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Strategic Plan
Arizona Chapter
Special Libraries Association
2004-2006
VISION: The Arizona Chapter of SLA will be the leading organization in the state for the advancement and provision of professional information management, a catalyst in the development of knowledge-based economy, and a strategic partner in the information-based society.
MISSION: To advance the competencies of SLA members through networking and professional development for the benefit of information consumers in Arizona business, government, education, professions and society, as well as to assist in shaping the education and development of future information professionals in the state.
2004-2006 Goals
1. Determine current needs of the membership. What do members want or need from the Arizona Chapter?
Actions:
1. Use SurveyMonkey tool as an initial tool to discover needs
a. Offer a prize such as a free registration for a program for completing the survey
2. Divide up list of members among officers and call members individually for any members who do not complete the survey
3. Contact the students and faculty at the University of Arizona School of Information Resources and Library Science
Responsibility:
· Public Relations Committee - creating/implementing the survey
o Include SIRLS students/faculty (potential members)
o Review strategic plan for questions to include
· Membership Chair - obtaining list of members
· Public Relations Committee – annotating the list to indicate who needs to be called
· President for distributing list among officers, following up to see that calls have been made
· Public Relations Committee – compile and analyze results, present to the membership
Timeline:
· Survey created – March 15, 2004
· Survey administered – March 30, 2004
· Follow-up calls made – April 15, 2004
· Survey report to membership – Annual Business Meeting, May 2004
2. Re-think programming. According to the new Governing Documents, we are no longer required to designate a particular number of programs/business meetings per year. There does have to be an annual business meeting.
Actions:
· Use results of survey to determine what changes, if any, need to be made to programming
Responsibility:
· President-elect
Timeline:
· Review survey results – June 30, 2004
· Make recommendations – August 2004 Strategic Planning Meeting
· Implement changes – Fall 2004
3. Encourage Networking Opportunities
3.1. Revitalize Tucson Networking
Actions:
· Recruit Tucson Networking Chair
· Assist Tucson Networking Chair in sponsoring networking activities
Responsibility:
· President
· Tucson Networking Chair
Timeline:
· Tucson Networking Chair Recruited – January 31, 2004
· Tucson networking event held – March 2004
3.2. Promote networking activities widely
Actions:
· Post notification of networking activities to sla-caz@lists.sla.org
· Invite non-SLA members to networking events (posting to other lists, personal invitations, etc.)
Responsibility:
· Networking Chairs
Timeline:
· Ongoing, report at chapter business meetings
3.3. Celebrate Networking Activities
Actions:
· Feature a report on networking activities at chapter business meetings
· Post reports to sla-caz@lists.sla.org
· Write, or have a member who attended, write an article for the Bulletin summarizing the activity
Responsibility:
· Networking chairs or their designates
Timeline:
· First featured report – January 2004 business meeting
4. Stimulate membership
Actions:
· Elected and appointed officers will each recruit at least one new member each year
· Elected and appointed officers will each contact at least one member personally and invite them to a program and meeting
Responsibility:
· All elected and appointed officers
· President will follow-up with officers to review progress
Timeline:
· First progress report on recruiting to President by March 1, 2004
Actions:
· Offer a prize to the member who recruits the most new members
Responsibility:
· Public Relations Committee
Timeline:
· Criteria for prize created by March 1, 2004
· Deadline for nomination by April 15, 2004
· Award given at Annual Business Meeting, May 2004
Actions:
· Fund/find a sponsor a scholarship for member attendance at the SLA Annual Meeting
Responsibility:
· Fundraising Committee
Timeline:
· Determine criteria by June 1, 2004
· Determine funding source (fundraising or sponsor) by December 1, 2004
· Present first award by March 2005
5. Develop a deeper relationship with the University of Arizona School of Information Resources and Library Science (SIRLS)
Actions:
· Investigate creating a scholarship fund for students
Responsibility:
· Fundraising Committee
· Invite SIRLS faculty to programs and events
Timeline:
· Determine criteria by June 1, 2004
· Determine funding source (fundraising or sponsor) by December 1, 2004
· Present first award by May 2005
Actions:
· Invite SIRLS faculty to programs and events
Responsibility:
· Invite SIRLS faculty to programs and events
Timeline:
· Add faculty to PR list by January 2004
6. Strengthen the infrastructure of the chapter
Actions:
· Create a procedures/continuity manual
o Include the following in the manual:
§ Immediate past president will follow-up with new officers to ensure a successful transition
§ Link the strategic plan to appropriate places in the agenda and minutes of meetings
Responsibility:
· Immediate Past President with assistance of other officers
· Webmaster will post on web site
Timeline:
· Create manual by May 2004
· Posted on website by June 2004
Actions:
· Promote Member of the Year and New Member awards
o Place criteria and selection information on the web site
o Put names and pictures of awardees on the web site
Responsibility:
· President
Timeline:
· Post criteria by February of each year
· Select awardees by April 15 of each year
· Present awards at Annual Business Meeting in May
· Post award winners by June 15 of each year
Actions:
· Fund president and president-elect (or their designee) attendance at Annual and Winter meetings
Responsibility:
· Fundraising Committee
Timeline:
· Determine criteria for funding by August 1, 2004
· Determine funding source (fundraising or sponsor) by December 1, 2004
· Implement for Winter meeting, 2005
7. Increase the financial stability of the chapter
Actions:
· Increase funding from sources other than chapter allotment
· Determine viability of accepting credit cards for program registration
Responsibility:
· Fundraising Committee
· Chapter Board
Timeline:
· Determine funding needs by August 1, 2004
· Determine funding sources by December 1, 2004
· Implement funding options as they become available
· Determine need for accepting credit cards through responses to survey (June 2004)
· Determine point at which accepting credit cards will become financially viable by July 1, 2004
· Decision on acceptance or non-acceptance of credit cards by August 1, 2004