SLA Boston Chapter
Executive Board Meeting Minutes (Draft)
January 15, 2002
O'Neill Library, Boston College
The meeting was called to order at 5:40 p.m. by president Margaret Howe-Soper.
In attendance: Jessica Baumgart, Mary Jo Boland, Teresa Frydryk, Margaret Howe-Soper, Julie Jersyk, Helen Keil, Leslie Knapp, Kathy McCabe, Barbara Mento, Barbra Rosenberg, Alan Thibeault, Sue Wolfman.
The minutes of the November 29, 2001 meeting were approved with minor corrections.
Finances: Treasurer and Budget Director
Margaret distributed an expense sheet for the Professional Development program of December 5, 2001. Expenses totaled $6,190.06, resulting in a loss of $1,115.06.
Director of Finance Barbra Rosenberg distributed the Director of Finance Report, which reflects income for the year to date at $9,951.78 and expenses at $13,817.25. Barbra pointed out that it always looks worst at this time of year and is designed to illustrate trends. She also submitted a copy of the budget to the secretary.
Treasurer Leslie Knapp reported that the project account stands at $5634.93 and the operating account at $17,601.55. She has a commitment from Simmons for the $1,000 they owe us for the joint reception at the last annual conference.
Leslie also reported that it does not appear to be feasible for the Chapter to obtain a credit card since it would have to be in someone's name. It was generally agreed not to pursue the matter. It was agreed to provide a gift certificate for the CPA who does the Chapter's audit.
Program Chair
Kathy McCabe reported that the Program Committee recommends that the winter party be held at Three Cheers, a restaurant on Congress Street near the South Station. They would provide a private room, hors d'oeurves, a cash bar and free parking. A deposit of $300 will be required to reserve. Suggested dates are either February 5 or 6. It was agreed to hold the party on Tuesday February 5. There will be a charge of $10 payable at the door and publicity will be via the C-Bos list, and the Web page. Teresa will send email to those not subscribed to the list. Thus the goal of not burdening the Logistics Committee will be met.
The Western Outreach program will be held on April 17 at Assumption College. There will be three speakers and the topic will be taxonomy. There will be a charge of $150 for the venue.
The Northern Outreach program will be in late April at the Holiday Inn in Manchester NH. There will be a motivational speaker who has not yet been engaged.
The Annual Business Meeting will be held on May 13.
Helen Keil reported that the Sci-Tech program will be on March 12 at the Whitehead Institute. It will be a morning meeting and the speaker is not yet firm. The topic is GIS. She is working on food. The flyer will be out in early February.
President's Remarks
- MLS Renewal: Margaret has tried to find out what support they would like from us but has not heard back.
- Membership: Margaret relayed a report from Claire Stinson that we had 632 members as of November 2001. Sandy Moltz has been helping Claire by calling new members and has gotten some people whose membership lapsed to rejoin. From January to October we gained 36 new members. There was discussion of the projected lower turnout for the upcoming annual conference and the combined Simmons/Boston Chapter party.
- Barbara asked how we were doing signing up student members. She commented that the Spotlight program at Simmons is coming up and that it was very effective last year.
- Margaret will send email reminding people to renew their memberships.
- Audit: has been taken care of. See Treasurer's Report
- Nominations: Betty Edwards is looking for job descriptions. Margaret has these and will send them to her. She also asked us to notify the committee of any suggestions for nominations.
- Discussion of Barbra's idea for separating the offices of Program Chair and President: the following points were made: There are different skills involved in the two jobs. Some people might enjoy one job but not the other. There should be learning opportunities whatever way it is done. The efficient passing on of information is an issue; regarding this Margaret suggested a passworded online space where forms, guidelines, etc. could be stored.
- It was concluded that we would probably need a bylaw change to effect this. it was decided to broach it in the May issue of the Bulletin. Barbra and Ethel Salonen will take the lead in looking into the possible reorganization.
- Awards: Tom Clark sent notes on this. Jennie Connelly and Jon Rosenthal will send nomination requests to the listserv, the Bulletin, and the Web page. Tom will meet with his committee soon. He asked for someone from the Logistics Committee to get in touch. Jessica said she will do this.
- UCITA: this act provides for "shrink wrap" license acceptance. SLA has an official response which Margaret distributed. It was decided to publicize it in the Bulletin.
- Party in LA: Brief discussion confirmed that there will be one.
Bulletin
Teresa said that comments are being solicited for an article on Jim Mattarazzo. Barbara Mento suggested contacting Lorna Daniells.
Vendor Support
Sue Wolfman said that vendors she has contacted say they are interested in supporting the Chapter, but no one has so far followed up.
Affirmative Action Scholarship
$2,000 is budgeted for the scholarship. There was discussion on how people apply and what the requirements are and how to publicize it. It was decided to advertise it at the Web site, in the Bulletin, and at SLA headquarters.
Sponsorship for the Web Site
Teresa followed up the discussion at the last meeting on soliciting Web site sponsorship, distributing examples from the Princeton-Trenton Chapter and the Western Canada Chapter. She pointed out that it must be sponsorship and not advertising in order to comply with regulations.
The next meeting will be held on March 5, 2002 at 5:30 at the O'Neill Library.
The meeting was adjourned at 7:35 p.m.
Respectfully submitted,
Julie Jersyk
Secretary
Past minutes:
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Executive Board Meeting Minutes
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