Soper.
In attendance: Mary Jo Boland, Teresa Frydryk, Margaret Howe-Soper, Julie Jersyk, Leslie Knapp, Kathy McCabe, Barbara Mento, Pauline Leeds, Amy Pietrowski, Barbra Rosenberg, Alan Thibeault, Sue Wolfman.
The minutes of the meeting of September 6 were approved.
Bulletin
Discussion centered around developing a process for generating income via the Bulletin. The relative merits of sponsorship versus advertising were debated. It was suggested that vendors could be given a choice of advertising in the Bulletin or sponsoring an event. Teresa distributed a survey of advertising rates for other SLA chapters, noting that some chapters offer a "business card," a 1/8 page ad. There was discussion of whether it would be worth the effort of soliciting for the small amount of revenue such ads would generate. It was agreed to include business card, or "marketplace" ads on the rate sheet but not actively solicit for them. At the conclusion of the discussion Teresa moved that the chapter keep the advertising rates the same as they have been in the past ($55 for a quarter page; $85 for a half page; $125 for a full page, with a 10% discount for advertising in four issues) and to add a marketplace option at $30. The motion was seconded by Barbra and approved unanimously.
Teresa will put together information for a brochure for vendors and send it to Mary Jo Boland for posting on the Web page and to Sue Wolfman for vendor outreach. Sue agreed to take on the duties of Advertising Manager along with her responsibilities as Vendor Relations chair.
Teresa also distributed a proposal for guidelines for the electronic Bulletin. She asked that we email her any comments and they will be discussed at the next meeting.
Barbra suggested that the Bulletin be linked from the listserv in case the emailing misses some members and that email addresses be input as blind copies.
November 21 is the deadline for the next issue.
President's Remarks
- Kathy is working on the venue for the May meeting.
- Margaret reminded us to email her our current contact information.
- Margaret will meet with Claire Stinson and Sandy Moltz in November regarding membership matters.
- We will soon need a nominating committee.
- We need sponsorship for the reception at the upcoming annual conference.
- We need volunteers for various events and committees.
Budget
The revised budget was distributed. It was noted that the projected deficit has gone up owing to:
- Modest expectations for vendor support
- Increases in some line items for expected expenditure
- Decrease in dues allotment
- Fewer programs than last year
Leslie noted that there has been a negative cash flow since she took over as treasurer; it was pointed out that that is to be expected at this time of year.
There was some discussion of projected vendor support, which was based on program committee estimates. It is modest because of the state of the economy, but we can try for more.
The amount of the student stipend was discussed. An amount of $1500 has been approved for the coming year. At the next meeting we will discuss whether we should develop a formal methodology to establish the student stipend amount for future conferences.
Barbra moved that the budget be approved. The motion was seconded and approval was unanimous.
The next meeting will be held at Boston College on November 29 at 5 p.m.
The meeting was adjourned at 6:10 p.m.
Respectfully submitted,
Julie Jersyk
Secretary
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Executive Board Meeting Minutes
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